THE DIRECTORATE OF FINANCE
TITLE: Assistant Director, Financial
GRADE: Band 8c
RESPONSIBLE TO: Deputy Director of Finance
REPORTS TO: Deputy Director of Finance
INTERNAL ORGANISATIONAL: Manages management accounting team
INTERNAL RELATIONSHIPS: Clinical and business centre managers, clinical directors
and Board members.
EXTERNAL RELATIONSHIPS: Auditors, SHA, PCTs, Department of Health and
Financial System supplier.
Summary of Duties
As a senior member of the Finance Directorate the Assistant Director, Financial
Management provides financial advice and information on the income and expenditure
position to the Director of Finance, Chief Executive, Board members, clinical directors and
business centre managers. Responsible for budget setting process, the production of
monthly management accounts, co-ordinating the production of all corporate financial
performance reporting within the Trust, including monitoring information for the SHA/DH,
supporting the development of Service Line Reporting, business decision making (eg
investment decision support), financial information systems, and contract support.
1 Income, Expenditure and Planning
1.1 Lead the production, agreement and monitoring of all clinical and non-clinical budgets
across Clinical and Corporate Business Centres within a well planned budget
framework and timetable. These will constitute long term plans (1+ years). Provide
financial advice to Business/Service Managers and the finance team.
1.2 Prepare the monthly financial position ensuring the Trust’s financial position is well
communicated in a prompt, timely fashion to all levels of the Trust’s Management and
operational teams. This includes:
o preparing the monthly income and expenditure position;
o preparing the income and expenditure aspects of the Finance report for
the Trust Board and Trust Executive Committee. Generally inputting to
and shaping the development of finance reporting to reflect the
Foundation Trust environment;
o forecasting the full year financial position and preparing financial action
plans as required; and
o reconciling the reported monthly financial position to all financial
information systems outputs.
1.3 Enable Business Centre trading accounts allowing a comprehensive view of
directorate performance including the income achieved for the organisation and the
expenditure incurred in its achievement.
1.4 Provide comprehensive commercial support to Business Centre Managers and
clinicians to enable them to grow and develop clinical services profitably.
1.5 Support Director of Finance and Deputy Director of Finance in development and
delivery of operational and strategic corporate financial strategies to enable local and
national objectives to be achieved.
1.6 Contribute to corporate decisions and strategic planning as part of the Trust’s senior
2 Financial Reporting
2.1 Co-ordinate the production of the monthly financial performance report for the Board of
Directors, Clinical Directors and Business Centre Managers.
2.2 Complete the monitoring required by DH/SHA, together with the financial report
analysing key performance issues.
2.3 Benchmark financial reporting against other organisations, both commercial and NHS,
to ensure best practice is maintained.
2.4 Maintain and develop the current spreadsheet models used to produce Income and
Expenditure, Balance Sheet, Cash flow and Performance Metrics.
2.5 Develop integrated performance reporting across Business Centres under the best
practice of foundation trust and Payment by Results regimes.
2.6 Communicate highly complex financial information in a style understood by non-
3 Annual Accounts
3.1 Ensuring all relevant Income & Expenditure transactions are properly recorded in the
financial ledger in accordance to current accounting standards. Provide high quality
working papers to support all appropriate entries.
4 Financial Systems
4.1 Oversee the Management of the General Ledger and associated master files.
4.2 Manage the system support to all users of the integrated financial information system
including purchasing and financial services.
4.3 Negotiate with the suppliers of the Financial systems.
4.4 Support to ancillary systems, e.g. Fixed Asset Register.
5 Staff Management & Development
5.1 Assist the Deputy Director of Finance in the promotion and delivery of financial training
throughout the Trust for Board members, clinicians, financial and non-financial
5.2 Support the Education and Training Directorate’s prospectus.
5.3 Plan, allocate and direct workload of the Management Accounts team in order to
achieve all deadlines, agreed work plan and service standards.
5.4 Line manage senior staff within the management accounting team, and develop the
junior members of the team. This will include recruitment of new staff, appraisals,
training and development etc. Ensure that the team have clarity of goals, are listened
to and are given the support they need.
5.5 Work closely with the Deputy Director of Finance to ensure full co-ordination and
integration of the Finance Function.
6 Other Duties
6.1 Attend Finance Committee and Audit Committee as required.
6.2 Provide professional advice to the Director of Finance through membership of the
Senior Staff Group.
