Campus Budgets and Tuition Consultation

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Jessica Medearis and Matt Rubel, MSCSA Treasurer

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  • Invite your administration to discuss tuition and fees early in the year. Provide multiple possible opportunities if your calendars aren’t aligning.Try to meet more than once per semester. The more information you can obtain will improve your knowledge of the process as well as help you represent your student constituents better.Ask questions about tuition and fees, projected enrollment and expense calculations.Ask for documentation such as presentation slides, spreadsheets, and contact information.Encourage your students to let the administration know what they like and what they don’t .
  • Higher Tuition for different programs (i.e. Nursing)Higher Tuition for Online Courses
  • Includes dates, timeline, and discussion topics.May contain your campuses Student Senate stance on the administrations recommendation.
  • Campus Budgets and Tuition Consultation

    1. 1. Campus Budgets
    2. 2. ◦ System- appropriations and allocation ◦ Campus level- expenses and tuition revenue
    3. 3. Revenue > Personnel + Operating Costs Basic Campus Budgeting
    4. 4.  Appropriation  Tuition  Enrollment  Fees  Other (grants, customized training, etc.) Revenue
    5. 5. 58.7% of revenue comes from TUITION
    6. 6.  Salary  Benefits  Staff Development  Curriculum Development  Release Time  Sabbaticals  Tuition Waivers Personnel Costs
    7. 7.  Everything else!  Your campus building(s). Operations
    8. 8.  Supplies  Travel  Memberships  Purchased Services  IT Support  Equipment Replacement/Lease Other Operating Costs
    9. 9.  Marketing  Debt Service Other Campus Costs
    10. 10. All campuses must keep cash reserves* 5-7% of the campus budget * NO required student life reserve! Reserves
    11. 11.  Legislative snapshot  Money and tuition set for this year AND next  Every college prepares a budget outlook ◦ Enrollment ◦ % revenue from tuition v. state ◦ Other revenue ◦ Personnel costs Start with a snapshot
    12. 12.  Consultation with students on budget outlook (Fall)  Administration creates draft budget  Consultation continues (through Spring)  Student senate writes letter to Board of Trustees on the process (Aprilish)  Chancellor reviews and brings to Board for first reading (May)  Board approves all budgets, including tuition and fees (June) Approval process
    13. 13. Tuition and Fees Consultation  Meet early and often.  Make it a conversation and not a lecture.  Make sure to keep things respectful.
    14. 14. Remember to think about and discuss a variety of factors  Differential Tuition  Personnel Costs and Operating Expenses  Other campuses tuition rate in the area  Legislative arena
    15. 15. Consultation Letter  Every campus Student Senate drafts a consultation letter.  The letter provides an overview of the process taken.  More information on the Consultation letters will be provided at future conferences…..
    16. 16.  Enrollment and type  Reserve, carry-forward  Inflation  Total expected revenue  Costs  Cuts  Scenarios/options Get the facts
    17. 17. Know the Allocation

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