Using XBRL Global Data - The CFO Perspective


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  • I’m going to introduce you to our speakers in just a moment, but before I do I’d like to learn a little more about you. Polling question
  • Microsoft Office System consists of integrated programs, servers and services that deliver on the promise of an enterprise solution platform to help drive individual team and organizational impact. Key points: Three big organization-wide areas of investment ECL, Collaboration and KDI We see benefits of integration and market convergence around these One of the keys is the individual – where customers have failed to get full benefits from these types of systems a lot of it is tied to getting users to adopt the usage and business process changes. Underlying this is the ability to build and extend solutions and fundamental elements of manageability, reliability and security Key take-aways Enterprise focus with emphasis on empower the individual Taking an end-to-end solution view from individuals working in familiar Office programs to enterprise servers providing capabilities to address organizational needs Long-term commitment – not a one release focus
  • XBRL Benefits for Consumers More timely, accurate, data for decisions – as demonstrated in the demo; this provides consumers with significant abilities to access and analyze the information contained with in the reports Accelerate adoption of reporting models – Certain consumers (regulators and other governmental authorities) promote flexibility in the adjustments needed for changes in the reporting models Lowers cost of e-filing initiatives – the re-use of reported information in a universally accepted format lowers the overall costs of supply chain participants and decreases the costs of other e-filing initiatives Facilitates language translations – promotes the capability to have on the fly language translation of the primary statements and some (say 70%) of the more narrative disclosures. XBRL Benefits for Preparers More precise & clear reporting – preparer determines the structure of the information used by the consumers rather than a third party aggregator & distributor. Enhanced functionality – The linkage of relevant resources to the document provides for a better preparation environment. Company policies, reporting resources and other relevant content is contextually available via the XBRL document. Better controls & audit trail – As a result of the enhanced automation of the reporting process and tighter connection between underlying systems and the company report, enhanced documentation and controls are provided.
  • Using XBRL Global Data - The CFO Perspective

    1. 1. eXtensible Business Reporting Language “XBRL” SEC Filings Using XBRL “A CFO’s Perspective” Greg Adams, CFO & COO EDGAR Online, Inc.
    2. 2. SEC Filings Using XBRL: Corporate Pressures SEC’s Voluntary Filing Program Financial Reporting Process & XBRL Sample Form 8-K Filing Benefits of XBRL to Information Consumers
    3. 3. Financial Executives <ul><li>Have a critical responsibility to communicate operational results to stakeholders </li></ul><ul><li>Are facing a growing demand for efficient delivery in an interactive medium </li></ul><ul><li>Need better tools for faster decision making </li></ul><ul><li>Want their internal control environment enhanced through less retyping, more system integration, etc. </li></ul>
    4. 4. Dwindling Coverage <ul><li>Number of stocks followed by some Wall Street firms at the end of 2000 and 2003 </li></ul><ul><li>Firm 2000 2003 </li></ul><ul><li>Merrill Lynch 3,500 2,469 </li></ul><ul><li>CSFB 3,077 2,373 </li></ul><ul><li>Smith Barney 3,000 2,300 </li></ul><ul><li>J.P. Morgan Chase 2,400 2,260 </li></ul><ul><li>Goldman Sachs 2,315 1,950 </li></ul><ul><li>Morgan Stanley 2,150 1,925 </li></ul><ul><li>Lehman Brothers 1,650 1,605 </li></ul>Source: WSJ Research; Includes both U.S. and abroad. 18% reduction
    5. 5. <ul><li>SEC Voluntary Reporting Program </li></ul>
    6. 6. “ The annual report of the 21 st century will not be annual and it will not be a report: it will be an up to date, informative dialogue” - Alan Benjamin in the 21 st Century Annual Report
    7. 7. XBRL Value Proposition Transparency and the U.S. Securities and Exchange Commission (SEC) Shareholder View to Business Events Accounting Practices Control Practices People Practices The SEC is driving for reporting transparency. In many organizations, each step along the path to the final external reports clouds the view of information back to the original business event (inconsistent account definitions, incomplete GL reconciliation's, management adjustments, top side entries, etc.) Business Events Mgmt Reports Business Events Business Events Business Events Business Events Business Events External Reports Financial Systems Financial Systems
    8. 8. How linked to XBRL initiative? <ul><li>Move towards transparency </li></ul><ul><ul><li>If items were tagged and identified more information could be made available for investors and analysts to analyze in the manner that chose to do so </li></ul></ul><ul><ul><li>Enhances information acquisition, evaluation and combination </li></ul></ul><ul><li>Improves transparency without additional disclosures </li></ul><ul><li>Newfound discovery capabilities </li></ul><ul><li>Can benefit nonprofessional users </li></ul>
