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  1. 1. FINANCE ACCOUNTING SPECIALIST Occupational Code: 1604 Salary Range: 24A Status: Classified FLSA: Exempt Established: 4/08 Revised: NATURE OF WORK: This is professional accounting work in the Department of Finance. An employee in this classification is responsible for analyzing and processing financial transactions and preparing financial statements and reports in accordance with general accounting principals, Governmental Accounting Standards Board (GASB) standards, and departmental and City policies and procedures utilizing the City’s integrated financial management system as well as Microsoft Office products (Word, Excel, Outlook, Access). Employees of this class assist higher-level staff members with more difficult accounting functions and issues. An employee in this classification reports to a higher level administrator as determined by the Director of Finance or designee. Work involves responsibility for carrying out a wide variety of duties related to the Finance department, and tasks may vary depending upon area of assignment or departmental needs. This class is distinguished from the class of Finance Accounting Assistant by the level of independent judgment, difficulty and complexity of assignments. Employees in this class will be assigned specific tasks of limited difficulty, and are expected to use independence of judgment and decision-making in completing those tasks within given parameters. ESSENTIAL FUNCTIONS: (The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment for the position. Examples of work performed are not to be used for allocation purposes.) Maintains and balances any and all accounts and financial records of the City. Analyzes and reconciles financial records and reports. Identifies and determines items to be disclosed in financial statements, financial reports and/or other documents. Reviews, analyzes, audits, and organizes source documents and prepares for data input; collects, creates and compiles financial transaction documents related to financial activities utilizing computerized accounting applications. Provides technical assistance to staff, city departments, city agencies, and management regarding proper accounting procedures; assists with drafting policies and developing procedures; assists with providing ongoing and continuous auditing of policies and procedures to ensure compliance as well as effectiveness of policies and procedures.
  2. 2. 1604 1604 FINANCE ACCOUNTING SPECIALIST (Cont.) Analyzes financial data and prepares various statistical and accounting tables, schedules, reports and computerized spreadsheets applications utilizing, but not limited to: Excel, ACCESS, and Oracle. Prepares schedules and reports for month/quarter/year end close as well as assist with preparation of the monthly/quarterly/yearly financial reports and schedules per the City’s Financial Integrity Ordinance. Assists with internal/external auditors as required. Trains employees, staff, city departments, city agencies, etc. on policies, procedures, systems, etc. Supervision may be exercised over lower level staff members. Perform related work as required. DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS: (The knowledge, abilities and skills identified in this class specification represent those needed to perform the duties of the class. Additional knowledge, abilities and skills may be applicable for individual positions in the employing departments.) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Thorough knowledge of bookkeeping practices and financial record keeping procedures. Some knowledge of theoretical and applied governmental accounting. Ability to identify and correct errors in reconciliations and reports, and the ability to gather and analyze data for special accounting reports and studies. Considerable knowledge of general software applications and technological tools typical to the current office environment. Considerable knowledge of customer service principles. Ability to communicate effectively, both orally and in writing. Ability to maintain complex records, and to prepare reports from such records. Considerable knowledge of the laws, regulations and practices governing the area of assignment. Ability to understand and follow verbal and written instructions. Ability to prepare financial reports utilizing computerized software. Knowledge of, but not limited to EXCEL, WORD, ACCESS, etc. Ability to establish and maintain effective working relationships with business owners, citizens and fellow employees under circumstances requiring the utmost sensitivity and discretion.
  3. 3. 1604 1604 FINANCE ACCOUNTING SPECIALIST (Cont.) DESIRABLE BASIC TRAINING AND EXPERIENCE: Associates in any field and thorough (4 – 7 years) experience in accounting or bookkeeping, analyzing accounts, collections, and/or maintaining financial records, preferably in the public sector. OR Equivalent combination of relevant training and experience beyond a high school diploma. TOOLS AND EQUIPMENT: Personal computer; typewriter; copier; telephone; calculator; passenger automobile; and other general office equipment. WORK ENVIRONMENT: (The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this job the employee works indoors in a temperature controlled office setting. The employee is occasionally exposed to wet and/or humid conditions due to traveling by vehicle. Occasionally, work is stressful when working under stringent time constraints. The noise level in the work environment is usually quiet.