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MN Historical & Cultural Grants Workshop
 

MN Historical & Cultural Grants Workshop

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PowerPoint presentation given at the workshops for the Minnesota Historical and Cultural Grants program in October and November 2009.

PowerPoint presentation given at the workshops for the Minnesota Historical and Cultural Grants program in October and November 2009.

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    MN Historical & Cultural Grants Workshop MN Historical & Cultural Grants Workshop Presentation Transcript

    • Minnesota Historical and CulturalGrants
    • Arts and Cultural Heritage Fund
      Constitutional Amendment : Clean Water, Land, and Legacy Act
      Passed by Legislature in 2008 Session to include on statewide ballot
      Passed with 56% margin of all those voting in the statewide General Election in November 2008
      “May be spent only for arts, arts education, arts access; and to preserve Minnesota’s history and cultural heritage.”
      “The dedicated money under this section must supplement traditional sources of funding for these purposes and may not be used as a substitute.”
    • Arts and Cultural Heritage Fund
      Themes
      High expectations
      Legacy
      Gift to future generations
      “Projects of enduring value”
      Transparency
      Accountability
      Evaluation
      Measurable outcomes
      “No precedents”
    • Arts and Cultural Heritage Fund
      Funding
      Increases sales tax by 3/8 ¢
      Expected to raise about $240 million per year
      Dedicated in Constitution as follows:
      Outdoor Heritage Fund 33%
      Clean Water Fund 33%
      Parks and Trails Fund 14.25%
      *Arts and Cultural Heritage Fund 19.75%   
    • Arts and Cultural Heritage Fund
      Appropriations from Arts and Cultural Heritage Fund for 2010-11 biennium
      Arts: $43 million
      *History: $22 million
      Public Broadcasting: $11.6 million
      Libraries: $8.5 million
      Indian Language Preservation: $1.9 million
      Arts Education: $1 million
      Humanities/Zoos/Children’s & Science museums: $4.8 m.
    • Arts and Cultural Heritage Fund
      History Appropriations1
      *Statewide Historicaland Cultural Grants $6,750,000
      $2¼ m. this fiscal year; $4½ m. next fiscal year
      MHS Programs $7,750,000
      MHS Exhibit $2,500,000
      History Partnerships $4,000,000
      MN Digital Library $500,000
      Archaeological and Historic Site Survey $500,000
      1biennial amounts, 2009-2011
    • Minnesota Historical & Cultural Grants
      Statewide Historical and Cultural Grants
      “For history programs and projects operated or conducted by or through local, county, regional or other historical or cultural organizations; or for activities to preserve significant historic and cultural resources.”
      Competitive grant process
      “The MHS shall administer these funds using established grants mechanisms and with assistance from the advisory committee created herein.”
      Guided by Historic Resources Advisory Committee (HRAC)
    • Minnesota Historical & Cultural Grants
      Historic Resources Advisory Committee (HRAC)
      “Balanced statewide membership”
      “Members representing the interests of historic preservation, local history, archaeology, archival programs and other cultural programs related to the history of Minnesota.”
      Primary duties relate to grants
      HRAC to assist with policy development
      First meeting was September 15
      Plan to review grants in November/December 2009 and meet again in January 2010
    • Minnesota Historical & Cultural Grants
      Grant Categories
      History Projects
      Collections Care and Management
      Three-Dimensional Objects
      Archives and History-Related Library Materials
      Reprographic Projects (photographs, microfilming, etc.)
      Digital Conversion and Access
      Interpretive Programs
      Museum and Archives Environments
      Oral History
      Publications and Research
    • Minnesota Historical & Cultural Grants
      Grant Categories
      Historic Preservation Projects
      Historic Properties
      Acquisition
      Pre-development
      Restoration/Preservation
      Building Systems and Accessibility
      Survey and Inventory
      Evaluation
      National Register Nominations
      Heritage Tourism and Public Education
      Preservation Planning
    • Minnesota Historical & Cultural Grants
      Eligibility
      Applicant Eligibility
      Eligible recipients include:
      501(c)(3) nonprofit organizations
      governmental units
      tribes
      educational organizations
      Project Eligibility
      History “programs and projects”
      Activities to preserve significant historic and cultural resources
    • Minnesota Historical & Cultural Grants
      Funding Level Categories
      Small Grants (“Fast Track”)
      Up to $7,000
      Simplified application and preparation
      Rapid review and approval
      No match requirement
      Rolling (monthly) deadline
      Deadline will be the final Friday of every month
      First rolling deadline October 30, 2009
      Evaluation and measurable outcomes
      Includes “structured” options
    • Minnesota Historical & Cultural Grants
      Funding Level Categories
      Fast Track “Structured” Grants
      Pre-packaged options, such as:
      Purchase microfilm
      Develop a disaster plan
      “Bookshelves”
      Also up to $7,000, but many will be much less
      Even more simplified application and preparation
      Rapid review and approval
      No match requirement
      Rolling (monthly) deadline
      Evaluation and measurable outcomes
    • Minnesota Historical & Cultural Grants
