MN Historical & Cultural Grants Workshop
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MN Historical & Cultural Grants Workshop

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PowerPoint presentation given at the workshops for the Minnesota Historical and Cultural Grants program in October and November 2009.

PowerPoint presentation given at the workshops for the Minnesota Historical and Cultural Grants program in October and November 2009.

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MN Historical & Cultural Grants Workshop Presentation Transcript

  • 1. Minnesota Historical and CulturalGrants
  • 2. Arts and Cultural Heritage Fund
    Constitutional Amendment : Clean Water, Land, and Legacy Act
    Passed by Legislature in 2008 Session to include on statewide ballot
    Passed with 56% margin of all those voting in the statewide General Election in November 2008
    “May be spent only for arts, arts education, arts access; and to preserve Minnesota’s history and cultural heritage.”
    “The dedicated money under this section must supplement traditional sources of funding for these purposes and may not be used as a substitute.”
  • 3. Arts and Cultural Heritage Fund
    Themes
    High expectations
    Legacy
    Gift to future generations
    “Projects of enduring value”
    Transparency
    Accountability
    Evaluation
    Measurable outcomes
    “No precedents”
  • 4. Arts and Cultural Heritage Fund
    Funding
    Increases sales tax by 3/8 ¢
    Expected to raise about $240 million per year
    Dedicated in Constitution as follows:
    Outdoor Heritage Fund 33%
    Clean Water Fund 33%
    Parks and Trails Fund 14.25%
    *Arts and Cultural Heritage Fund 19.75%   
  • 5. Arts and Cultural Heritage Fund
    Appropriations from Arts and Cultural Heritage Fund for 2010-11 biennium
    Arts: $43 million
    *History: $22 million
    Public Broadcasting: $11.6 million
    Libraries: $8.5 million
    Indian Language Preservation: $1.9 million
    Arts Education: $1 million
    Humanities/Zoos/Children’s & Science museums: $4.8 m.
  • 6. Arts and Cultural Heritage Fund
    History Appropriations1
    *Statewide Historicaland Cultural Grants $6,750,000
    $2¼ m. this fiscal year; $4½ m. next fiscal year
    MHS Programs $7,750,000
    MHS Exhibit $2,500,000
    History Partnerships $4,000,000
    MN Digital Library $500,000
    Archaeological and Historic Site Survey $500,000
    1biennial amounts, 2009-2011
  • 7. Minnesota Historical & Cultural Grants
    Statewide Historical and Cultural Grants
    “For history programs and projects operated or conducted by or through local, county, regional or other historical or cultural organizations; or for activities to preserve significant historic and cultural resources.”
    Competitive grant process
    “The MHS shall administer these funds using established grants mechanisms and with assistance from the advisory committee created herein.”
    Guided by Historic Resources Advisory Committee (HRAC)
  • 8. