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Aeroscout Temp

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  • 1. AeroScout Wi-Fi Temperature Monitoring Brian Luckerman – WWT Ryan Rose – WWT Vijay Tummala – AeroScout
  • 2. Agenda • About WWT • AeroScout Wi-Fi RFID Overview • Industry Challenges • Our Solution • The Benefits • How it works • Q&A
  • 3. About WWT Our Background Brian Luckerman – WWT
  • 4. Your Success Drives Ours □ Relentless Focus on People, Process & Partnerships □ Excellent Customer Service and Proven Methodology - driven by ISO 9001:2000 Quality processes □ Nationwide Presence & Support □ Revenues In Excess of $2 Billion □ Strong Credit Line - $350 Million Plus □ 1,000+ Employees - including 125 Cisco-certified Professionals □ Minority Owned, Founded in 1990 □ 100 Percent Customer Satisfaction Goal
  • 5. Our People Make the Difference. Knowledgeable people Your Dedicated Account Team solving business problems through technology. □ Account Manager responsible for understanding your business. □ Over 1,000 Employees responsible for Material Management, Customer □ Regional Sales Engineer to consult on Support, and Professional Services, the planning, design, and implementation of your technology solutions. □ Senior Executives actively engaged with our Partner & Customer □ Inside Sales Team to support leadership configuration, technical, and procurement needs. □ Business Development Managers to analyze the Technology relevance □ Distribution personnel familiar with of Business Challenges. your specific product & logistic requirements. □ National Sales Engineers providing The Best Technology. Even □ Certified Program Managers with technology expertise and leadership. Better People. industry experience in SLA Management, Project Execution, and Resources □ Partner Channel Managers on-site Alignment. at WWT for immediate escalation.
  • 6. Our Solution - Technology Focus Advanced Technology Unified Security Data Center Mobility Communications Products Personal Peripherals Servers Routing & Networking Storage Communication Systems Switching Devices
  • 7. Our Solution - Why WWT Technology Industry Services Why WWT Focus Expertise Capabilities
  • 8. Healthcare Industry Experience • Current Customers □ VA Hospitals (Nationwide) □ Providence (Seattle) □ SSM (St. Louis) • Suppliers to Healthcare Purchasing Organizations □ VHA □ Healthtrust Purchasing Group (HPG) • Solutions □ Visibility solutions for Healthcare □ Unified Communications at the Point of Care (UCPOC) • Awards/Recognition □ Cisco IP Telecommunications User Group (CIPTUG) Award
  • 9. AeroScout Wi-Fi RFID Overview Ryan Rose – WWT
  • 10. Using Wi-Fi for Location Non-Wi-Fi Infrastructure: Wi-Fi based Infrastructure: □ Single-purpose Active □ The existing WLAN is RFID readers for location the location system, add unnecessary often without the need infrastructure. for additional hardware. + Data Services + Data Services + Voice Services + Voice Services + Location Services + Location Services + Overhead, wiring, support x2
  • 11. Range of Visibility Solutions AeroScout can uniquely meet healthcare needs: Real-time Location Presence Choke-point Infusion Pump X is in There are 12 wheelchairs Bed X has entered the room 219 in the north wing of floor 2 Operating Room
  • 12. Healthcare Visibility Applications Workflow & Asset Equipment Temperature Patient & Resource Management Maintenance Monitoring Staff Safety Management Improve Patient Care Reduce Costs Increase Safety
  • 13. Turning Visibility into Value AeroScout’s healthcare visibility solutions use standard Wi-Fi networks to provide hospitals with improved patient care, increased safety and cost savings. Track Alert Manage Integrate …current and …automated alerting and …the utilization of …location and status historical location notification (pump leaving equipment, control information to existing of medical devices a protected zone, overdue the workflow and hospital applications and people, from a for maintenance, requiring utilize location data (asset mgmt, ORIS, EMR, Web interface delivery, etc.) for operational etc.) analysis
  • 14. How Does it Work? 1. Wi-Fi-Based Active RFID tags send a tiny wireless 802.11 signal at a regular interval □ Tag’s messages consume less than 1/2msec, tags do not associate with Wi-Fi access points and do not require thousands of IP addresses 2. Signal is received by the Wi-Fi access points, and is sent to a Location Engine 3. The Location Engine determines the tag’s location, and sends it to the visibility software 4. Visibility software uses location data to display maps and reports, enable searches, create alerts, manage assets, etc.
