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Managing your files

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Managing your files Managing your files Presentation Transcript

  • Managing Your Files COMPREHENSIVE
  • Objectives • • • • XP Develop file management strategies Explore files and folders Create, name, copy, move, and delete folders Name, copy, move, and delete files New Perspectives on Microsoft Office PowerPoint 2007 2
  • Organizing Files and Folders XP • A file, or document, is a collection of data that has a name and is stored in a computer • Organize files by storing them in folders • Disks contain folders that hold documents, or files – USB drives – Compact discs (CDs) – Digital video discs (DVDs) – Hard disks • Removable disks are inserted into a drive New Perspectives on Microsoft Office PowerPoint 2007 3
  • Organizing Files and Folders New Perspectives on Microsoft Office PowerPoint 2007 XP 4
  • Understanding the Need for Organizing XP Files and Folders • Windows organizes folders and files in a hierarchy, or file system • Windows stores the folders and important files it needs to turn on the computer in its root directory • Folders stored within other folders are called subfolders New Perspectives on Microsoft Office PowerPoint 2007 5
  • Understanding the Need for Organizing XP Files and Folders New Perspectives on Microsoft Office PowerPoint 2007 6
  • Developing Strategies for Organizing Files and Folders XP • Storing files on removable media allows you to use simpler organization • You should have a backup, or duplicate copy, of important files New Perspectives on Microsoft Office PowerPoint 2007 7
  • Exploring Files and Folders XP • Windows Explorer shows the files, folders, and drives on your computer – Panes – Expand icon – Collapse icon • Computer shows the drives on your computer New Perspectives on Microsoft Office PowerPoint 2007 8
  • Exploring Files and Folders New Perspectives on Microsoft Office PowerPoint 2007 XP 9
  • Using Windows Explorer New Perspectives on Microsoft Office PowerPoint 2007 XP 10
  • Navigating to Your Data Files XP • The file path is a notation that indicates a file’s location on your computer F:FMTutorialHoliday.bmp – F: is the drive name – FM is the top-level folder on drive A – Tutorial is a subfolder in the FM folder – Holiday.bmp is the full filename with the file extension New Perspectives on Microsoft Office PowerPoint 2007 11
  • Navigating to Your Data Files New Perspectives on Microsoft Office PowerPoint 2007 XP 12
  • Working with Folders and Files XP • Creating a folder – In the left pane, click the drive or folder where you want to create a folder – Click the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder) – Type a name for the folder, and then press the Enter key New Perspectives on Microsoft Office PowerPoint 2007 13
  • Working with Folders and Files XP • Moving and Copying Files and Folders – Moving a file removes it from its current location and places it in a new location you specify – Copying places the file in both locations New Perspectives on Microsoft Office PowerPoint 2007 14
  • Working with Folders and Files XP • Naming and Renaming Files – Filenames provide important information about the file, including its contents and purpose • Main part of the filename • Dot • File extension – A filename extension identifies file type and indicates program in which file was created New Perspectives on Microsoft Office PowerPoint 2007 15
  • Working with Folders and Files XP • Deleting Files and Folders – Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently New Perspectives on Microsoft Office PowerPoint 2007 16
  • Working with Compressed Files XP • Files stored in a compressed (zipped) folder take up less disk space – Allows you to transfer files more quickly • Extracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder • Compression programs – WinZip – PKZIP New Perspectives on Microsoft Office PowerPoint 2007 17