Maine Shared Collections Strategy: Collaborating to Preserve Our Print Collections


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Overview of the project, given at the 2011 Maine Library Association Conference.

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  • Types of content: Pre-1923 titles from HathiTrust, Google Books, Internet Archive, etc.; Other public domain titles (noncopyrighted federal, state docs); In-copyright in some cases
  • Impact: weed based on documented retention decisionsResource sharing: some titles will have greater availability (electronic access, POD); may be fewer titles available in the state.
  • Maine Shared Collections Strategy: Collaborating to Preserve Our Print Collections

    1. 1. Maine Shared CollectionsStrategy: Collaborating toPreserve our Print CollectionsMaine Library Association ConferenceOctober 29, 2011
    2. 2. Overview Project Background/National Activities Project Goals Current Activities
    3. 3. Project Background Project Partners: Bangor Public Library, Bates, Bowdoin, Colby, Maine State Library, Portland Public Library, UMaine (Orono), USM, plus Maine InfoNet Institute for Museum and Library Services (IMLS) funded project through May 2014
    4. 4. Project Staff Valerie Glenn – Project Manager Clem Guthro, Barbara McDade, Deb Rollins – Principal Investigators James Jackson Sanborn – Technology Coordinator Sara Amato – Systems Support
    5. 5. Advisory and Working Groups Director’s Council Technical Services/Systems Collection Development National Advisory Board ◦ Bob Kieft, Occidental College ◦ Constance Malpas, OCLC Office of Research ◦ Lizanne Payne, Center for Research Libraries
    6. 6. National Print Archiving Activities WEST (Western Regional Storage Trust) HathiTrust Orbis-Cascade Alliance OhioLINK regional storage facilities Five Colleges, Inc. ASERL Cooperative Journal Retention ReCAP (Columbia, NYPL, Princeton)
    7. 7. Project Goals Workable strategy for stewardship of the major print collections in Maine ◦ Analyze print monographs (primary focus) and journals for duplication, use, and retention decisions ◦ Identify digital surrogates that can be used in lieu of (or in addition to) print, and provide access to them in MaineCat ◦ Identify which library/libraries are committed to retention of print materials for the long-term
    8. 8. Project Goals Implementation of on-demand services ◦ Electronic and print-on-demand options ◦ Incorporates digitization request option ◦ Provide owned and not-owned titles
    9. 9. Current Activities OCLC Reclamation Collection Analysis Exploring Print-on-Demand options
    10. 10. Current – OCLC Reclamation ◦ Data clean-up ◦ Ensure common fields for Collection Analysis  E.g. add OCLC numbers if none present ◦ Process  Submit partner requests to OCLC  OCLC adds holdings statements, updates OCLC #s, etc.  Error reports returned for corrections at local level
    11. 11. Current - Collection Analysis WCA – WorldCat Collection Analysis “group” subscription begins soon Includes comparison of partner holdings (journals, monographs, musical scores) in multiple formats (print, microform, electronic) Identify rare items within US; among partners
    12. 12. Current - Collection Analysis Data to be considered ◦ Number of copies among partners ◦ Publication date ◦ Availability of secure digital copy ◦ Uniqueness / rarity ◦ Circulation statistics ◦ Acquisition date
    13. 13. Exploring Print-on-Demandoptions Easy discovery and immediate access to electronic for patron in online catalog Makes many fragile, rare titles available 24/7 Option to order print copy for library or direct patron purchase Option to request digitization-on- demand for selected titles
    14. 14. Exploring Print-on-Demandoptions Catalog example (From Western Libraries, Ontario shared catalog)
    15. 15. Future Plans Where do we want to go and do? ◦ Data will drive decision-making ◦ Decide on retention policies, document decisions ◦ Develop a storage model ◦ Make informed, collaborative collection development decisions How will this impact other Maine libraries? ◦ Ability to weed
    16. 16. Thank you! Questions? For more information: Valerie Glenn: Clem Guthro: Deborah Rollins: