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PMIS at City Center - a Unifier Deployment
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PMIS at City Center - a Unifier Deployment

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PMIS: Unifier

PMIS: Unifier

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PMIS at City Center - a Unifier Deployment PMIS at City Center - a Unifier Deployment Presentation Transcript

  • Project Management Information System
    a UNIFIERTM deployment
  • The Project Controls Group Mission
    Analyze the organization structure and information needs and configure UNIFIERTMto suit that organization and meet those needs
  • UNIFIERTM deployment involved defining:
    1) Business Processes:
    Workflow Processes (reviews/approvals)
    Information capture (forms/fields)
    2) Reporting Requirements
  • CityCenter Business Processes(Pre-Construction)
  • CityCenter Business Processes(Project Management)
  • CityCenter Business Processes (Construction Management)
  • Business Processes (in a typical) Project Management Information Systemmay include….
  • Budget Management
    • Assigned Budget
    • Budget Transfers
    • Budget Changes
    Design Management
    • Design Deliverable Process
    • Collaborative Design Reviews
    • Estimating Process
    • VE Process Management
    • BIM Standards
    Procurement
    • RFB Collaboration
    • On-Line Bidding
    • Contract Approval processing
    • Contract Awards/Commitment Processing
    • Vendor Authorizations
  • Change Management
    • Cost Control
    • Change Order Processing
    • Cost Reporting
    Administration
    • Document Management
    • Meeting Minutes
    • Correspondence
    • RFIs/Submittals
    • Close-Out Process
    Project Accounting
    • On-Line Contractor AFP Processing
    • On-Line A/E Invoicing
    Cost/Schedule Management
    • Schedule Management
    • Cash-flow Analysis/EV
    Project Management
    • RFIs
    • Submittals
    • Daily Reporting
    • Quality Management
  • The “Communications Tracker” workflow was used in-lieu of email:To maintain an auditable trail for each issue, where related documents, correspondence and actions were linked and retrievable
  • CityCenter PMIS adoption required:
    Contractual language requiring it’s use
    Stakeholder buy-in of Business Process workflows
    Output/Reports
    Executive Level (Dashboards)
    Project Management (Summary/Detailed/Logs/Queries)
    Reports Identify:
    Current Status
    Management Action Items
    Critical Decisions Required
    Documentation
    Built-in, deployment specific Help Files
    Standard Operating Procedures
    Deployment/Configuration Documents
    Training
    Communications (change notifications)
  • Output/Reports
  • Project Executive Dashboards
    Project metrics that
    highlight information for:
    • Current Status
    • Management action
    • Critical decisions
  • Project Management Dashboards Project Status at a glance
    Comparative Statistics
    Action Items Aging
  • Project Management Reports
    Comprehensive Anticipated Cost Reports to pro-actively manage cost to meet budget
    Real-time queries of the system’s database to respond to issues and actions “real-time”
    Logs to track the status of records and locate bottlenecks (Ball-in-Court reporting)
  • Anticipated Cost Report – Trade Detail
    Total Anticipated Cost ( Current Contracts + Pending Items + To Be Bought)
    Uncommitted
    PendingItems
    RecordNumber
    & Title
    ToBeBought
    Budgets
    Contracts
    Trade
    Pending Change Orders
    Baseline
    Value
    Original
    Value
    Instructions
    Scope
    Changes
    Approved
    Change
    Orders
    Current Value
    Current
    Value
    Contractor Pricing
    Contractor/Vendor Name
    Custom/Crystal Report
  • Documentation
  • Serve as a guide for User’s to ensure consistency, and
    Documents the company’s business rules & requirements
    The following excerpts are taken from a Standard Operating Procedure (SOP) for awarding subcontracts (a separate SOP is typically written for each Business Process)
    Standard Operating Procedures
  • Standard Operating Procedure (Business Process Overview)
    Introduction
    the business purpose
    Groups
    the Departments
    Triggering Events
    what precipitates the creation of a record
    Assignees
    participating roles
    Related Processes
    defines the interaction of the record to other record types
    Cost Sheet Effect
    how the record relates to the cost database
  • Standard Operating Procedure (Company/Project Context)
    Business Rules
    Company specific rules for this Business Process
    Roles & Responsibilities
  • Standard Operating Procedure (Workflow Set-up, Steps & Resulting Actions)
  • Standard Operating Procedure (Standards for Data Entry)
  • Standard Operating Procedure (Supplemental Data Requirements)
  • Standard Operating Procedure (Frequently Asked Questions)
  • Standard Operating Procedure (Workflow Diagram)
  • User Manual/Tutorial
    Serves as a training tool to ensure:
    Understanding of Requirements
    Consistency in Approach
    The following excerpts are taken from an On-Line Bidder Tutorial which provides step-by-step Instructions to Bidders
  • User Manual/Tutorial(Table of Contents)
  • User Manual/Tutorial (Browser Set-up)
  • User Manual/Tutorial (Home Page in UNIFIERTM)
  • User Manual/Tutorial (Creating a Bid Record)
  • User Manual/Tutorial (Preparing a Bid – Summary Info)
  • User Manual/Tutorial (Preparing a Bid – Detailed Info)
  • User Manual/Tutorial(Submitting a Bid)
  • User Manual/Tutorial(Receipt of Bid Submission)
  • At this point, some may say: “The End”
    In the Construction Business we know that this is just the beginning!