CreativeInterns.com Quick Start Guide

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Creating a structured internship program can benefit any sized company. We have products and services to help small to mid-sized businesses create specialized internship programs to increase sales, cut costs and build talent for future growth.

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CreativeInterns.com Quick Start Guide

  1. 1. QUICKSTART GUIDECREATE ANINTERNSHIPPROGRAM
  2. 2. TABLE OF CONTENTS INTRODUCTION 4 EMPLOYER BENEFITS FROM CREATIVEINTERNS.COM 5For individualized assistance creating an internship program contact: CREATE AN INTERNSHIP PROCESS 6 MARC SCOLERI GETTING STARTED 7 Co-Founder of CreativeInterns.com, a division of Creative Village, LLC PAID INTERNSHIPS VS. UNPAID INTERNSHIPS 8 email: marc@creativeinterns.com CREATE AN EMPLOYER PROFILE ON CREATIVEINTERNS.COM 8 skype: marcscoleri CREATE AND POST JOB DESCRIPTIONS 9 phone: 347-306-3111 FORMS AND RESOURCES 9 FORM A: PAID INTERNSHIP OFFER LETTER 10 FORM B: UNPAID INTERNSHIP OFFER LETTER 12 FORM C: UNPAID FOR-CREDIT INTERNSHIP OFFER LETTER 14 FORM D: INTERNSHIP HOURS LOG 16 FORM E: INTERN EVALUATION 17 FORM F: PROGRAM EVALUATION 19The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 3
  3. 3. INTRODUCTION: Employer Benefits from CreativeInterns.com:Have you been meaning to start an internship program for your business but can’t seem 1. Employers that post internships and entry-level jobs on CreativeInterns.com will re-to find the time? Well, CreativeInterns.com is here to help! We can help you create a ceive exposure to thousands of members on our site and within our social networks;structured internship program that can lower costs, improve employee retention, in- o LinkedIn Groupscrease productivity, offer fresh ideas and even build your brand. o Meetup Groups o Facebook FansBusinesses can receive individualized assistance creating and launching an internship o Twitter Followersprogram by contacting Marc Scoleri directly at marc@creativeinterns.com. We provide o CreativeInterns.cominternship resources and services that will help you build, promote and improve yourinternship program and talent pipeline. 2. Employers can request personalized assistance in creating and launching a dynamic internship program from CreativeInterns.com.Join us by creating a company profile on CreativeInterns.com and become part ofour creative career community. Our community includes but is not limited to creative 3. Employers can increase productivity and decrease costs associated with recruiting,professionals, businesses and educational institutions within the following industries: hiring and turnover when they implement a quality internship program.Advertising, Animation, Architecture, Artists, Audio Production, Editing, Event CreativeInterns.com is a creative talent resource that makes the internship search pro-Production, Fashion Design, Film and Video Production, Graphic Design, Illustration, cess simplistic, responsive, and specialized. The need for creative interns within small toIndustrial Design, Landscape Design, Marketing, Multimedia, Photography, Program- mid-sized companies is growing and obtaining an internship within the creative industryming, Public Relations, Social Media, Special FX, Web Design and Writing. is a vital part of gaining experience for current students and recent graduates. We know it can be a long process to find the right intern, volunteer or temporary worker.Join CreativeInterns.com and create a company profile and post a job today! CreativeInterns.com was created to assist small to mid-sized companies, creative individuals and schools. Smaller companies are at a disadvantage in obtaining interns and entry-level talent since they have to compete with larger well-known companies. Large companies usually have more human resources and highly structured internship programs compared to smaller companies. CreativeInterns.com can help smaller companies compete by providing individualized internship program creation and online resources to promote smaller company internships.The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 5
  4. 4. Create an Internship Process: Getting Started:Businesses should consider creating a basic process for sourcing, screening, Businesses should identify one person to coordinate and create the internship program.interviewing, orientating, hiring and exiting interns. CreativeInterns.com is the perfect If you do not have someone on staff with the appropriate experience, consider contact-tool for assisting businesses in this process. Here are some recommendations provided ing Marc Scoleri, Co-Founder of CreativeInterns.com at marc@creativeinterns.com.by CreativeInterns.com:• Determine your mission and objectives We recommend that internship programs encompass the following:• Prepare a support structure by identifying an internship coordinator 1. lear expectations of the internship opportunity and a written job description C• Develop job descriptions with learning exercises are required.• Create a recruiting plan and utilize CreativeInterns.com 2. nternship postings on CreativeInterns.com, company website and social networks I• Establish a formal interview, orientation, assessment and exit process to promote your opportunity and attract talent.• Incorporate evaluations for interns, managers and the program 3. n orientation for the intern to become familiar with the business, key employees, A• Legal considerations vendors and clients. a. Walk the intern around the office and introduce them to employees. b. rovide a one-page document with important contact information, popular P lunch spots, coffee shops and other useful information. c. Verbally review policies, procedures, expectations and/or offer letter. d. Set-up a workspace for the intern and provide any required office supplies. 4. direct supervisor or mentor for the intern who has experience in the intern’s field A of study. 5. A beneficial experience for both the intern and business. 6. signed agreement or offer letter that states the employer’s policies and procedures, A expectations, start date, start time and expected completion date. This agreement could also contain other stipulations such as granting of college credit, payment or non-payment (See Forms A-E) and confidentiality agreements for trade secret information.The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 7
  5. 5. Paid vs. Unpaid Internships: Create and PostCreativeInterns.com believes that creative industry interns add a special value to small Job Descriptions:and mid-sized companies and recommends paying interns at least the state minimum When creating a job description be sure to fill out all necessary requirements includingwage. Businesses can hire and classify interns as temporary/contract employees. hiring period, job title, employment type, internship type, position description andThis employment status does not qualify the intern for full-time employee benefits. required computer skills. Any benefits such as stipends, pay, location highlights, unique opportunities or special details should be added in the “position description.” Attract(See Form A: Paid Internship Offer Letter) more candidates by adding unique details to the internship position description such as “paid transportation” or “lunch is provided.”Unpaid internships are very common, especially when the intern is earning collegecredit for working the internship. Pay is not required for an internship but we believe it Forms and Resources:is mutually beneficial to treat interns as much like an employee as possible, especially The forms and resources provided in this document will give you are basic structure forif the business plans on hiring the intern full-time after the internship period is com- creating your internship program. We recommend partnering with CreativeInterns.complete. More detailed information about basic wage standards and Fair Labor Standards to assist in the creation of a written program. Lastly, consider attending our workshopsAct (FLSA) can be found on the Department of Labor website. (See Form B C: Unpaid and webinars for further assistance.Internship Offer Letters)Create an Employer Profile onCreativeInterns.comWhen creating a company profile on CreativeInterns.com be sure to complete thecompany description with logo, candidate preferences and contact information.The more information provided in the company profile the better chance a companyhas in attracting internship candidates. Upload the business logo to the profile and anyURL that provides additional information about the company or opportunity. Candidatesuggestions and matching criteria are determined by the quality of the company pro-file and candidate preferences completed by the business. For this reason, take time tocompletely fill out the company profile and post quality job descriptions for internshipopportunities.The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 9
  6. 6. Form A: [Sample Offer Letter:Paid Internship] By accepting this internship offer you agree to follow all Company policies, procedures and ethical standards that apply to non-Company interns. Access to confidential Company information, digi- tal documents and trade secrets during the internship is possible. By accepting this internship you Date agree to keep this entire information confidential, refrain from using it for your own purposes or Name from disclosing this information to anyone outside the Company. At the conclusion of the internship Address you agree to return all Company property, equipment, documents and digitally stored files, images City, State Zip Code and videos. Re: Paid Internship Offer This temporary employment offer is contingent upon the receipt of proper identification and veri- Dear ___________ (Intern Name), fication of your authorization to work within the United States. This letter describes the offer and We are excited to offer you a paid internship opportunity with _______________ (the “Company”). terms of the paid internship with our Company and can be modified only if both parties agree and sign the document after the changes are made. As agreed, your internship is expected to start _____________ (Start Date and Time) and end __________ (End Date). As an intern, you are responsible for keeping track of your internship hours Please indicate your acceptance of this internship offer by signing and returning to ________________ and providing all appropriate paperwork to your educational institution for college credit. The in- (Internship Supervisor at Company). ternship duration can be extended, shortened or discontinued without advance notice by the intern- If you have any questions please email or call us at: ________________________________________ ship site supervisor or Company. Here is a brief description of the internship duties and/or expecta- tions: Sincerely, [INSERT JOB DESCRIPTION AND/OR EXPECTATIONS HERE] Name: Title: As a paid intern, you will be considered a