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Taking Control of Your Workday

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It's difficult for you to schedule time to focus on tasks due to constant interruptions. To make matters worse, your senior event coordinator is out of town, and your boss has asked that you take over …

It's difficult for you to schedule time to focus on tasks due to constant interruptions. To make matters worse, your senior event coordinator is out of town, and your boss has asked that you take over her last minute duties for the show. You don't see how you'll be able extend your hours without sacrificing personal obligations you must take care of before leaving for the day.Therefore, look into how to meet the challenge of managing their limited time to get the most important work accomplished.

Published in: Business, Education

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  • 1. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 2. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 3. Taking Control of Your Workday Introductory concepts @ OxfordCambridge.Org all for free and free for all. The information gathered here is under KeyPoints format and may be use: - Either to give the reader an overview before deciding for a full scale study of the topic. - Or act as a guide for readers in expanding their knowledge on that given topic. Some recommendations, perhaps: - Identify each KeyPoint on which you feel a need to expand your knowledge, - Choose a good book or two and/or info from the Internet. - And then work towards gaining that knowledge. Please enjoy! Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 4. Taking Control of Your Workday – Summary. ☺ It’s in the grasp of anyone who wish to do so to meet the challenge of managing their limited time to get the most important work accomplished. ☺ Your position requires regular interaction with your cross-functional product team, and most of your days are spent answering questions and moving from one crisis to another. ☺ It's difficult for you to schedule time to focus on tasks due to constant interruptions. ☺ You don't see how you'll be able to extend your hours without sacrificing personal obligations you must take care of before leaving for the show. ☺ That is being the case, you must use analyze, prioritize and maximize your use of time, perhaps. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 5. Aim of publication: To introduce the reader or the learner to how to meet the challenge of managing their limited time to get the most important work accomplished. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 6. Taking Control of Your Workday - Learning Objectives. After developing the KeyPoints outlined in this publication, you should mainly be able:  realize the benefits of getting organized.  discover the steps to save time.  describe a Daily Plan.  recognise the value of controlling those who steal your time.  distinguish the steps to delegate effectively.  consider methods to make meetings effective.  identify the reasons for procrastination. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 7. Sections list: ☺ (Section 1) Analyze Your Use of Time. ☺ (Section 2) Set Goals and Prioritize Your Use of Time. ☺ (Section 3) Major Time Management Challenges. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 8. (Section 1) Analyze Your Use of Time – Summary. ☺ These KeyPoints that follow guide you on:  how to get organized,  how to prepare a "To Do" list,  how to set a Priority Matrix,  and how to identify the most valuable time in a workday. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 9. (Section 1) Analyze Your Use of Time – HighPoints.  Getting Organized.  Priority Matrix.  Most Valuable Time of Your Day. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 10. (Section 1) HighPoints: Getting Organized. ☺ realize the benefits of getting organized. ☺ list items in a "To Do" list. ☺ identify sources that affect the "To Do" list. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 11. (Section 1) HighPoints: Priority Matrix. ☺ realize the values of prioritization. ☺ identify the priority levels of a Priority Matrix. ☺ denote the steps to save time. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 12. (Section 1) HighPoints: Most Valuable Time of Your Day. ☺ realize the value of managing a daily schedule effectively. ☺ list tasks to be performed at prime times and down times. ☺ identify controllable time. ☺ consider how to make effective use of a Time Log. ☺ describe a Daily Plan. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 13. (Section 2) Set Goals and Prioritize Your Use of Time – Summary. ☺ In today's competitive, fast-paced world, it is easy to become overwhelmed and lose control. ☺ You need to define your priorities and set clear goals to give shape to your life and achieve balance. ☺ You have to effectively manage your time and direct it towards your high priority goals, simplifying or eliminating your lowest priority projects. ☺ These KeyPoints beloz are all about optimally using your time to achieve your goals. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 14. (Section 2) Set Goals and Prioritize Your Use of Time – HighPoints.  Balancing Life.  How-Tos of Goal Setting.  Maintaining Control. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 15. (Section 2) HighPoints: Balancing Life. ☺ realize the value of balancing different aspects of life. ☺ distinguish the most important aspects of life for goal setting. ☺ identify priorities for goal setting. ☺ determine areas for trade-offs to achieve balance in life. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 16. (Section 2) HighPoints: How-Tos of Goal Setting. ☺ understand the value of setting goals. ☺ identify the way to make trade-offs. ☺ describe the components of goal setting. ☺ discover the way to set goals. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 17. (Section 2) HighPoints: Maintaining Control. ☺ know the value of maintaining control of time. ☺ numerate the reasons for interruptions. ☺ identify ways to arrange their physical workspaces to control interruptions. ☺ consider behavioural techniques to control interruptions. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 18. (Section 3) Major Time Management Challenges – Summary. ☺ It is considered that managers save a lot in terms of:  time,  money  and resources ☺ by delegating effectively, controlling meetings, controlling time-eaters and avoiding procrastination. ☺ Find out why. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 19. (Section 3) Major Time Management Challenges – HighPoints  Controlling Those Who Steal Your Time.  Delegating Effectively.  Controlling Meetings.  Overcoming Procrastination. Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 20. (Section 3) HighPoints: Controlling Those Who Steal Your Time. ☺ realize the value of controlling those who steal your time. ☺ identify techniques to control telephone interruptions. ☺ discover the steps to be taken to control interruptions by visitors. ☺ consider ways to deal with paperwork. ☺ be able to choose from the different tools for managing time. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 21. (Section 3) HighPoints: Delegating Effectively. ☺ be able to realize the value of delegating effectively. ☺ regard the steps for creating a proactive communications climate. ☺ reckon the steps to delegate effectively. ☺ identify ways to prevent reverse delegation. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 22. (Section 3) HighPoints: Controlling Meetings. ☺ realize the value of planning in making meetings effective. ☺ enumerate methods to make meetings effective. ☺ identify the contents of a meeting plan. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 23. (Section 3) HighPoints: Overcoming Procrastination. ☺ realize the value of tackling procrastination. ☺ identify the reasons for procrastination. ☺ identify the technique to use when tackling procrastination. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 24. Taking Control of Your Workday – Conclusion. ☺ At this point you should be able to be familiar with the following:  creating and managing a to-do list.  effectively utilizing a daily plan.  using the priority matrix.  disciplining your communication process.  avoiding perfectionism.  controlling interruptions.  effectively applying telephone control techniques.  using signals to control visitors.  efficiently managing paperwork.  creating a proactive communications climate.  delegating effectively.  making meetings effective. Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 25. Thank you for your interest! Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 26. Information Gathering Links Business Skills/Personal Development (This picture: Harcourt Hill, West Oxford) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org
  • 27. We shall always be on SlideShare! Business Skills/Personal Development (This picture: Trinity College, Cambridge) Contact Email Design Copyright 1994-2013 © OxfordCambridge.Org

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