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Keeping Your Project on Track Using the DEADLINES Model
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Keeping Your Project on Track Using the DEADLINES Model

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Learn how to keep your project on track using the DEADLINES Model.

Learn how to keep your project on track using the DEADLINES Model.

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Keeping Your Project on Track Using the DEADLINES Model Keeping Your Project on Track Using the DEADLINES Model Presentation Transcript

  •  Presented by Marigold Consulting
  • Lisa M. Newman is the Founder and CEO/President of MarigoldConsulting in Atlanta, GA. Marigold Consulting offers snooze-proof training to individuals in all settings who want to bloom outof proportion personally and professionally. Marigold partnerswith session attendees to foster a comfortable and productivelearning environment in which extraordinary ideas arebirthed, practical solutions to everyday challenges arediscovered, and raucous laughter is encouraged. To learn moreabout Marigold’s services or to schedule a session for yourgroup, please visit http://www.marigoldconsulting.com.
  • Knowing is not understanding. There is a great difference betweenknowing and understanding: you can know a lot about somethingand not really understand it.Charles Kettering
  • Step One Determine Divide Step Two Estimate Establish Step Three Assign AssessCOPYRIGHT © 2012 by Marigold Consulting.
  • Step Four Deal Develop Step Five Learn Leverage Step Six Identify InformCOPYRIGHT © 2012 by Marigold Consulting.
  • Step Seven Neaten Notify Step Eight Evaluate Examine Step Nine Seek StrategizeCOPYRIGHT © 2012 by Marigold Consulting.
  •  
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Determine the exact deadline for the project’s completion. o When is the project due? o Is this a firm or flexible deadline? o Are there several deadlines for aspects of the project or is there just one for the overall project? o Who is the end user? o Where does your team fall within the chain?COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Divide the project into a series of smaller and more manageable tasks. o How do you eat an elephant? o Prioritize tasks. o Encourages sense of accomplishment. o Determine due dates for completion of each task. o Report on progress of task completion at regular, predetermined intervals.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Estimate a projected completion date for the entire project. o Set an artificial soft deadline in advance of the stated deadline as a target date for completion. o Allow more cushion for the higher the degree of uncertainty and complexity of the project. o Divide the project into several phases if necessary.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Establish benchmarks of completion for each phase of the project. o Example: Project deadline is 10/15. Phase 1 has a soft deadline of 8/15. Tasks A through C should be completed by 7/25. Tasks D through F should be completed by 8/10. o Use productivity software. Outlook compatibility. o Helps to gauge progress and conceptualize how smaller pieces fit within the larger framework.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Assign roles and tasks to team members using a task matrix. o Match tasks with skillsets. o Capitalize on strengths and minimize weaknesses. o Designate a point person for each task. o Helps reinforce accountability. o Ensure visibility and access.COPYRIGHT © 2012 by Marigold Consulting.
  •  
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Assess progress toward benchmarks regularly. o Where’s Waldo? o Make “half-time” adjustments as necessary. o Celebrate progress and completion with appropriate rewards.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Deal with challenges as they arise. o Heinz Ketchup – Anticipation. o Communication, early and often, is key. o Take ownership of the challenge. o Take ownership of the solution.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Develop contingency plans as needed. o What’s the worst that could happen? o Have a Plan B and Plan C. o Creative “out of the box” thinking is critical.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Learn from mistakes. o Band-Aids or major surgery? o How did “it” happen and how can we lessen the likelihood of it happening again? o Planning or execution? o Resist assigning blame.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Leverage your existing resources if necessary. o All hands on deck! o Bring in additional staff. o Burn the midnight oil.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Identify potential obstacles to timely meeting the deadline. o Challenges that you have not been able to overcome o Contingencies that have not come to fruitionCOPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Inform the client regarding the status of the project. o Regular updates in writing or via teleconference o If additional time may be needed, inform the client as early as practicable. o Be able to clearly articulate why an extension is needed and what steps have been taken to meet the deadline.COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Neaten the work product. o Edit. o Revise. o Proofread. o Correct. o Doublecheck. o Presentation is important. o Did you follow instructions?COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Notify the client of project completion.COPYRIGHT © 2012 by Marigold Consulting.
  •  
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Evaluate the success of the project. o Discuss from an internal perspective. o Get feedback from the team’s members. o What worked and what did not work?COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Examine what could have been done differently. o What could we have done better? o How can we improve our processes going forward? o What individual/collective lessons were learned from this experience?COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Seek feedback from the internal or external client. o Was the client satisfied with the quality of the work performed and the final work product?COPYRIGHT © 2012 by Marigold Consulting.
  • Keeping Your Project On Course Using the D.E.A.D.L.I.N.E.S. Model  Strategize for future projects. o Use the feedback from your team members and the client to model procedures for future projects.COPYRIGHT © 2012 by Marigold Consulting.
  • To schedule a session for your group, contact: Lisa M. Newman Marigold Consulting Phone: 678-318-3672 Email: info@marigoldconsulting.com Or, for additional information on our services, please visit: http://www.marigoldconsulting.comCOPYRIGHT © 2012 by Marigold Consulting.