temporary employee. Temporary employees do not qualify for benefits that are given to Company employees such as salary, wages and compensation of any I accept the internship offered by the Company on the terms and conditions described in this letter. kind. You will not qualify for sick leave, vacation pay, holiday pay, 401 (k) plans, health benefits or any other benefits given to Company employees. You understand that participation in this paid in- Printed Name________________________________ ternship program is not an offer for full-time employment, and completion of the internship does not Signature ___________________________________ entitle you to full-time employment with our Company. Your temporary employment status is at-will Date_______________________ and can be terminated at anytime by you or the Company without cause and without notice.The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 11
  7. 7. Form B: [Sample Offer Letter:Unpaid Internship] By accepting this internship offer you agree to follow all Company policies, procedures and ethical standards that apply to non-Company interns. Access to confidential Company information, digital documents and trade secrets during the internship is possible. By accepting this internship you agree Date to keep this entire information confidential, refrain from using it for your own purposes or from disclos- Name ing this information to anyone outside the Company. At the conclusion of the internship you agree to Address return all Company property, equipment, documents and digitally stored files, images and videos. City, State Zip Code Re: Unpaid Internship Offer This letter describes the offer and terms of the unpaid internship with our Company and can be modi- fied only if both parties agree and sign the document after the changes are made. Dear ___________ (Intern Name), Please indicate your acceptance of this internship offer by signing and returning to We are excited to offer you an unpaid/for-credit internship opportunity with _________________ ____________________________ (Internship Supervisor at Company). (the “Company”). If you have any questions please call or email us at: As agreed, your internship is expected to start __________ (Start Date and Time) and end __________ (End Date). The internship duration can be extended, shortened or discontinued with- Sincerely, out advance notice by the internship site supervisor or Company. Here is a brief description of the internship duties and/or expectations: Name: Title: [INSERT JOB DESCRIPTION AND/OR EXPECTATIONS HERE] I accept the internship offered by the Company on the terms and conditions described in this letter. As an unpaid intern, you will not be considered a Company employee. Therefore, you do not qual- ify for benefits that are given to Company employees such as salary, wages and compensation of Printed Name________________________________ any kind. You will not qualify for sick leave, vacation pay, holiday pay, 401 (k) plans, health benefits Signature ___________________________________ or any other benefits given to Company employees. Date_______________________ You understand that participation in this unpaid internship program is not an offer for employment, and completion of the internship does not entitle you employment with our Company.The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 13
  8. 8. Form C: [Sample Offer Letter: By accepting this internship offer you agree to follow all Company policies, procedures and ethical standards that ap-Unpaid For-Credit Internship] ply to non-Company interns. Access to confidential Company information, digital documents and trade secrets during the internship is possible. By accepting this internship you agree to keep this entire information confidential, refrain from using it for your own purposes or from disclosing this information to anyone outside the Company. At the con- Date clusion of the internship you agree to return all Company property, equipment, documents and digitally stored files, Name images and videos. Address City, State Zip Code This letter describes the offer and terms of the unpaid/for-credit internship with our Company and can be modified Re: Unpaid/For-Credit Internship Offer only if both parties agree and sign the document after the changes are made. Dear ___________ (Intern Name), We are excited to offer you an unpaid/for-credit internship opportunity with ____________________ Please indicate your acceptance of this internship offer by signing and returning to ________________________ (Intern- (the “Company”). ship Supervisor at Company). As agreed, your internship is expected to start __________ (Start Date and Time) and end __________ If you have any questions please call or email us at: (End Date). As an intern, you are responsible for keeping track of your internship hours and providing all appropriate paperwork to your educational institution for college credit. The internship duration Sincerely, can be extended, shortened or discontinued without advance notice by the internship site supervisor or Company. Here is a brief description of the internship duties and/or expectations: Name: Title: [INSERT JOB DESCRIPTION AND/OR EXPECTATIONS HERE] I accept the internship offered by the Company on the terms and conditions described in this letter. As an unpaid/for-credit intern, you will not be considered a Company employee. Therefore, you do not qualify for benefits that are given to Company employees such as salary, wages and compensation of any kind. You will not qualify for sick leave, vacation pay, holiday pay, 401 (k) plans, health benefits Printed Name________________________________ or any other benefits given to Company employees. You understand that participation in this unpaid/ Signature ___________________________________ for-credit internship program is not an offer for employment, and completion of the internship does Date_______________________ not entitle you employment with our Company.The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 15
