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  • 1. ACCOUNTANT/PERSONNEL SPECIALIST – SPRINGFIELD PARKING AUTHORITY Under general supervision, the Accountant/Personnel Specialist is responsible for reconciliation of account receivables, weekly payroll, cash flow and year-to-date budget reports; reconciliation and processing of accounts payable and year-end reports necessary to support annual audits. The Accountant/Personnel Specialist assists the Comptroller in preparation of financial reports and analysis of financial and budgetary functions of the Springfield Parking Authority. The Accountant/Personnel Specialist also assures all personnel forms are processed properly, including tax and insurance forms. The Accountant/Personnel Specialist is responsible for compliance with all federal, state and local payroll tax regulations. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Maintain proper records in the classification of accounts established by the Comptroller. Assist the Comptroller with development and installation of updated account categories as needed. 2. Complies with federal, state, and local legal requirements and files necessary reports in an accurate and timely manner. 3. Follows internal control policies, guidelines and procedures for activities such as budget administration, cash management and accounting. Informs Comptroller of weaknesses and areas of noncompliance. Adjusts journal entries as instructed. 4. Maintains current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards. 5. Receives and deposits parking funds. Reconciles bank statements, deposits and office petty cash. Orders banking supplies. 6. Oversees accounts payable. Reviews and reconciles contractors’ receipts and invoices for payment as needed. Verifies receipt of current vendor tax data as required. 7. Oversees accounts receivable. Issues rental invoices to SPA tenants and performs follow- up on unpaid invoices. 8. Monitors financial activities of contractors to ensure that all legal, regulatory and contractual requirements are met. Reconciles daily and other bank deposits with records provided by contractor. Verifies monthly parking billing and assures automatic credit card payments are being processed. 9. Reviews daily, weekly and monthly reports from the parking management contractor. Informs the Comptroller of additional reporting requirements as becomes necessary. 10. Provides assistance to other organizations regarding accounting and budgeting policies and procedures. 11. Assists with the timely completion of annual audits to ensure compliance with state and federal requirements and statutes. 12. Assists with preparation of all budgets and monthly Board reports by collecting and reporting key financial data. Assists with preparation of monthly, quarterly and annual financial reports as required. 13. Advises the Comptroller of actions and potential financial risks in the decision making process. 14. Makes timely bond payments. Manages bond accounting in accordance with bond resolutions and requirements. 15. Assists with preparation of any fixed asset inventory. Coordinates disposal of obsolete fixed assets with Comptroller. 16. Assists with preparation of grant applications for federal and state grants. Aids in management of special projects related to asset repairs and RFP's.
  • 2. 17. Tracks insurance policies and verifies current, continuous coverage. Provide copies to bondholders as needed. 18. Monitors Authority bank accounts to assure proper level of available funds in all accounts. 19. Screens telephone calls, schedules interviews, assists job candidates with necessary forms, scans resumes, plans new employee orientation meetings, and maintains employee information database, including tax forms and insurance records. 20. Possesses familiarity with principles and practices of general human resource management. 21. Processes payroll as needed for all SPA staff. 22. Serves as a member of a procurement team. Participates in procurement planning meetings, develops or assists in the development of various proposals. 23. Attends meetings with staff and contractors. 24. Interacts with the public, including cash and credit transactions, phone calls, email messages and other dealings as needed. 25. Maintains confidentiality, exercises good judgment and independent decision-making, and operates with integrity, honesty and a positive attitude. 26. Other duties as assigned. DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS: 1. Ability to institute, understand and apply standard accounting principles and procedures. 2. Ability to understand and use accrual and cost accounting systems. 3. Ability to prepare budgets and financial reports. 4. Ability to analyze and apply governmental regulations, directives and requirements in relation to the organization’s financial system. 5. Organizational ability and interpersonal skills. 6. Excellent written and verbal communication skills. 7. Ability to interpret data, conduct analysis and prepare reports in clear and concise manner. 8. Proficient knowledge of PC based software programs. 9. Ability to establish and maintain effective working relationships with staff, the Board of Directors, auditing firms, contractors and the general public. EDUCATION AND/OR EXPERIENCE: Required: Candidates for this position must possess a Bachelor’s Degree in Accounting, Finance or Business and four years professional accounting/bookkeeping experience; OR An associate’s degree or high school diploma and additional schooling in bookkeeping supplemented by eight (8) or more years progressively responsible managerial, administrative and analytical experience that provides expertise in accounting, budget, cash and debt management, and governmental finance practices; or an equivalent combination of education, training, and experience. Candidates must also have strong customer service orientation, the ability to work independently, and strong written and verbal communication skills. Strong Excel and QuickBooks skills required, along with proficiency with Microsoft Windows environment, word processing, database management, electronic calendars, and email, such as Microsoft Office suite. Preferred: Master in Business Administration; licensed as a Certified Public Accountant (CPA) by the MA Board of Public Accountancy.
