1
2
3
by
Sajjad Ahmad Awan
TE DTSC Khushab
4
Great Speaker aren’t born,
they are trained
• Presentation is a Skill ……..
• Developed Through
Experience & Training
5
Fear
• Feared More than Death
• The Facts: Shaky Hands,
• Blushing Cheeks,
• Memory Loss,
• Nausea, and Knocking
Knees
•...
6
Causes of Anxiety
• Fear of Unknown or Loss of Control
• Fight or Flight Mode
• No Back up Plan
• No Enthusaiasm for Sub...
7
5 P‘s of Perfect Presentation
• Personality
• Passion
• Presence of Mind
• Purpose
• Preperation
8
Effective Presentation
Control Anxiety – Don‘t Fight it
Audience Centered
Accumplish Objectives
Fun for Audience
Fu...
9
• Three main purposes
Inform
Persuade
Educate
Why Give a Presentation
10
Planning Your Presentation
 Determine Purpose
 Assess Your Audience
A- Analyze
U- Understand
D- Demographics
I- I...
11
Planning a Presentation
• Plan Space
 Number of Seats
 Seating Arrangement
 Audio/Visual Equipment
 Distracters
• W...
12
Presentation Outline
• Key Words Reminders
• Conversational Flow
• Flexability
• More Responsive to Audience
13
Start before You Begin
 Mingle: Learn Names
Oppertunity to reinforce or correct
audience assessment
Good first impre...
14
Opening Your Presentation
• Introduce Yourself
• Why Should They Listen?
• Get Attention, Build More Rapport, Introduce...
15
Completing the Opening
• Clearly Defining Topic
• If Informative …
-Clear Parameters for content within time.
• If Pers...
16
Presentation Main Points
• Supporting Evidence
• Examples
• Feedback & Questions from Audience
• Attention to, and Focu...
17
Concluding Your Presentation
Goal
Inform Audience that You are About to
close.
Summarize Main Points
Something to Re...
18
Presentation Style
• Elements
Para Languages – Vocal Techniques
Loudness
Pitch
Rate
Pause
• Deviation from the Nor...
19
Common Problems
• Verbal fillers
– “Um”, “Uh”, “Like” etc
– Any unrelated word or phrase
• Swaying, Rocking or Pacing
•...
20
Presentation Tips
• Smile
• Breath Deeply
• Drink water
• Carry out notes
• Stand confidently
• Look at the audience - ...
21
Instruction for Presentation
• Chose the mode sensibly
• Practice before Presenting
• Be conscious of time
22
Designing Effective
“PowerPoint
Presentations”
23
Designing Effective
PowerPoint Presentation
SimpleConsistent
Clear
Big Progressive
Summary
BigBIG
Keep It Simple
25
Keep It Simple (Text)
• Too many colours
• TooToo Many Fonts
and Styles
• The 6 x 7 rule
– No more than 6 lines per slide
...
Keep It Simple (Text)
Instructional Technology:
A complex integrated process
involving people, procedures, ideas,
devices,...
Keep It Simple (Text)
A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
...
Keep It Simple (Picture)
• Art work may distract your audience
• Artistry does not substitute for content
29
Keep It Simple (Sound)
• Sound effects may distract too
• Use sound only when necessary
30
Keep It Simple (Transition)
• This transition is annoying, not
enhancing
• "Appear" and "Disappear" are better
31
Keep It Simple (Animation)
2 m
Too distracting !
32
Keep It Simple (Animation)
2 m
Simple & to the point
33
Make It Clear
34
Make It Clear (Capitalisation)
• ALL CAPITAL LETTERS ARE
DIFFICULT TO READ
• Upper and lower case letters are easier
35
Sanserif Z Serif Z
Make It Clear (Fonts)
busyclear
36
• Serif fonts are difficult to read on screen
• Sanserif fonts are clearer
• Italics are difficult to read on screen
• Nor...
Make It Clear (Numbers)
Use numbers for lists with sequence
For example:
How to put an elephant into a fridge?
1. Open the...
Make It Clear (Numbers)
How to put a giraffe into a fridge?
1. Open the door of the fridge
2. Take out the elephant
3. Put...
Make It Clear (Bullets)
Use bullets to show a list without
• Priority
• Sequence
• Hierarchy, …..
40
Make It Clear (Colours)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
41
Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
low contra...
Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
This is li...
Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
This is da...
Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These co...
Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These co...
Make It Clear (Size)
• Size implies importance
47
Make It Clear (Size)
•Size implies
importance
48
Make It Clear (Focal Points)
• Focal points direct attention
49
Make It Clear (Focal Points)
• Focal points direct attention
50
Be Progressive
51
Complexity of Interactions
ModeofInstruction
Individual Pair Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
In...
Complexity of Interactions
ModeofInstruction
Individual Pair Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
In...
Understanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main ...
Understanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main ...
Be Consistent
56
Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
57
Be Consistent
Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This ...
Be Consistent
Differences draw attention
 Differences may imply importance
o Use surprises to attract not distract
These...
Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This...
Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
Conf...
Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This...
Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
Thes...
In Summary
• Big
• Simple
• Clear
• Progressive
• Consistent
64
Some Final Words
65
When Creating
• Text to support the communication
• Pictures to simplify complex concepts
• Animations for complex relatio...
When Presenting
• Speak loudly and clearly with
fluctuation
• Direct your words to all aspects of the
room
• Maintain eye ...
Closing Remarks
• Practice your presentation before a
neutral audience
– Ask for feedback
• Be particular about the time a...
Creating Effective
PowerPoint Presentations
69
70
Creating an Effective PowerPoint
Presentation
• Hints for a successful presentation:
– Plan carefully
– Do your research
–...
 Plan carefully
 Do your research
 Know your audience
 Time your presentation
 Speak comfortably and
clearly
Hints fo...
A logo can be distracting and
pointless if on every slide
Exclude distracting items
This is not good!
73
Exclude distracting items
This is good!
74
Promote readability
This is not good!
75
Promote readability
This is good!
76
Promote readability
This is good!
77
Rules about Font Selection
• Select a sans serif font such as Calibri,
Arial, Trebuchet, or Verdana
• Limit your fonts to ...
Calibri Garamond
Arial Times New
Roman
Trebuchet Century School
book
Verdana Courier New
79
Rules about Font Size
• Always use fonts that are 24 pts. or larger
• If you have a lot of information that you think is i...
Use fonts that are
24 pts. or larger
81
When preparing the content
of your slides, use phrases
rather then full sentences,
with the possible exception of
short di...
Use phrases rather than full
sentences
83
Rules about Bullet Points
• Use bullet points sparingly.
• If using bullet points, be sure they are less than six words lo...
Rules about headers
• Eliminate headers when possible
• Except if used to communicate the
message
85
98% of headers are redundant
86
Highlight or change chart
format
87
Less cluttered and
highlighted
88
BE PASSIONATE ABOUT
YOUR TOPIC
You control the message.
The audience should focus on your
words.
The slides should enhance...
90
Good Luck with Presentation
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Effective Presentation By Sajjad Ahmad Awan PhD Research Scholar

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  • Transcript of "Effective Presentation By Sajjad Ahmad Awan PhD Research Scholar"

    1. 1. 1
    2. 2. 2
    3. 3. 3 by Sajjad Ahmad Awan TE DTSC Khushab
    4. 4. 4 Great Speaker aren’t born, they are trained • Presentation is a Skill …….. • Developed Through Experience & Training
    5. 5. 5 Fear • Feared More than Death • The Facts: Shaky Hands, • Blushing Cheeks, • Memory Loss, • Nausea, and Knocking Knees • NORMAL
    6. 6. 6 Causes of Anxiety • Fear of Unknown or Loss of Control • Fight or Flight Mode • No Back up Plan • No Enthusaiasm for Subject • Focus of Attention • Others
    7. 7. 7 5 P‘s of Perfect Presentation • Personality • Passion • Presence of Mind • Purpose • Preperation
    8. 8. 8 Effective Presentation Control Anxiety – Don‘t Fight it Audience Centered Accumplish Objectives Fun for Audience Fun for You Conducted within Time Frame
    9. 9. 9 • Three main purposes Inform Persuade Educate Why Give a Presentation
    10. 10. 10 Planning Your Presentation  Determine Purpose  Assess Your Audience A- Analyze U- Understand D- Demographics I- Interest E- Environment N- Needs C- Customize E- Expectations