  9. 9. Form D: Internship Hours Log Form E: Intern EvaluationUse this Internship Hours Log to track the total hours worked by the intern. At the This evaluation form is designed to assist internship supervisors in giving feedback toconclusion of the internship the Internship Supervisor and intern should validate and interns as well as help interns measure their progress. Introduce this form to the internsign the log. This can be used as proof of internship completion. before they start and explain the evaluation expectations. Supervisors may choose to evaluate interns more than once depending on the length of the internship. Intern Name/Contact Information: Internship Site Name/Contact Information: Please rate the interns on a scale of 1-5 in the following areas: Week Date Range Number of Hours Supervisor Initial 1 = Unacceptable Performance _______ to _______ ________________ ________________ 2 = Below Average _______ to _______ ________________ ________________ 3 = Average _______ to _______ ________________ ________________ 4 = Above Average _______ to _______ ________________ ________________ 5 = Excellent _______ to _______ ________________ ________________ ____Ability to Follow Directions ____Attendance _______ to _______ ________________ ________________ ____Quality of Work ____Punctuality _______ to _______ ________________ ________________ _______ to _______ ________________ ________________ ____Accepts those with Different Values ____Communication Skills _______ to _______ ________________ ________________ ____Initiative ____Technical Knowledge _______ to _______ ________________ ________________ _______ to _______ ________________ ________________ ____Adaptability to New Situations ____Organizational Skills _______ to _______ ________________ ________________ ____Potential for the Profession ____Willingness to Learn _______ to _______ ________________ ________________ _______ to _______ ________________ ________________ Total Points: _____________ Overall Performance Rating: TOTAL HOURS AT INTERNSHIP SITE: ________ 48-60 Points = High Performance 36-47 Points = Good Performance Intern Sign _______________________ (Printed) _________________ Date: _________ 12-35 Points = Low Performance Supervisor Sign ___________________ (Printed) _________________ Date: _________The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 17
  10. 10. Form F: Program Evaluation What are the intern’s greatest strengths? Interns are required to complete this program evaluation form and deliver it to their Internship Program Director. We will use your feedback to continually improve the internship program so please be as detailed as possible. What are some of the areas on which the intern could improve? 1. Overall, how would you rate your experience at our company on a scale of 1-10, with 1 being “completely useless” and 10 being “a valuable and comprehensive learning experience that exceeded my expectations”? 2. How would you rate your supervisor on a scale of 1-10 in relation to the following What skills has the intern developed? dimensions? ______ Degree of industry knowledge ______ Willingness to train and share knowledge ______ O rganization (i.e. remembering and being on time for meetings and evaluations) ______ Ability to clearly communicate directions and suggestions for improvement ______ Commitment to internship program ______ Made him/herself available to offer guidance ______ Ability to offer meaningful feedback and constructive criticism Intern Signature ____________________________________ (YES / NO / MAYBE) If given a choice, would you choose this supervisor again Supervisor Signature ____________________________________ 3. What was the most valuable aspect of your internship? 4. What was the least valuable aspect of your internship? Company Name / Contact Information: 5. What was the most challenging aspect of your internship?The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 19
  11. 11. 6. n what area, or areas, do you think our company could improve its internship program? What I is/are your suggestion(s) for making these improvements? 7. hat, if anything, do you wish you had learned (or been exposed to) during your internship W that you did not or were not? 8. f you could go back in time, knowing what you know now, would you participate in an intern- I ship with our company? 9. ere there any specific individuals who either significantly added to, or detracted from, your W For assistance creating an internship program contact: experience? If so, who and why? (Remember, your name will be kept anonymous.) MARC SCOLERI Co-Founder of CreativeInterns.com, a division of Creative Village, LLC email: marc@creativeinterns.com skype: marcscoleri phone: 347-306-3111The information provided in this document is not legal advice. It is a resource guide created for businesses that utilize the CreativeInterns.cominternship resource. © 2012 Creative Village, LLC 21

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