  • 3. (NOTE: The Springfield Parking Authority will consider applicants with lesser experience who have attained equivalent professional training and nationally recognized certifications in disciplines which are relevant to the position. The successful applicant must have a combination of education, experience and training which provides the required knowledge, skills and abilities to perform the essential functions of the position.) CERTIFICATES, LICENSES, REGISTRATIONS: 1. CORI criminal background clearance and clearance of other background investigations as requested by the Board of Directors. RESIDENCY REQUIREMENT The Springfield Parking Authority requires its Accountant/Personnel Specialist to reside within the City of Springfield. The successful applicant will be a current resident of the City of Springfield, or will be expected to assume such residency within six (6) months after commencement of work in the position.
  • 4. SPRINGFIELD PARKING AUTHORITY Application for Employment POSITION APPLYING FOR: The Springfield Parking Authority is an equal opportunity employer. We do not discriminate against any applicant because of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, or any other class protected by federal, state or local law. Decisions regarding employment will be based solely on job-related criteria. 1. Personal Data: Applicant’s Name (First, Middle, Last) Phone Number Date _____________________________________ _______________________ ______ Present and Previous Residence Addresses (cover past 5 years) From To ______________________________________________ ________ ______ Number & Street City State Zip ______________________________________________ ________ ______ Number & Street City State Zip ______________________________________________ ________ ______ Number & Street City State Zip Do you currently have a valid Massachusetts Drivers License? [ ] Yes [ ] No Class: ___________ 2. Educational Background: School Name City State Did you Diploma Circle Last Major GPA Graduate or Yr. Course of Degree Successfully Study Type Completed High School or Preparatory Y N 1 2 3 4 College Y N 1 2 3 4 College Y N 1 2 3 4 Additional Education -1-
  • 5. List Extracurricular Activities or Honors in High School / College / Graduate School List additional skills, technical or professional knowledge, certificates, publications or professional achievements that would be valuable to the Springfield Parking Authority. 3. Employment History: List all employment for at least the last ten years, including part-time employment, whether or not it seems relevant to the position for which you are applying. You may include any verified work performed on a volunteer basis. In the space provided below, give your employment history for the past ten (10) years, beginning with your PRESENT or most recent employer and list all positions held, including military, part-time, summer, and volunteer work. You must provide an explanation for any period of unemployment. IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH ADDITIONAL SHEETS USING THE SAME FORMAT. A personal resume CANNOT be substituted for this application; however, you may attach a resume as a supplement. You must complete ALL parts of the employment application in order for your application to be considered complete Present or Most Recent Employer Name of Employer Phone Number Employer’s Address (Number & Street, City, State, Zip) Title of Position Name of Supervisor Employed From: To: Salary: Description of Duties Reason for Leaving -2-
  • 6. Next Employer Name of Employer Phone Number Employer’s Address (Number & Street, City, State, Zip) Title of Position Name of Supervisor Employed From: To: Salary: Description of Duties Reason for Leaving Next Employer Name of Employer Phone Number Employer’s Address (Number & Street, City, State, Zip) Title of Position Name of Supervisor Employed From: To: Salary: Description of Duties Reason for Leaving USE COPIES OF THIS PAGE IF NEEDED FOR ADDITIONAL EMPLOYMENT HISTORY -3-
  • 7. 4. Additional Details: Please explain any lapses in employment or provide additional information that would be helpful to us and relevant to this application. 5. Military Service (if applicable): Provide dates of service, branch of service, highest grade and military job specialty or specialties, and nature of discharge. ____________________________________________________________________________________ ____________________________________________________________________________________ 6. References Professional References - Please list 3 professional references who can verify your work history and performance. References should not be relatives and at least two must have directly supervised you at some time in your work history. Please print: Company Supervisor Telephone Company Name, Address, City & State Name & Title & Supervisor Extension -4-
