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NSF Data Requirements and Changing Federal Requirements for Research
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NSF Data Requirements and Changing Federal Requirements for Research


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presentation to VCU Dept. of Statistical Science and Operations Research, Feb. 26, 2014

presentation to VCU Dept. of Statistical Science and Operations Research, Feb. 26, 2014

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  • 1. Data Management Plans for NSF: Taking Care of Your Data Now and Later Margaret Henderson Director, Research Data Management
  • 2. Why? Data is part of the research life cycle. (diagram from UVa Library, Data Management Consulting Group) Data Snafu in 3 Acts (NYU Libraries)
  • 3. Research Data means recorded information, regardless of form or the media in which it may be recorded, which constitute the original observations and methods of a study and the analyses of these original data that are necessary for reconstruction and evaluation of the Report(s) of a study made by one or more Investigators. Research Data also includes all such recorded information gathered in anticipation of a Report. Research Data differ among disciplines. The term may include but is not limited to technical information, computer software, laboratory and other notebooks, printouts, worksheets, other media, survey, memoranda, evaluations, notes, databases, clinical case history records, study protocols, statistics, findings, conclusions, samples, physical collections, other supporting materials created or gathered in the course of the Research, Tangible Research Property, unique Research resources such as synthetic compounds, organisms, cell lines, viruses, cell products, cloned DNA as well as genetic sequences and mapping information, crystallographic coordinates, plants, animals and spectroscopic data, and other compilations formed by selecting and assembling pre-existing materials in a unique way.,%20Retention%20&%20Access.pdf
  • 4. While VCU Owns the Data… Principal Investigator has primary stewardship of Research Data on behalf of the University. In this capacity the Principal Investigator (PI) is responsible for data collection, recording, storage, access, and retention in keeping with this policy and best practices in the PI’s discipline.
  • 5. NSF Requirements NSF Data Sharing Policy Investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections and other supporting materials created or gathered in the course of work under NSF grants. Grantees are expected to encourage and facilitate such sharing. See Award & Administration Guide (AAG) Chapter VI.D.4.
  • 6. NSF Requirements NSF Data Management Plan Requirements Proposals submitted or due on or after January 18, 2011, must include a supplementary document of no more than two pages labeled “Data Management Plan”. This supplementary document should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results. See Grant Proposal Guide (GPG) Chapter II.C.2.j for full policy implementation.
  • 7. NSF Recommends Your data management plan should include: 1. the types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project; 2. the standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies); 3. policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements; 4. policies and provisions for re-use, re-distribution, and the production of derivatives; and 5. plans for archiving data, samples, and other research products, and for preservation of access to them. But , be sure to consult the grant and directorate you are applying for.
  • 8. Data Type and Format • Data collection methods. • Data formats. • Data size, per experiment and the whole data set. • Is the data reproducible? i.e. climate data or data from lab experiment that can be run again. • Data organization plans and file structures.
  • 9. Data Storage • Where will data be stored as it is collected and analyzed? • Who is backing up and where are backups kept? • Where will data be stored for retention (institutional policy)? • What format should be used to store data?
  • 10. Data Standards • Are there standards for data collection and documentation in your subject area? • Is there a community standard for adding key words to your data for sharing and future use?
  • 11. Data Security • Are there any special security considerations, e.g. HIPAA ? • Who controls the data? Who is responsible for the data? • Will any of the data require extra security or privacy? • Will there be an embargo on the data?
  • 12. Data Sharing • Does your funder require sharing? • Who might want to use the data and how? • If there is a suitable subject repository, do they have any requirements for depositing data? • Is data saved in a way that will allow others to understand and use it?
  • 13. Long-Term Access • How long must the data be retained according to funder, institution, etc.? • Does the format need to be changed for longterm preservation? • Where can the data be stored? • Who will maintain it?
  • 14. DMPTool
  • 15. Login to DMPTool
  • 16. Sign in With VCU eID and Password
  • 17. Choose Plan and Fill Out
  • 18. Other Considerations • Other agency regulations. • Future mandates for articles and data. • Get DOI (Digital Object Identifier) or other permanent ID for data or software to ensure future access. • Set up profiles to track use of open resources.
  • 19. NIH Public Access Policy SEC. 218. The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.
  • 20. FASTR • Fair Access to Science and Technology Research Act. • Federal depts. and agencies with budget of $100 million • Free public access to manuscripts of grantees • Released to public 6 months after publication
  • 21. OSTP Adds Its 2 Cents OSTP Memorandum: Increasing Access to the Results of Federally Funded Scientific Research, February 22, 2013 • “ensuring that, … the direct results of federally funded scientific research are made available to and useful for the public, industry, and the scientific community. Such results include peer-reviewed publications and digital data.” • “develop plans to make the results of federally-funded research publically available free of charge within 12 months after original publication.”
  • 22. Memo Section 4. Objectives for Public Access to Scientific Data in Digital Formats “digitally formatted scientific data resulting from unclassified research supported wholly or in part by Federal funding should be stored and publicly accessible to search, retrieve, and analyze.”
  • 23. b)Ensure that all extramural researchers receiving Federal grants and contracts for scientific research and intramural researchers develop data management plans, as appropriate, describing how they will provide for long-term preservation of, and access to, scientific data in digital formats resulting from federally funded research, or explaining why long-term preservation and access cannot be justified
  • 24. c) Allow the inclusion of appropriate costs for data management and access in proposals for Federal funding for scientific research; f) Promote the deposit of data in publicly accessible databases, where appropriate and available;
  • 25. Omnibus Appropriations Bill SEC. 527. Each Federal agency, or in the case of an agency with multiple bureaus, each bureau (or operating division) funded under this Act that has research and development expenditures in excess of $100,000,000 per year shall develop a Federal research public access policy that provides for— (1) the submission to the agency, agency bureau, or designated entity acting on behalf of the agency, a machine-readable version of the author’s final peer-reviewed manuscripts that have been accepted for publication in peer-reviewed journals describing research supported, in whole or in part, from funding by the Federal Government; (2) free online public access to such final peer-reviewed manuscripts or published versions not later than 12 months after the official date of publication; and (3) compliance with all relevant copyright laws. Electronic Fronteir Foundation announcement about Bill and publicly funded research.
  • 26. Benefits to Data Sharing • Helps to avoid duplication, thereby reducing costs and wasted effort • Promotes scientific integrity and debate • Enables scrutiny of research findings and allows for validation of results • Leads to new collaborations between data users and data creators • Improves research and leads to better science • Increases citations* * A study by Piwowar, Day and Fridsma showed a 69% increase in citation,
  • 27. Store and Share
  • 28. Get a DOI For Your Data
  • 29. VCU Libraries These pages link to helpful data resources and will be updated regularly to reflect new regulations. Research Data Management has planning, sharing and saving information DMPTool has funder templates
  • 30. VCU Libraries Coming Soon: VCU Scholarly Compass our institutional repository. • Make final manuscripts open and accessible. • Add lectures, essays, etc., anything you want to share. • Monthly usage reports will be sent to you.