    11. 11. 11 Planning a Presentation • Plan Space  Number of Seats  Seating Arrangement  Audio/Visual Equipment  Distracters • What Day and Time  Any day  Morning
    12. 12. 12 Presentation Outline • Key Words Reminders • Conversational Flow • Flexability • More Responsive to Audience
    13. 13. 13 Start before You Begin  Mingle: Learn Names Oppertunity to reinforce or correct audience assessment Good first impression People Listen to People They Like
    14. 14. 14 Opening Your Presentation • Introduce Yourself • Why Should They Listen? • Get Attention, Build More Rapport, Introduce Topic o Humer o Short Story o Starting Statiistics o Make Audience Think o Invite Participation • Get Audience Response
    15. 15. 15 Completing the Opening • Clearly Defining Topic • If Informative … -Clear Parameters for content within time. • If Persuasive …… - What’s the Problem - Who Cares - What’s the Solution
    16. 16. 16 Presentation Main Points • Supporting Evidence • Examples • Feedback & Questions from Audience • Attention to, and Focus on, Audience (Listening)
    17. 17. 17 Concluding Your Presentation Goal Inform Audience that You are About to close. Summarize Main Points Something to Remember or Call to Action. Answer Question
    18. 18. 18 Presentation Style • Elements Para Languages – Vocal Techniques Loudness Pitch Rate Pause • Deviation from the Norm for Emphasis
    19. 19. 19 Common Problems • Verbal fillers – “Um”, “Uh”, “Like” etc – Any unrelated word or phrase • Swaying, Rocking or Pacing • Hands in Pockets • Lip Smacking • Failure to be audience-centered
    20. 20. 20 Presentation Tips • Smile • Breath Deeply • Drink water • Carry out notes • Stand confidently • Look at the audience - Begin • Finish on or under time • MORE THAN HUNDER TIPS BY PRMORE ESENTOR
    21. 21. 21 Instruction for Presentation • Chose the mode sensibly • Practice before Presenting • Be conscious of time
    22. 22. 22
    23. 23. Designing Effective “PowerPoint Presentations” 23
    24. 24. Designing Effective PowerPoint Presentation SimpleConsistent Clear Big Progressive Summary BigBIG
    25. 25. Keep It Simple 25
    26. 26. Keep It Simple (Text) • Too many colours • TooToo Many Fonts and Styles • The 6 x 7 rule – No more than 6 lines per slide – No more than 7 words per line 26
    27. 27. Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed ! 27
    28. 28. Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler 28
    29. 29. Keep It Simple (Picture) • Art work may distract your audience • Artistry does not substitute for content 29
    30. 30. Keep It Simple (Sound) • Sound effects may distract too • Use sound only when necessary 30
    31. 31. Keep It Simple (Transition) • This transition is annoying, not enhancing • "Appear" and "Disappear" are better 31
    32. 32. Keep It Simple (Animation) 2 m Too distracting ! 32
    33. 33. Keep It Simple (Animation) 2 m Simple & to the point 33
    34. 34. Make It Clear 34
    35. 35. Make It Clear (Capitalisation) • ALL CAPITAL LETTERS ARE DIFFICULT TO READ • Upper and lower case letters are easier 35
    36. 36. Sanserif Z Serif Z Make It Clear (Fonts) busyclear 36
    37. 37. • Serif fonts are difficult to read on screen • Sanserif fonts are clearer • Italics are difficult to read on screen • Normal or bold fonts are clearer • Underlines may signify hyperlinks • Instead, use colours to emphasise Make It Clear (Fonts) 37
    38. 38. Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door 38
    39. 39. Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door 39
    40. 40. Make It Clear (Bullets) Use bullets to show a list without • Priority • Sequence • Hierarchy, ….. 40
    41. 41. Make It Clear (Colours) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours 41
    42. 42. Make It Clear (Contrast) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours low contrast high contrast 42
    43. 43. Make It Clear (Contrast) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours This is light on dark 43
    44. 44. Make It Clear (Contrast) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours This is dark on light 44
    45. 45. Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours These colours do not complement 45
    46. 46. Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours These colours complement 46
    47. 47. Make It Clear (Size) • Size implies importance 47
    48. 48. Make It Clear (Size) •Size implies importance 48
    49. 49. Make It Clear (Focal Points) • Focal points direct attention 49
    50. 50. Make It Clear (Focal Points) • Focal points direct attention 50
    51. 51. Be Progressive 51
    52. 52. Complexity of Interactions ModeofInstruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Too many in one go! 52