  • 8. Personal References - Please list 2 personal references (must not be a relative). Please print. Telephone Number of How do you know this Name & Address & Area years individual? Code acquainted 7. Security: Read this carefully before answering the following questions: You may answer ''No" if your criminal record consists only of one or more of the following: (a) a sealed record on file with the Commissioner of Probation, (b) a case of delinquency or a child in need of services which did not result in a complaint transferred to Superior Court for criminal prosecution, (c) your crimes were misdemeanors and they occurred five or more years ago, or (d) your misdemeanors were limited to a first offense for drunkenness, simple assault, speeding, minor traffic offenses, disturbance of the peace, or affray. Note: A conviction record will not necessarily be a bar to employment. Have you been convicted of a felony or misdemeanor? [ ] Yes [ ] No If yes, give details including date, location (city), nature of offense and disposition: Signature: _____________________________________________ Date: ________________________ 8. Medical: I understand that the Springfield Parking Authority reserves the right to require a post offer pre- employment physical examination if an offer of employment is made. I also understand and agree that I will be required to undergo and successfully pass a screening for alcohol and/or drugs during the hiring process and, if employed, as required by the SPA. If I am offered a position of employment by the SPA I understand that I must be able to perform the essential functions of the job with or without reasonable accommodation. Signature: _____________________________________________ Date: ________________________ -5-
  • 9. 9. Authorization to Collect Information: The following section of the application must be completed and signed or we will not be able to accept this application. I understand that the receipt of this application does not mean or imply that I will be offered employment by the Springfield Parking Authority. I understand that any employment offered by the Springfield Parking Authority (“SPA”) will be subject to verification of all representations contained in this application. Any employment is also contingent upon my submitting the legally required proof of my identity and authorization to work in the United States, and providing my authorization for the Authority, or a third party entity specifically engaged by the Authority for that purpose, to conduct background checks, including employment, education, professional credentials, and criminal and credit histories, as well as a pre-employment substance testing. I understand that SPA reserves the right to conduct periodic checks (licenses, criminal convictions as permitted by law, etc.) as appropriate for this or subsequent positions. I authorize the Springfield Parking Authority to contact any of my schools, former employer(s), and professional and personal references. I authorize any former employer(s) to furnish employment information, and I authorize any former school(s) to furnish academic information to the SPA. I authorize the professional and personal references to furnish reference information to SPA. I release said employer(s) and school(s) and reference(s) and the SPA from all claims or liabilities whatever that may arise out of providing or obtaining such information. I hereby authorize the SPA to use a photocopy of this application as authorization for release of the information referenced above. I grant permission to the SPA to contact my present employer.  YES  NO I also understand that employment with the Springfield Parking Authority is “at will”, for no fixed period of time and may be terminated by me or the SPA at any time for any reason not specifically prohibited by law, with or without cause, with or without notice, and with or without reason. No oral representation to the contrary has been made to me, and I further understand that no employee or representative of the SPA is authorized to make any such representation now or in the future. I further understand that the SPA may change the terms and conditions or employment with the SPA at any time for any reason. Neither this application, nor the Employee Handbook, nor any other documents given to employees is intended to create, nor should such documents be construed as creating, an express or implied contract of employment. I hereby certify that the information contained in the application for employment is true and accurate, that there are no willful misrepresentations, omissions, or falsifications in the foregoing statements and answers to questions and that the information I have provided in this application for employment, including application inserts and resume, is subject to verification by the Springfield Parking Authority. I am aware that should an investigation disclose any misrepresentation, omission or falsification, my application may be rejected, or if already employed, my employment may be terminated. READ THIS APPLICATION AND YOUR RESPONSES FULLY AND CAREFULLY BEFORE SIGNING! Signature of Applicant:______________________________________ Date:_________________ Social Security Number:_____________________________________ -6-
  • 10. AN EQUAL OPPORTUNITY EMPLOYER We are an equal opportunity employer and do not discriminate against any applicant because of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, or any other class protected by federal, state, or local law. It is unlawful to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. -7-