  • 15. AeroScout – Cisco Architecture
  • 16. Challenges Increasing Regulations Expanded Oversight Patient Demands Taxed Staff
  • 17. Challenges • Patient test results, organs, blood bags, vaccines, tissues, pharmaceuticals, breast milk, food and other items require strict temperature ranges for quality patient care and patient safety • Joint Commission regulates temperature management process • Medications must be stored under stable conditions • Temperature must be monitored and logged at least once per day • Records of temperature logs must be available for a 12 month period • In case of deviations, corrective actions must be taken and documented • Audits are at least every three years plus random, unannounced audits • Semi-annual calibration requirements for temperature monitoring systems • Nursing, lab and pharmacy staff perform manual temperature monitoring and logging each day • Logging mechanisms are unreliable (lost data, gaps in data) and often expensive • Labor is utilized inefficiently
  • 18. Challenges • The Joint Commission primarily regulates the process of temperature monitoring and not the desired ranges and as a result there are many other regulatory bodies that are involved in setting the temperature monitoring requirements to include: • CAP (College of American Pathologists) • AABB (American Association of Blood Banks) • CLIA (Clinical Laboratory Improvement Amendments; administered by CMS & FDA) • The Joint Commission (formerly JCAHO) • CMS (Medicare) • FDA (Food and Drug Agency) • NIST (National Institutes of Standards & Technology) • The loss of The Joint Commission accreditation may result in the loss Medicare and Medicaid reimbursement
  • 19. Types of Refrigerator/Freezer Storage ITEM OWNER TEMP RANGE # TIMES/DAY TO CHECK Tissues CMO, Refrigerator, Freezer or Every 4 hours (AABB) Pathology Deep Freezer (-40 F or C) Food Cafeteria, 37-43 F (2.5 to 6 C) Once per day (JCAHO) Facilities Pharmaceuticals Pharmacists 36-46 F (2.2 to 7.8 C) Once per day (JCAHO) Vaccines Nurse 35-46 F or if frozen, 0-10 F Once per day (JCAHO) (-18 to 12.2 C) Blood Lab 34-49 F (1.1 to 9.4 C) Every 4 hours (AABB) Patient Test Results Pathology, Lab 36-42 F (2.2 to 5.6 C) Every 4 hours (CAP) Plasma Lab -29 F (-34 C) Every 4 hours (AABB) Organs CMO, Refrigerator, Freezer or Once per day (JCAHO) Pathology Deep Freezer (-40 F or C) Clean Rooms, Varies/Bio-med 18- 22 C Twice per day (JCAHO) Patient Rooms Specimens Laboratory - 186 C Twice per day (JCAHO) Bacteria, DNA, Cells Lab, OR - 86 C Twice per day (JCAHO) Warmers (Food, Cafeteria Varies As Needed Blankets) Breast Milk Nurse, L & D 34-40 F (1.1 to 4.5 C) Once per day (JCAHO)
  • 20. Refrigerator/Freezer- Common Types Pharmaceutical Refrigerator Laboratory Refrigerator Blood Bank Refrigerator Laboratory Freezer Vaccine Freezer Lab Chest Freezer
  • 21. Our Solution Integrating technology to benefit the user and patient…
  • 22. Temperature Monitoring Solution • Wi-Fi RFID Temperature Sensor Tags • AeroScout temperature sensor Wi-Fi tags are placed in refrigerators • Provides constant temperature readings sent periodically as Registered customized (every x seconds or minutes) with the • No hard wires and easy to install FDA • Battery powered tags and wireless communication link continue to monitor even if there are power shortages in refrigeration units • Temperature range -30° Celsius to +75° Celsius (-22° F to 167° F) • Software • AeroScout’s Web-based MobileView software tracks, alerts, manages and integrates the temperatures and displays all of the logged temperatures and alerts Includes “Corrective Action” field to document notes for Joint Commission compliance Custom properties can be used for calibration dates and checkups
  • 23. Temperature Monitoring Solution • Temperature Alert - Automated alert when temperature is out of desired range • Other alerts include: • Tag Battery - alerts on low battery status of tags • Out of Sight – alerts on tags not reporting temperature readings for a certain period of time • Alert types include pop-up messages, e-mails, pagers, text messages, VOIP phones and badges, and integration to hospital information systems
  • 24. Temperature Monitoring Solution • Reports • Maintain temperature current and historical data in database • Data is not lost and no monitoring gaps in records • Temperature reports can be exported to Excel, PDF or XML, or can be printed • Data can be stored for several years • Graphical or tabular views, as well as trending • Reports include: • Current Temperature Report • Historical Temperature Report (at least one year per Joint Commission) • Events and Corrective Actions Report (records alerts)
