Saying goodbye to the electronic resources fund

636 views

Published on

The literature and discussion regarding library budgets usually focusses on methods and formulas for allocating funds among the different subject areas. However, little attention is being paid to the structure of the funds within those subject areas. This presentation will introduce new concepts and a new way of thinking about the Library budget as more than just a way of spending funds, but also as a tool for planning and reporting, for both management and selectors

Published in: Education, Business
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
636
On SlideShare
0
From Embeds
0
Number of Embeds
8
Actions
Shares
0
Downloads
7
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide

Saying goodbye to the electronic resources fund

  1. 1. Nov 8, 2013 Maria Savova Collection Management & Digital Integration Librarian http://www.dreamstime.com
  2. 2.  Five undergraduate colleges and two graduate universities  One Library with single location and budget  All seven academic institutions contribute to the Library’s budget as a consortium
  3. 3.  What is a Library Materials budget and what do we need it to be  What kind of funds we need in order for the budget to fulfill its purpose  New concepts and a new way of thinking about the Library budget as a tool for planning and reporting, for both management and selectors
  4. 4.  Operations budget  Materials budget  Collections – divided by subject/discipline  Collections support
  5. 5. A budget provides a focus for an organization, as it aids the coordination of activities, allocation of resources, and direction of activity, and facilitates control. budget. (2009). In BUSINESS: The Ultimate Resource. Retrieved from http://www.credoreference.com/entry/ultimatebusiness/budget http://blog.intohigher.com/wp-content/uploads/2013/07/Budget-jar-ofmoney.jpg
  6. 6. Budgeting has two primary functions: planning and control. Budgets and Budgeting. (2002). In L. C. Hillstrom & K. Hillstrom (Eds.), Encyclopedia of Small Business (2nd ed., Vol. 1, pp. 106-113). Detroit: Gale. Retrieved from http://go.galegroup.com/ http://blog.intohigher.com/wp-content/uploads/2013/07/Budget-jar-ofmoney.jpg
  7. 7.  Planning of activity  Allocation of resources  Control of resources  Communicating of the planning  Visibility of the organization’s performance  Accountability
  8. 8.  Annual survey data for various associations  Internal assessment activity for Library management  Justifying funding request before our constituencies and funding bodies (University/College/City) Administration
  9. 9. Books material type Journals material type http://www.flickr.com/photos/86530 412@N02/7932571974/ Standing orders nature of spending Media material type Electronic resources material format
  10. 10. http://www.flickr.com/photos/walkn/3812703999/
  11. 11.  Hard to plan purchases if part of the fund is committed to ongoing expenditures  We need to be able to (more easily) track overall increase in ongoing commitments  We need to consistently charge the same type of expenditures on the same fund  We need to be able to not only track, but also plan expenditures per material type
  12. 12.  Purchases of Books, Serial Backfiles, and Other Materials  Electronic Expenditures  Audiovisual Expenditures  Ongoing Commitments to Serials Subscriptions  Ongoing Commitments to Serials Subscriptions (Electronic)  Books Added By Purchase  E-journals - Current Titles Received
  13. 13.  Discipline  Material type  Nature of spending  Material format http://www.dreamstime.com
  14. 14.  ah – Arts and Humanities  ss – Social Sciences  st – Science and Technology  as – Asian Studies  sc – Special Collections  md - Multidisciplinary
  15. 15.  b - Books  p - Print / physical  j - Journals and journal  e - Electronic databases  n - Non-journal databases  m - Media
  16. 16.  o - Ongoing  a - Approval Plan autoship  s - Standing orders  Unmediated demand driven  f - Firm/outright purchases Without librarian intervention With librarian intervention
  17. 17.  Print     Firm orders Autoship Standing orders DDA? http://www.canstockphoto.com  Electronic     www.fernandobiz.com Firm orders Standing orders Ongoing subscriptions DDA?
  18. 18.  Print  Ongoing subscriptions  Ongoing subscriptions Firm orders http://www.flickr.com/photos/thefirebottle/122895549/  Electronic 
  19. 19.  Electronic  Ongoing subscriptions  Physical  Firm orders  Firm orders http://www.flickr.com/photos/elgrandee/3217549652/
  20. 20. Discipline (ah) Material Nature of Material type spending format (book) (autoship) (print)
  21. 21. Books – xxbfp, xxbap Journals - xxjop Standing orders – xxbsp Media - xxmfp
  22. 22.  E-books  xxboe - Ongoing: e-book collections subscriptions, hosting fees for packages  xxbfe - Firm: e-book packages, individual e-book purchases  xxbse – E-book standing orders  E-journals and journal databases  xxjoe - Ongoing: subscriptions, hosting fees/maintenance  xxjfe - Firm: backfiles, individual article purchases  Non-journal databases  xxnoe - Ongoing: subscriptions, hosting fees/maintenance  xxnfe - Firm: datasets, one-time primary sources, etc.
  23. 23. Example: SS fund has $1,000,000 total for FY14  Books – 23%  Print (firm, autoship, standing orders, DDA)  E-books (firm, ongoing, standing orders, DDA)   Media – 0.5% Journal content – 46.5%  Print  Electronic (firm, ongoing)  Non-journal databases – 30%  Firm vs. ongoing
  24. 24. Total = Previous year appropriation + % increase Ongoing = Previous year expenditure* overall subscriptions increase (~4.5%) + any additions (new subscriptions or hosting fees for purchases) Firm = Total – ongoing
  25. 25. FY14: Total: $320,000 for non-journal databases Ongoing: $310,000 Firm: $10,000 (3.13%) FY15: Total = $320,000 + 2% increase = $326,400 Ongoing = $310,000 + 4.5% increase + $450 hosting fee = $324,400 Firm = $326,400 - $324,400 = $2,000 (0.6%)
  26. 26. Planning and controlling budget expenditures in a transparent and consistent way is essential! Modifying our Materials budget structure to account for the three critical aspects of library materials expenditure, in addition to discipline/subject, could give us the tools we need in order to succeed.
  27. 27. QUESTIONS? maria_savova@cuc.claremont.edu

×