Presentation online meeting organizers

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Presentation - Online Meeting Organizers

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  • Prep video Prep Doodle Pass Out Chocolate Pass Out Note Cards
  • Welcome and Introductions
  • Method of being more productive and making better use of your time. Only as good as the person using it. Very useful BUT we have to remember that not all clientel make use (have access) to these services. Have to decide if this is worth your effort with each with whom you work. Don’t stereotype however…technology is not just the province of the young. Older generations are making more use of technology than ever before.
  • Article from 2010 Doodle – older, often used in extension, very simple Meeting Wizard – older, bare bones – corporate look Flexvite – very graphic friendly interface, integrates with most major calendar systems ScheduleOnce – integrates with google calendar, simple interface, most automatic of the ones above NeedToMeet – ok, better ones are available Tungle – very high functionality, syncs with a variety of calendars, works for all manner of events, more long term and complex choice TimeToMeet – similar to others, only free for one month When is Good – Simple, not integrated with other calendars These are just a few examples…a quick online search also found setser, congregar, presdo, diarised, and meet o matic (to name a few). I would suggest using Doodle to start with and then branching out to something like Tungle or a premium verision of Doodle if you find you need more capability.
  • Many you can choose. – don’t get overwhelmed. Start simple and work your way up. Try one and then add on as you use it. It doesn’t help to say this is too complicated and ditch it! What do you need to accomplish? Do you want to send out notifications? Select a date? Share documents? Synch with your calendar? Choose one that takes some of the load off of you. Should be simple and not confusing. Research online before starting (if you want!!).
  • Go to computer…show: Existing Teen Summit Poll Make a Calendar Poll Show polling for Homemaker lessons
  • This “_____ in Plain English” is a series on technology…easy to use. A few things you can do in GoogleDocs Information Website with Links for speakers/presenters. Printable forms and documents. Contact list Event Reports Registration (simple, no fee, no confirmation) Handouts (print your own) Promotion (slide show online) Brainstorm in Real Time – updated in real time so you can work in real time
  • Prep video Prep Doodle Pass Out Chocolate Pass Out Note Cards
  • Presentation online meeting organizers

    1. 1. Online Meeting Organizers Mark Mains Extension Specialist for 4-H Youth Development March 29, 2011 – Lexington, KY April 1, 2011 – Bowling Green, KY
    2. 2. Online Meeting Organizers Agenda <ul><li>What are online meeting organizers? </li></ul><ul><li>What are some examples of online meeting organizers? </li></ul><ul><li>How can I use this technology to make my life easier? </li></ul><ul><li>Tips and Tricks for using online meeting organizers. </li></ul><ul><li>Questions? </li></ul>
    3. 3. Meeting Humor
    4. 4. What is an OMO? <ul><li>An OMO is NOT: </li></ul><ul><ul><li>Your secretary. </li></ul></ul><ul><ul><li>Omniscient…it’s only as good as what you are asking of it. </li></ul></ul><ul><ul><li>Capable of making decisions…it’s a tool to help you make decisions! </li></ul></ul><ul><li>An online meeting organizer (OMO) IS: </li></ul><ul><ul><li>Online and accessed through the internet. </li></ul></ul><ul><ul><li>A way of helping a group select a date. Some offer additional polling options. </li></ul></ul><ul><ul><li>A method to be more productive and make </li></ul></ul><ul><ul><li>better use of your time. </li></ul></ul>
    5. 5. Examples of OMO’s <ul><li>Doodle </li></ul><ul><li>Meeting Wizard </li></ul><ul><li>Flexvite </li></ul><ul><li>ScheduleOnce </li></ul><ul><li>NeedToMeet </li></ul><ul><li>Tungle </li></ul><ul><li>TimeToMeet </li></ul><ul><li>WhenIsGood </li></ul>Accessed 3/28/11 from http://www.ilovefreesoftware.com/02/webware/7-best-free-online-meeting-schedulers.html
    6. 6. Selecting What’s Best for You <ul><li>Many options. </li></ul><ul><li>Start simple and work your way up. </li></ul><ul><li>What do you need to accomplish? </li></ul><ul><li>Choose one that takes some of the load off of you. </li></ul><ul><li>Should be simple and not confusing. </li></ul><ul><li>Research online before taking the plunge. </li></ul>Accessed 3/20/2011 from http://zenedy.com/how-to-choose-a-meeting-organizer-to-fit-your-needs
    7. 7. Definitions to Know <ul><li>“ App” – application, small programs on a computing device </li></ul><ul><li>“ Freemium” – a business model where you offer a basic service (or item) for free and then charge for a premium version of the service/item. </li></ul><ul><li>“ Cloud Computing” – computer usage that takes place on the internet versus on your computer. </li></ul><ul><li>“ Wiki” – online, user accessed and modified information </li></ul><ul><li>“ Synch” – synchronize, match up with an existing calendar </li></ul>
    8. 8. Meeting Humor
    9. 9. Setting Up a Doodle Survey
    10. 10. Other Ways to Organize - GoogleDocs <ul><li>What is GoogleDocs? </li></ul><ul><li>Video – Google Docs in Plain English </li></ul><ul><li>A few things you can do in GoogleDocs </li></ul><ul><ul><li>Information Website with Links for speakers/presenters. </li></ul></ul><ul><ul><li>Printable forms and documents. </li></ul></ul><ul><ul><li>Contact list </li></ul></ul><ul><ul><li>Event Reports </li></ul></ul><ul><ul><li>Registration </li></ul></ul><ul><ul><li>Handouts </li></ul></ul><ul><ul><li>Promotion </li></ul></ul><ul><ul><li>Brainstorm in Real Time </li></ul></ul>
    11. 11. Summary <ul><li>Select an OMO that works for you. </li></ul><ul><li>Don’t start out too complicated. It should make your life easier, not harder! </li></ul><ul><li>Is it something that your clientle will use? </li></ul><ul><li>Questions??? </li></ul>
    12. 12. Online Meeting Organizers Mark Mains Extension Specialist for 4-H Youth Development March 29, 2011 – Lexington, KY April 1, 2011 – Bowling Green, KY

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