PMIS at City Center - a Unifier Deployment

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PMIS: Unifier

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PMIS at City Center - a Unifier Deployment

  1. 1. Project Management Information System<br />a UNIFIERTM deployment<br />
  2. 2. The Project Controls Group Mission<br />Analyze the organization structure and information needs and configure UNIFIERTMto suit that organization and meet those needs<br />
  3. 3. UNIFIERTM deployment involved defining:<br />1) Business Processes:<br /> Workflow Processes (reviews/approvals)<br /> Information capture (forms/fields)<br />2) Reporting Requirements<br />
  4. 4. CityCenter Business Processes(Pre-Construction) <br />
  5. 5. CityCenter Business Processes(Project Management) <br />
  6. 6. CityCenter Business Processes (Construction Management)<br />
  7. 7. Business Processes (in a typical) Project Management Information Systemmay include….<br />
  8. 8. Budget Management<br /><ul><li> Assigned Budget
  9. 9. Budget Transfers
  10. 10. Budget Changes</li></ul>Design Management<br /><ul><li> Design Deliverable Process
  11. 11. Collaborative Design Reviews
  12. 12. Estimating Process
  13. 13. VE Process Management
  14. 14. BIM Standards</li></ul>Procurement<br /><ul><li> RFB Collaboration
  15. 15. On-Line Bidding
  16. 16. Contract Approval processing
  17. 17. Contract Awards/Commitment Processing
  18. 18. Vendor Authorizations </li></li></ul><li>Change Management<br /><ul><li> Cost Control
  19. 19. Change Order Processing
  20. 20. Cost Reporting</li></ul>Administration<br /><ul><li> Document Management
  21. 21. Meeting Minutes
  22. 22. Correspondence
  23. 23. RFIs/Submittals
  24. 24. Close-Out Process</li></ul>Project Accounting<br /><ul><li> On-Line Contractor AFP Processing
  25. 25. On-Line A/E Invoicing</li></ul>Cost/Schedule Management<br /><ul><li> Schedule Management
  26. 26. Cash-flow Analysis/EV</li></ul>Project Management<br /><ul><li> RFIs
  27. 27. Submittals
  28. 28. Daily Reporting
  29. 29. Quality Management </li></li></ul><li>The “Communications Tracker” workflow was used in-lieu of email:To maintain an auditable trail for each issue, where related documents, correspondence and actions were linked and retrievable<br />
  30. 30. CityCenter PMIS adoption required:<br /> Contractual language requiring it’s use<br /> Stakeholder buy-in of Business Process workflows<br /> Output/Reports<br /> Executive Level (Dashboards)<br /> Project Management (Summary/Detailed/Logs/Queries)<br />Reports Identify:<br />Current Status<br />Management Action Items<br />Critical Decisions Required<br /> Documentation<br /> Built-in, deployment specific Help Files<br /> Standard Operating Procedures<br /> Deployment/Configuration Documents<br /> Training<br /> Communications (change notifications)<br />
  31. 31. Output/Reports<br />
  32. 32. Project Executive Dashboards<br />Project metrics that<br />highlight information for:<br /><ul><li> Current Status
  33. 33. Management action
  34. 34. Critical decisions</li></li></ul><li>Project Management Dashboards Project Status at a glance<br /> Comparative Statistics<br /> Action Items Aging<br />
  35. 35. Project Management Reports<br />Comprehensive Anticipated Cost Reports to pro-actively manage cost to meet budget<br />Real-time queries of the system’s database to respond to issues and actions “real-time”<br />Logs to track the status of records and locate bottlenecks (Ball-in-Court reporting)<br />
  36. 36. Anticipated Cost Report – Trade Detail<br />Total Anticipated Cost ( Current Contracts + Pending Items + To Be Bought)<br />Uncommitted<br />PendingItems<br />RecordNumber <br />& Title<br />ToBeBought<br />Budgets<br />Contracts<br />Trade<br />Pending Change Orders<br />Baseline<br />Value<br />Original<br />Value<br />Instructions<br />Scope<br />Changes<br />Approved <br />Change<br />Orders<br />Current Value<br />Current<br />Value<br />Contractor Pricing<br />Contractor/Vendor Name<br />Custom/Crystal Report<br />
  37. 37. Documentation<br />
  38. 38. Serve as a guide for User’s to ensure consistency, and<br />Documents the company’s business rules & requirements<br />The following excerpts are taken from a Standard Operating Procedure (SOP) for awarding subcontracts (a separate SOP is typically written for each Business Process)<br />Standard Operating Procedures <br />
  39. 39. Standard Operating Procedure (Business Process Overview)<br /> Introduction<br />the business purpose<br /> Groups <br /> the Departments<br /> Triggering Events<br /> what precipitates the creation of a record<br /> Assignees<br /> participating roles<br /> Related Processes<br /> defines the interaction of the record to other record types<br /> Cost Sheet Effect<br /> how the record relates to the cost database<br />
  40. 40. Standard Operating Procedure (Company/Project Context)<br />Business Rules<br />Company specific rules for this Business Process<br />Roles & Responsibilities<br />
  41. 41. Standard Operating Procedure (Workflow Set-up, Steps & Resulting Actions)<br />
  42. 42. Standard Operating Procedure (Standards for Data Entry)<br />
  43. 43. Standard Operating Procedure (Supplemental Data Requirements)<br />
  44. 44. Standard Operating Procedure (Frequently Asked Questions)<br />
  45. 45. Standard Operating Procedure (Workflow Diagram)<br />
  46. 46. User Manual/Tutorial<br />Serves as a training tool to ensure:<br />Understanding of Requirements<br />Consistency in Approach<br />The following excerpts are taken from an On-Line Bidder Tutorial which provides step-by-step Instructions to Bidders<br />
  47. 47. User Manual/Tutorial(Table of Contents)<br />
  48. 48. User Manual/Tutorial (Browser Set-up)<br />
  49. 49. User Manual/Tutorial (Home Page in UNIFIERTM)<br />
  50. 50. User Manual/Tutorial (Creating a Bid Record)<br />
  51. 51. User Manual/Tutorial (Preparing a Bid – Summary Info)<br />
  52. 52. User Manual/Tutorial (Preparing a Bid – Detailed Info)<br />
  53. 53. User Manual/Tutorial(Submitting a Bid)<br />
  54. 54. User Manual/Tutorial(Receipt of Bid Submission)<br />
  55. 55. At this point, some may say: “The End”<br />In the Construction Business we know that this is just the beginning!<br />

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