  • 25. The Benefits Cost Control Talent Utilization Regulatory Compliance
  • 26. Benefits • Leverage Wi-Fi infrastructure for the lowest cost temperature monitoring solution: • Regulatory compliance for ongoing and recorded temperature monitoring and stable storage of medications; FDA compliant solution • Ensures patient safety by maintaining safe temperature ranges • Improved quality of care by freeing up caregivers time • Eliminates spoilage
  • 27. ROI – Temperature Monitoring Item Calculation Before After Temperature 300 refrigerators/freezers, checked three $1,368,750 Five alerts per Monitoring per day = 328,500 x 5” per check= day or 1,825 27,375 hours x $50 hour= $1,368,750. alerts= $7,604 Over $1,361,146 in Cost Savings, Allowing Clinical Support Staff to Focus on Patient Care
  • 28. Assumptions General Assumptions • Medium to large sized hospital (approx. 300 beds) • Labor cost of $50 per hour Temperature Monitoring • 300 refrigerators, freezers and deep freezers • Locating, checking and logging a refrigerator or freezer temperature takes 5” • Freezers, refrigerators and deep freezers are checked three times per day • Five AeroScout Temperature Monitoring alerts will occur each day requiring manual intervention
  • 29. How Does it Work?
  • 30. Solution Architecture Software AeroScout Enterprise MobileView Applications Location Engine Wi-Fi Infrastructure Wi-Fi AP’s Wi-Fi Temperature Sensor Tags
  • 31. Step 1: Categorize Refrigerators
  • 32. Step 2: Activate & Mount Tags • Activate and configure AeroScout tags • AeroScout T2 Tags are mounted or placed inside refrigerators and freezers
  • 33. Step 3: Configure Event Monitors • Configure dozens of event monitors through a user friendly interface: • Temperature thresholds • Tamper events (if tag is removed without permission from refrigerator) • Out of sight events – when tag messages have not been sent for a long time • Low battery events
  • 34. Step 3: Configure Event Monitors • Use Temperature tab under “Sensors” to Enable/disable temperature sensor reports. • Set the temperature report interval (report every X tag messages) • Report temperature only according to a specified threshold (higher than, lower than etc.) • Corrective action logging for when temperature leaves desired range
  • 35. Step 3: Configure Event Monitors • Event Monitor will trigger an alert each time the temperature reported by a tag meets one of the following criteria: • Higher or lower than the defined threshold • Inside or outside of the defined range • Event Condition sets the filter to a desired level of sensitivity • Eliminates false triggers – for example if a refrigerator door is opened, a trigger will only be noted if the reading is for a defined consecutive period
  • 36. Step 3: Configure Event Monitors • Define actions to be taken once event conditions are met: • Email • Pager • Text message • VOIP phone or badge • Other applications – through Web Services, HTTP, JMS
  • 37. Step 4: View Reports
  • 38. Temperature Monitoring Success Story Vijay Tummala – AeroScout
  • 39. DHL and Microlise Premier Global Delivery Network Challenges • Lack of visibility of pharmaceutical products temperature condition in transport Solution • En route wireless monitoring – Wi-Fi temperature sensor tags, GPRS modem and GPS integration • Temperature data is transferred to Microlise Transport Management Centre system • Wi-Fi active RFID allows monitoring and location tracking into the distribution centers and warehouses in the supply chain, and to the end user customer site Benefits • Improved safety and patient care
  • 40. Jan Yperman Hospital Quote "Automatically monitoring and reporting on asset temperatures will free our nurses and clinical staff up to do what they do best: provide our patients with the highest quality care possible," said Christophe Mouton, Director of Administration, Finance, ICT and Technical Service, Jan Yperman Hospital. "The ability to use our existing Wi-Fi infrastructure to monitor temperature is a major advantage offered by AeroScout, and one that keeps costs low while integrating easily into our clinical environment."
  • 41. Q&A Please use the Q&A button on the floating toolbar to post your question to the panelists.
  • 42. Questions? Brian Luckerman Business Development Manager (314) 919-1675 brian.luckerman@wwt.com Ryan Rose Mobility Practice Manager (314) 301-2660 ryan.rose@wwt.com