    53. 53. Complexity of Interactions ModeofInstruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Types of Instructional Tools Progressive & thus focused 53
    54. 54. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused 54
    55. 55. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused 55
    56. 56. Be Consistent 56
    57. 57. Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract 57
    58. 58. Be Consistent Differences draw attention • Differences may imply importance • Use surprises to attract not distract This tick draws attention 58
    59. 59. Be Consistent Differences draw attention  Differences may imply importance o Use surprises to attract not distract These differences distract! 59
    60. 60. Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract This implies importance 60
    61. 61. Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract Confusing differences! 61
    62. 62. Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract This surprise attracts 62
    63. 63. Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract These distract! 63
    64. 64. In Summary • Big • Simple • Clear • Progressive • Consistent 64
    65. 65. Some Final Words 65
    66. 66. When Creating • Text to support the communication • Pictures to simplify complex concepts • Animations for complex relationships • Visuals to support, not to distract • Sounds only when absolutely necessary • Think about the people in the back of the room when creating slides 66
    67. 67. When Presenting • Speak loudly and clearly with fluctuation • Direct your words to all aspects of the room • Maintain eye contact with your audience • Ask questions of your audience – (if applicable) • Don’t read the slides word-for-word, use them for reference 67
    68. 68. Closing Remarks • Practice your presentation before a neutral audience – Ask for feedback • Be particular about the time allotted for presentation • Leave time for questions 68
    69. 69. Creating Effective PowerPoint Presentations 69
    70. 70. 70
    71. 71. Creating an Effective PowerPoint Presentation • Hints for a successful presentation: – Plan carefully – Do your research – Know your audience – Time your presentation – Practice your presentation – Speak comfortably and clearly 71
    72. 72.  Plan carefully  Do your research  Know your audience  Time your presentation  Speak comfortably and clearly Hints for a successful presentation: Creating an Effective PowerPoint Presentation 72
    73. 73. A logo can be distracting and pointless if on every slide Exclude distracting items This is not good! 73
    74. 74. Exclude distracting items This is good! 74
    75. 75. Promote readability This is not good! 75
    76. 76. Promote readability This is good! 76
    77. 77. Promote readability This is good! 77
    78. 78. Rules about Font Selection • Select a sans serif font such as Calibri, Arial, Trebuchet, or Verdana • Limit your fonts to two, at most 78
    79. 79. Calibri Garamond Arial Times New Roman Trebuchet Century School book Verdana Courier New 79
    80. 80. Rules about Font Size • Always use fonts that are 24 pts. or larger • If you have a lot of information that you think is important and the audience just has to know! – Include it in your handout – Display only the highlights in your presentation 80
    81. 81. Use fonts that are 24 pts. or larger 81
    82. 82. When preparing the content of your slides, use phrases rather then full sentences, with the possible exception of short direct quotes. 82
    83. 83. Use phrases rather than full sentences 83
    84. 84. Rules about Bullet Points • Use bullet points sparingly. • If using bullet points, be sure they are less than six words long. • They are less then six sentences in your slide. • Your audience will try to read all the bullet points and not listen to you. • The more bullet points you add the more your slide starts to fill up and eventually your font will start to decrease because your only allowed so much room. • And the more you add to your slide the more your audience will become overwhelmed. • And I’m going to add another bullet just to make my point that you should use bullet points sparingly. • Annnd try to keep your bullets simple like with a dot, dash, asterisk, or small block. • No skulls or fingers or smiley faces. • At this point my font is at 20. 84
    85. 85. Rules about headers • Eliminate headers when possible • Except if used to communicate the message 85
    86. 86. 98% of headers are redundant 86
    87. 87. Highlight or change chart format 87
    88. 88. Less cluttered and highlighted 88
    89. 89. BE PASSIONATE ABOUT YOUR TOPIC You control the message. The audience should focus on your words. The slides should enhance, not be the presentation. Bullet points are not passionate. 1. 2. 3. 4. 89
    90. 90. 90 Good Luck with Presentation

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