6.3 Deputise for the Deputy Director of Finance as required.
6.4 Work closely with Deputy Director of Finance providing cross cover and support as
6.5 Attend the Board, the Management Board and other committees, fora and meetings as
6.6 Liaise with the Department of Health, Primary Care Trusts and Strategic Health
Authority as appropriate.
6.7 Work closely with Trust’s internal and external auditors.
6.8 Any other duties as may be required.
6.9 As a registered member of a CCAB body, the post holder is required to maintain
registration throughout the contract of employment.
General Responsibilities for all Staff in the Trust:
1. Diversity and Rights
We ask that staff promote people’s equality, diversity and rights, and treat others with
dignity and respect.
2. Communication and Confidentiality
We ask that you communicate clearly by actively listening and responding to what people
)a check Information from other people and check its accuracy
)b establish any help people require and act on this appropriately
)c to ensure confidentiality at all times. Employees of the Trust must not without prior
permission disclose any information regarding patients or staff obtained during the
course of employment except to authorised bodies or individuals acting in an official
capacity. The Data Protection Act may render an individual liable for prosecution in
the event of unauthorised disclosure of information.
3. Quality and Risk Management
We are to ensure own actions help to maintain quality and reduce risk, this involves:
accepting individual responsibility for meeting required standards and for following
quality / safety processes and procedures (as defined in the Trust’s Standards for
Practice and Care, national or local Codes of Practice and local service or departmental
standards) and be conversant and comply with current emergency resuscitation
techniques, infection control and fire regulations and procedures both in theory and
4. Monitoring and Maintaining Good Health and Safety
The Trust, as a public organisation is committed to acting with honesty, with integrity and
in an open way. We are working together to achieve the highest levels of compliance with
Risk Management standards and this is promoted through the NHS Executive’s Controls
Assurance programme and the Clinical Negligence Scheme for Trusts (CNST). All of us
are expected to become familiar with these standards as they relate to our work and
further details are available from your manager.
The safety of patients, staff and visitors is paramount. All staff are expected to recognise
safety as a fundamental element of their role. All staff are required to comply with Trust
policies, procedures, protocols and guidelines related to safety and well being.
One of the Controls Assurance Standards relates to Health and Safety. Under the Health
and Safety at Work Act 1974, all of us have a duty :
To take reasonable care of ourselves and others at work.
To co-operate in meeting the requirements of the law.
Further details are available from the Trust’s Health and Safety Advisor.
5. Development , Modernisation and Change
The Department of Health, the Trust, and Directorate/Departments have targets to
achieve in respect of service delivery and improving and progressing patient care. We ask
that you are aware of these targets and contribute and work to achieve them.
All staff are to be familiar with the Trusts policies and procedures, which are available in
each department and on the trust Intranet, (alternatively via www.ashfordstpeters.nhs.uk)
This job description is an outline of the role and responsibilities. From time to time due to
the needs of the service, we may ask you to undertake other duties that are consistent
with your role / band. Details and emphasis may change but this would be in consultation
with you and in line with the needs of your work area.
6. Appraisal and Personal Development
From 1st October 2004 all posts within the NHS at present will be evaluated against a
national framework for evaluation (Agenda for Change project). We are all subject to
personal development reviews and we ask that each member of staff maintain a record of
their own development. Each post will therefore have a Knowledge and Skills framework
that will help us assess and review the post holder’s development and competence.
Further information relating to this can be found at
DIRECTORATE OF FINANCE
JOB TITLE: ASSISTANT DIRECTOR, FINANCIAL MANAGEMENT
LOCATION: ST PETER’S HOSPITAL, CHERTSEY
REQUIREMENTS ESSENTIAL DESIRABLE
Attainments CCAB Qualification plus Minimum 5 Years Post Qualifying
Masters Degree or equivalent level of working
Evidence of CPD
Job Related Experience of achievement within an organisation at a NHS
Senior level experience
Experience of working in a Finance environment, with a
thorough understanding of current Financial Accounting
legislation – IFRS, Accounting Standards and the
Strategic Financial Management considered
Operational and strategic financial planning, budgeting and
Experience of co-ordinating/producing good quality year-end
accounts and working papers
Experience in producing a wide range of financial
information, reports and analyses
Experience of dealing with both internal and external
Ability to interpret new guidance and disseminate to staff at
Aptitudes High Level of accounting & Technical Skills
Commercial and business like approach.
Excellent communication and negotiation skills
Proven ability to work to work under pressure and
experience of achieving tight and demanding
Ability to work within and lead teams within a multi-
Advanced Microsoft Office/computer skills
Other Occupational Health Clearance Car Driver
Assistant Director, Financial Management - Final