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Assistant Director, Financial Management

Assistant Director, Financial Management






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    Assistant Director, Financial Management Assistant Director, Financial Management Document Transcript

    • THE DIRECTORATE OF FINANCE JOB DESCRIPTION TITLE: Assistant Director, Financial Management GRADE: Band 8c RESPONSIBLE TO: Deputy Director of Finance REPORTS TO: Deputy Director of Finance INTERNAL ORGANISATIONAL: Manages management accounting team INTERNAL RELATIONSHIPS: Clinical and business centre managers, clinical directors and Board members. EXTERNAL RELATIONSHIPS: Auditors, SHA, PCTs, Department of Health and Financial System supplier. Summary of Duties As a senior member of the Finance Directorate the Assistant Director, Financial Management provides financial advice and information on the income and expenditure position to the Director of Finance, Chief Executive, Board members, clinical directors and business centre managers. Responsible for budget setting process, the production of monthly management accounts, co-ordinating the production of all corporate financial performance reporting within the Trust, including monitoring information for the SHA/DH, supporting the development of Service Line Reporting, business decision making (eg investment decision support), financial information systems, and contract support. Duties 1 Income, Expenditure and Planning 1.1 Lead the production, agreement and monitoring of all clinical and non-clinical budgets across Clinical and Corporate Business Centres within a well planned budget framework and timetable. These will constitute long term plans (1+ years). Provide financial advice to Business/Service Managers and the finance team. 1.2 Prepare the monthly financial position ensuring the Trust’s financial position is well communicated in a prompt, timely fashion to all levels of the Trust’s Management and operational teams. This includes: o preparing the monthly income and expenditure position; o preparing the income and expenditure aspects of the Finance report for the Trust Board and Trust Executive Committee. Generally inputting to and shaping the development of finance reporting to reflect the Foundation Trust environment; o forecasting the full year financial position and preparing financial action
    • plans as required; and o reconciling the reported monthly financial position to all financial information systems outputs. 1.3 Enable Business Centre trading accounts allowing a comprehensive view of directorate performance including the income achieved for the organisation and the expenditure incurred in its achievement. 1.4 Provide comprehensive commercial support to Business Centre Managers and clinicians to enable them to grow and develop clinical services profitably. 1.5 Support Director of Finance and Deputy Director of Finance in development and delivery of operational and strategic corporate financial strategies to enable local and national objectives to be achieved. 1.6 Contribute to corporate decisions and strategic planning as part of the Trust’s senior management team. 2 Financial Reporting 2.1 Co-ordinate the production of the monthly financial performance report for the Board of Directors, Clinical Directors and Business Centre Managers. 2.2 Complete the monitoring required by DH/SHA, together with the financial report analysing key performance issues. 2.3 Benchmark financial reporting against other organisations, both commercial and NHS, to ensure best practice is maintained. 2.4 Maintain and develop the current spreadsheet models used to produce Income and Expenditure, Balance Sheet, Cash flow and Performance Metrics. 2.5 Develop integrated performance reporting across Business Centres under the best practice of foundation trust and Payment by Results regimes. 2.6 Communicate highly complex financial information in a style understood by non- finance managers. 3 Annual Accounts 3.1 Ensuring all relevant Income & Expenditure transactions are properly recorded in the financial ledger in accordance to current accounting standards. Provide high quality working papers to support all appropriate entries. 4 Financial Systems 4.1 Oversee the Management of the General Ledger and associated master files. 4.2 Manage the system support to all users of the integrated financial information system including purchasing and financial services. 4.3 Negotiate with the suppliers of the Financial systems. 4.4 Support to ancillary systems, e.g. Fixed Asset Register.
    • 5 Staff Management & Development 5.1 Assist the Deputy Director of Finance in the promotion and delivery of financial training throughout the Trust for Board members, clinicians, financial and non-financial managers. 5.2 Support the Education and Training Directorate’s prospectus. 5.3 Plan, allocate and direct workload of the Management Accounts team in order to achieve all deadlines, agreed work plan and service standards. 5.4 Line manage senior staff within the management accounting team, and develop the junior members of the team. This will include recruitment of new staff, appraisals, training and development etc. Ensure that the team have clarity of goals, are listened to and are given the support they need. 5.5 Work closely with the Deputy Director of Finance to ensure full co-ordination and integration of the Finance Function. 6 Other Duties 6.1 Attend Finance Committee and Audit Committee as required. 6.2 Provide professional advice to the Director of Finance through membership of the Senior Staff Group. 6.3 Deputise for the Deputy Director of Finance as required. 6.4 Work closely with Deputy Director of Finance providing cross cover and support as appropriate. 6.5 Attend the Board, the Management Board and other committees, fora and meetings as required. 6.6 Liaise with the Department of Health, Primary Care Trusts and Strategic Health Authority as appropriate. 6.7 Work closely with Trust’s internal and external auditors. 6.8 Any other duties as may be required. 6.9 As a registered member of a CCAB body, the post holder is required to maintain registration throughout the contract of employment. General Responsibilities for all Staff in the Trust: 1. Diversity and Rights We ask that staff promote people’s equality, diversity and rights, and treat others with dignity and respect. 2. Communication and Confidentiality We ask that you communicate clearly by actively listening and responding to what people are saying. )a check Information from other people and check its accuracy )b establish any help people require and act on this appropriately )c to ensure confidentiality at all times. Employees of the Trust must not without prior permission disclose any information regarding patients or staff obtained during the
    • course of employment except to authorised bodies or individuals acting in an official capacity. The Data Protection Act may render an individual liable for prosecution in the event of unauthorised disclosure of information. 3. Quality and Risk Management We are to ensure own actions help to maintain quality and reduce risk, this involves: accepting individual responsibility for meeting required standards and for following quality / safety processes and procedures (as defined in the Trust’s Standards for Practice and Care, national or local Codes of Practice and local service or departmental standards) and be conversant and comply with current emergency resuscitation techniques, infection control and fire regulations and procedures both in theory and practice. 4. Monitoring and Maintaining Good Health and Safety The Trust, as a public organisation is committed to acting with honesty, with integrity and in an open way. We are working together to achieve the highest levels of compliance with Risk Management standards and this is promoted through the NHS Executive’s Controls Assurance programme and the Clinical Negligence Scheme for Trusts (CNST). All of us are expected to become familiar with these standards as they relate to our work and further details are available from your manager. The safety of patients, staff and visitors is paramount. All staff are expected to recognise safety as a fundamental element of their role. All staff are required to comply with Trust policies, procedures, protocols and guidelines related to safety and well being. One of the Controls Assurance Standards relates to Health and Safety. Under the Health and Safety at Work Act 1974, all of us have a duty : To take reasonable care of ourselves and others at work. To co-operate in meeting the requirements of the law. Further details are available from the Trust’s Health and Safety Advisor. 5. Development , Modernisation and Change The Department of Health, the Trust, and Directorate/Departments have targets to achieve in respect of service delivery and improving and progressing patient care. We ask that you are aware of these targets and contribute and work to achieve them. All staff are to be familiar with the Trusts policies and procedures, which are available in each department and on the trust Intranet, (alternatively via www.ashfordstpeters.nhs.uk) This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to undertake other duties that are consistent with your role / band. Details and emphasis may change but this would be in consultation with you and in line with the needs of your work area. 6. Appraisal and Personal Development From 1st October 2004 all posts within the NHS at present will be evaluated against a national framework for evaluation (Agenda for Change project). We are all subject to personal development reviews and we ask that each member of staff maintain a record of their own development. Each post will therefore have a Knowledge and Skills framework that will help us assess and review the post holder’s development and competence. Further information relating to this can be found at www.doh.gov.uk/thenhsksf/knowledgeandskills
    • DIRECTORATE OF FINANCE PERSON SPECIFICATION JOB TITLE: ASSISTANT DIRECTOR, FINANCIAL MANAGEMENT DEPARTMENT: FINANCE LOCATION: ST PETER’S HOSPITAL, CHERTSEY REQUIREMENTS ESSENTIAL DESIRABLE Attainments CCAB Qualification plus Minimum 5 Years Post Qualifying Experience Masters Degree or equivalent level of working Evidence of CPD Job Related Experience of achievement within an organisation at a NHS Senior level experience Experience desirable. Experience of working in a Finance environment, with a However thorough understanding of current Financial Accounting commercial legislation – IFRS, Accounting Standards and the experience is Companies Act. also Strategic Financial Management considered very Operational and strategic financial planning, budgeting and valuable. service costing Experience of co-ordinating/producing good quality year-end accounts and working papers Experience in producing a wide range of financial information, reports and analyses Experience of dealing with both internal and external auditors Corporate reporting Staff management Ability to interpret new guidance and disseminate to staff at all levels. Aptitudes High Level of accounting & Technical Skills Commercial and business like approach. Excellent communication and negotiation skills
    • Proven ability to work to work under pressure and experience of achieving tight and demanding timescales/deadlines Ability to work within and lead teams within a multi- disciplinary setting Advanced Microsoft Office/computer skills Personal Flexible Characteristics Positive Professional Other Occupational Health Clearance Car Driver Requirements Assistant Director, Financial Management - Final