    9. 9. [Release Nos. 33-8496, 34-50453, 35-27894, 39-2498, IC-26622; File Number S7-35-04] XBRL VOLUNTARY FINANCIAL REPORTING PROGRAM ON THE EDGAR SYSTEM AGENCY:   Securities and Exchange Commission. ACTION:   Proposed rule. SUMMARY:   We are proposing rule amendments to enable registrants to submit voluntarily supplemental tagged financial information using the eXtensible Business Reporting Language (XBRL) format as exhibits to specified EDGAR filings under the Securities Exchange Act of 1934 and the Investment Company Act of 1940. Registrants choosing to participate in the voluntary program, expected to begin in early 2005, also would continue to file their financial information in HTML or ASCII format, as currently required. The voluntary program is intended to help us evaluate the usefulness of data tagging in general, and XBRL in particular, to registrants, investors, the Commission and the marketplace generally. A companion concept release also being issued today provides additional information on tagged data and solicits comment on the development of data tagging. BACKGROUND:   All registrants who file with the Commission are now generally required to file electronically on the Commission's Electronic Data Gathering, Analysis and Retrieval System (&quot;EDGAR&quot;)…… As discussed in the accompanying concept release, we are evaluating whether tagged data in Commission filings would provide a better means to provide and obtain necessary information and, if so, whether we should permit or require XBRL tagged data in Commission filings.22 The Division of Corporation Finance, Office of the Chief Accountant, Division of Investment Management, and Office of Information Technology have formed a task force to assess the implications of tagged data for filers, investors, the Commission and other market participants.23 In order to test and evaluate data tagging, we propose to allow registrants to supplement their Commission filings by furnishing financial data on EDGAR as an exhibit using eXtensible Business Reporting Language (&quot;XBRL&quot;), beginning with the 2004 calendar year-end reporting season. We currently expect to permit participation by any registrant without pre-approval merely by submitting the exhibit in the required manner. Effective Date: March 16, 2005 “The voluntary program is intended to help us evaluate the usefulness of data tagging and XBRL to registrants, investors, the Commission and the marketplace”.…
    10. 10. <ul><li>SEC commenced the voluntary program for receiving financial information on EDGAR using XBRL in early April 2005 </li></ul><ul><ul><li>Approved Taxonomies (classification systems) for commercial and industrial companies, banking and savings institutions, and insurance companies. </li></ul></ul><ul><li>In August 2005, SEC Extends Voluntary Program to Investment Companies </li></ul><ul><ul><li>The expansion will allow mutual funds to file exhibits to their annual report to shareholders (N-CSR) and quarterly statement of portfolio holdings (N-Q) in XBRL </li></ul></ul><ul><li>SEC believes “tagged data will improved the quality of information and speed of its availability” </li></ul><ul><ul><li>Will help the Commission determine whether these improvements will empower individual investors to get information faster and more conveniently and to choose more wisely by making better-informed comparisons. </li></ul></ul>XBRL Voluntary Filing and FAQs
    11. 11. SEC Voluntary Reporting Program <ul><li>Allows companies to “furnish” XBRL tagged financial statements </li></ul><ul><li>Added Rule 401 to Regulation S-T allowing filers to furnish supplemental information using XBRL </li></ul><ul><li>Allows for company flexibility in filing financial statements, with or without footnotes and MD&A </li></ul><ul><li>Can submit XBRL tagged document either with the official filing or as an amendment, however, there is no submission deadline </li></ul><ul><li>Must correlate to a standard GAAP Taxonomy </li></ul><ul><li>Relief for liability if error is not materially misleading or false </li></ul>
    12. 12. XBRL Reports filed with the SEC
    13. 13. SEC Proposed Rule – Voluntary Reporting <ul><li>SEC would like to study: </li></ul><ul><ul><li>Search capability of EDGAR database </li></ul></ul><ul><ul><li>Capability to perform financial comparisons amongst registrants </li></ul></ul><ul><ul><li>Ability to perform financial analysis (ratios, etc.) </li></ul></ul><ul><ul><li>Impact on staff’s ability to review filings more timely and efficiently </li></ul></ul><ul><ul><li>Use of tagged data for risk assessment </li></ul></ul><ul><ul><li>Compatibility of XBRL with other Commission requirements </li></ul></ul>
    14. 14. Financial Reporting Process
    15. 15. XBRL-enabled Software: Easing the Burden Accounting/ Finance Investors/ Analysts Forms 8-K 10-K 10-Q Sales ERP Legacy HTML “View” Word Summary Excel Financials Metrics, KPI’s Regulatory Filing Convert to ASCII/Text Data “Cleansed” XBRL Documents
    16. 16. Preparing XBRL Instance Documents Extend the taxonomy if necessary Create an instance document and validate calculations Publish Instance Document & Taxonomy Compare & map 10K/10Q to GAAP Taxonomy Assess Scope of Reporting & Download Taxonomy Review & Validate Instance Document Identify a team: Accountant & Developer (XML )
    17. 17. Output looks like this…..
