Pre-Award (Deb Fisher): Review, Negotiation, Submission of Grant & Contract Documents to Secure Funding from Federal & Foundation Sponsors; Negotiation of federally-funded corporate contracts; Corporate Contracts (Kathryn Steinbugler): Review, Negotiation, Submission of Contract Documents, to Secure Funding from Corporate Sponsors; Commonwealth; City of Philadelphia; Export Control Advise ; Post-Award Financial Administration (Kim Michelle Garrision ): Management of Financial Reports, Project Invoicing (ex. Clinical Trials); Accounting; Post-Award Compliance Group; Support for Stewardship of Funds by Schools/Centers, including reports to Schools/Centers and Finance Management; Managing Federally Required Financial Audit;’ Post-Award Compliance (Bob McCann): Facilities and Administrative Costs, Employee Benefit Rates, Effort Reporting, and Financial Compliance Issues; Research Operations & Cash Management (Keith Dixon): Data Management and Reporting Regarding Financial Status of Projects; Management of ORS Systems; Account Set-Up for Projects; Management of Letters of Credit, Cash Receipts and Collections. PennERA (Todd Swavely): Updates and Operations of the PennERA System. Office of Research Services Corporate Contracts Update
Plan for Enhancing Service & Efficiency: Mission of Corporate Contracts
To Enable World Class Penn Research by:
Concluding Contracts for Research Efficiently, Effectively and Consistent with Penn policies;
Providing a High Level of Service to Faculty, BAs and other Stakeholders Consistent with the Right Resources;
Achieving a High Level of Faculty, BA and other Stakeholder Satisfaction with Our Services;
Collaborating Effectively with Our Colleagues Who Support Research at Penn;
Providing a Stimulating, Respectful Work Environment that Enables Professional Growth and Development Through Important, Challenging Work.
Corporate Contracts Update
OUR CURRENT STAFF AND ASSIGNMENTS CTA – Clinical Trial Agreement SRA – Sponsored Research Agreement MTA – Material Transfer Agreement OTHER – Data Use, Non-Disclosure, etc. XX XX XX Kerry Wilson, Associate Director XX XX Brian Sharma, Associate Director XX XX XX XX Adam Rifkind, Associate Director XX XX XX Coy Purcell, Associate Director XX XX XX Ed Pieters, Associate Director XX Sheila Atkins, Associate Director XX Laurance Guido, Senior Contract Admin. XX XX XX XX Beth Alioto, Senior Contract Admin. XX Matt Merz, MTA Administrator XX XX XX XX Benita Hall, Contract Administrator XX XX XX XX XX Michelle Buono, Administrative Assistant OTHER MTA SRA (OTHER SCHOOLS) SRA (SOM) CTA NAME AND TITLE
Written memorialization of an agreement by two or more parties to exchange property, services and/or money.
To acquire property or services for direct benefit or use of the Sponsor.
Varying amounts anticipated between Sponsor and recipient during performance of activity.
Grant vs. Contract Closely monitors Maintains cognizance Sponsor oversight: Sponsor exercises direction or control P erformer defines details and retains scientific freedom Control: Procures service Supports or assists Sponsor function: Sponsor Investigator Project conceived by: Contract Grant
Sponsor generates scope of work via Notices/Program Announcements.
You respond with how you will accomplish, budget and time frame.
Contract is usual award document for RFP/RFQ while a grant/cooperative agreement is usual award document for RFA.
RFP, RFQ, and RFA are often used interchangeably by the government and in the field, so the term should not be the sole determinant to whether we are dealing with a grant or contract.
RFQ uotation RFA pplication
More restrictive Usually flexible Flexible Rebudgeting Substantial oversight, varying degrees of involvement Substantial involvement and oversight Generally no involvement, little oversight of actual work Sponsor involvement and oversight Detailed specs, clauses, regulations, expected results Describes involvement, party relationships Short – may refer to general conditions Award instrument Request for proposal or quote Request for application (RFA) Application kit or guidelines Solicitation method Procure tangible goods and services Provides assistance with substantial involvement between parties Provides assistance with few restrictions Basic Purpose Contract Cooperative Agreement Grant
Detailed, frequent, may be based on deliverables Frequent reports Annual summary Technical May require prior review and/or approval May ask to be informed May ask to be informed Publication Specified in contract May be involved Generally liberal Patent rights Specified Specified Specified Performance period Varies Varies Grantee Equipment title Contract Cooperative Agreement Grant
Groups in ORS responsible for research award reviews and agreement negotiations *Negotiates contracts following awards from Commonwealth of Pennsylvania or City of Philadelphia Other governments except* Subcontracts when prime is corporate or when both government & industry funds involved, pre-award and corporate contracts collaborate Data use agreements, Material transfer agreements Subcontract with government or non-corporate sponsor as prime Foundations and other non-profits Corporate (for-profit) sponsors Clinical trials – corporate sponsors Federal Sponsors – grant, contract, cooperative agreement Corporate Contracts Group (negotiates for the following sponsor and agreement types) Pre-award Services Group (reviews all awards, negotiates for the following sponsor types)
For agreements in which Sponsor agrees to fund Sponsored Research, we use Proposal Development in PennERA for most purposes, though the Proposal Transmittal and Approval Form is sometimes used to revise, amend, or supplement an award:
For confidential disclosure agreements used to disclose clinical trial protocols to School of Medicine researchers to gauge their interest in conducting a study, please see Kelly Curran, Office of Corporate Alliances, (215) 573-6102, [email_address]