      Funding Level Categories
      Mid-Size Grants
      Greater than $7,00 but less than $50,000
      Review comparable to State Grants-in-Aid program
      Staff review and HRAC review
      Match encouraged but not required
      Deadlines fall and spring
      First deadline November 23, 2009; second April 12, 2010
      Evaluation and measurable outcomes
    • Minnesota Historical & Cultural Grants
      Funding Level Categories
      Large Grants
      $50,000 and up
      Increased review and ongoing monitoring
      Increased fiscal oversight and reporting (16B.98)
      Staff, peer, and HRAC review
      Match encouraged but not required
      Deadlines fall and spring
      First deadline November 23, 2009; second April 12, 2010
      Evaluation and measurable outcomes
    • Minnesota Historical & Cultural Grants
      Evaluation Criteria
      Is project an eligible activity?
      Does project supplement traditional sources of funding?
      Does project meet appropriate professional standards?
      Does application present a clear statement of need?
      Does project meet conditions of MS 16B.98?
      Is project budget realistic?
      Can project be completed by June 30, 2011?
      Are measurable outcomes shown?
      Is there clear public benefit and access?
      Is the project sustainable?
    • Evaluation Criteria
      Additional considerations:
      Capacity to complete the project
      Significance of the resource(s)
      Partnerships
      Match
      Statewide distribution of projects
      Minnesota Historical & Cultural Grants
    • Minnesota Historical & Cultural Grants
      Month-by-Month Timeline
      October 2009
      Statewide workshops and webinars
      First Fast Track grant applications due October 30
      November 2009
      Mid-Size and Large grant applications due November 23
      December 2009
      MHS Executive Council meets December 16 to approve Small Grants
      Mid-Size and Large grant applications reviewed by staff & HRAC
      January 2010
      HRAC convenes January 11, 2010
      Report to Legislature by January 15
      MHS Executive Council meets January 21
      February 2010
      Grant notifications and administrative actions
    • Minnesota Historical & Cultural Grants
      Month-by-Month Timeline
      February 2010
      Legislature convenes February 4
      March
      Pre-applications due March 8 for second round of grants
      First round projects begin
      April
      Mid-Size and Large Grant final applications due April 12
      May
      HRAC convenes May 24 to review applications/make recommendations
      June
      MHS Executive Council meets June 17 to approve grants
      July
      Second round projects begin
    • Keys to Writing a Successful Grant
      Submit a pre-app, even if not required
      Follow directions
      Fill out the application completely
      Answer the questions as if the reader has never seen your organization before—it’s possible they haven’t
      Double-check your math, spelling, etc.
      Submit on time
      Include all requested materials …
      Minnesota Historical & Cultural Grants
    • What to Include with Your Application
      All pages of the application filled out completely
      Scope of Work Form for historic properties
      Applicable photographs
      Your federal letter of determination from the IRS
      Minnesota Historical & Cultural Grants
    • Minnesota Historical & Cultural Grants
      How to Submit
      On time or early
      Online
      www.mnhs.org/legacy/grants/
      Keep in mind the time stamp!
      Mail is acceptable
      Must be received in the office on day of deadline
      Postmarks are not accepted
      Fax and email are not accepted
    • Minnesota Historical & Cultural Grants
      Review of Deadlines
      Fast Track Grants
      Rolling monthly deadline the final Friday of each month
      First deadline: Friday, October 30, 2009
      Holiday deadlines: Monday following Thanksgiving (11/30) and Monday following Christmas Day (12/28)
      Mid-Size and Large Grants
      No pre-applications for Fall 2009 round
      First applications due November 23, 2009
      Spring round pre-applications due March 8, 2010
      Completed applications due April 12, 2010
    • Minnesota Historical & Cultural Grants
      Distribution of Funds
      Fast Track Grants
      100% at the beginning of the grant
      Mid-Size Grants
      90% at the beginning of the grant
      10% retainage until after the grant is closed
      Large Grants
      Each grant agreement will be negotiated based on its parameters and what makes sense for triggers or milestones to release more money
      20% retainage until after the grant is closed
    • Minnesota Historical & Cultural Grants
      Other possible Legacy funding opportunities:
      State Arts Board
      Humanities Center
      The 12 regional public library systems
    • Contact Information: Staff
      David Grabitske, museum administration
      Bob Herskovitz, museum/archives conservation
      Melinda Hutchinson, museum objects
      Kathryn (Kathie) Otto, archives and libraries
      Mandy Skypala, historic preservation
      Susan Roth, National Register historian
      Natascha Wiener, historical architect
      David Mather, archaeology
      Marian Rengel (Minnesota Digital Library), digitization projects
    • Contact Information: Web
      MN Historical and Cultural Grants on the Web at:
      www.mnhs.org/legacy/grants
      Facebook: www.facebook.com/ - search for Minnesota Historical and Cultural Grants
      LinkedIn: www.linkedin.com/ - search for Minnesota Historical and Cultural Grants
      Minnesota Digital Library:
      www.mndigital.org/
    • Questions?
      Minnesota Historical & Cultural Grants