    18. 18. More Importantly XBRL Output looks like this…..
    19. 19. Sample Form 8-K
    20. 20. edgr-20050228.xsd edgr-2005028_cal.xml edgr-2005028_lab.xml edgr-2005028_pre.xml EDGR_2004_10K.xml XBRL Sample Form 8-K Filing
    21. 21. EDGAR Online Facts…. <ul><li>Effort on Voluntary Filing Program </li></ul><ul><ul><li>160+ Hours for first effort </li></ul></ul><ul><ul><li>Over 200 discrete tagged items </li></ul></ul><ul><ul><li>Over 30 Taxonomy extensions </li></ul></ul><ul><ul><li>Instance document was reviewed 3X by three different people </li></ul></ul><ul><ul><li>Used in-house conversion software to extend and tag plus 2 different tools to validate </li></ul></ul><ul><ul><li>Did not include auditors for review </li></ul></ul><ul><li>Created I-Metrix Excel Add-in </li></ul><ul><li>Was one of the first companies to make XBRL tagged financials available in Excel (I-Metrix) </li></ul>
    22. 22. Internal Considerations <ul><ul><li>Managing and maintaining XBRL taxonomies for internal/external reporting will require an ongoing effort </li></ul></ul><ul><ul><li>Implementing will impact the internal business rules governing data and the people who use/process it </li></ul></ul><ul><ul><li>Confusion over XBRL as an internal and/or external reporting solution </li></ul></ul><ul><ul><li>Enabled software – many vendors have enabled software, but others are in development </li></ul></ul><ul><ul><li>Existing business process will have to be re-examined as part of implementation for efficiencies and risk considerations </li></ul></ul>
    23. 23. XBRL Taxonomy and Instance Document Applications
    24. 24. Benefits - How linked to XBRL initiative? <ul><li>Timeliness </li></ul><ul><ul><li>Capital markets rely on timely and reliable information for the allocation of capital resources </li></ul></ul><ul><ul><li>Comparability is enhanced across countries </li></ul></ul><ul><ul><li>Access information more quickly </li></ul></ul><ul><ul><li>Faster processing </li></ul></ul><ul><ul><li>Accelerated filing deadlines can be easier to accomplish </li></ul></ul>
    25. 25. Benefits - How linked to XBRL initiative? <ul><li>Section 404/internal controls (SOX) </li></ul><ul><ul><li>A reporting format such as XBRL could enable easier documentation of internal controls – less manual intervention and massaging </li></ul></ul><ul><ul><li>Can enable the integration of disparate systems to optimize the internal control process </li></ul></ul><ul><ul><li>Can be a critical tool for enabling compliance with 404 – monitoring can occur real time </li></ul></ul>
    26. 26. Benefits - How linked to XBRL initiative? <ul><li>Fair value accounting </li></ul><ul><ul><li>A lot of concern regarding the reliability (verifiability) of determining appropriate fair value – if assumption disclosures were tagged – management’s choices would be more transparent to users and easily compared with others </li></ul></ul><ul><li>Principles-based accounting standards </li></ul><ul><ul><li>If information is tagged – much easier to determine judgments made by management – analysts could easily adjust for their own analysis </li></ul></ul><ul><ul><li>Comparability is enhanced across companies – makes management’s financial reporting choices more transparent – search facilitating technology </li></ul></ul>
    27. 27. Benefits - How linked to XBRL initiative? <ul><li>International Convergence </li></ul><ul><ul><li>May be less important in an XBRL environment. Could adapt to country reporting regimes much more easily </li></ul></ul><ul><ul><li>Comparability is enhanced </li></ul></ul><ul><ul><li>Complimentary toward objective of a single set of high quality, understandable and enforceable global accounting standards </li></ul></ul>
    28. 28. Summary : Benefits of XBRL for Preparers <ul><li>Lower cost of producing information </li></ul><ul><ul><li>Better tools for faster decision making </li></ul></ul><ul><ul><li>More timely accurate data </li></ul></ul><ul><ul><li>XBRL provides an immediate ROI for benchmarking </li></ul></ul><ul><li>Have a critical responsibility to communicate operational results to stakeholders </li></ul><ul><ul><li>Expanded communication “reach” </li></ul></ul><ul><ul><li>Tell your own story to stakeholders ( precise & clear) </li></ul></ul><ul><li>Better control environment – extension of SOX 404 </li></ul><ul><ul><li>Utilized during risk assessment and planning phase </li></ul></ul><ul><ul><li>Facilitate the comparability and granularity of financial disclosure – comp analysis </li></ul></ul><ul><li>Accelerated adoption of reporting model changes </li></ul>
    29. 29. Questions?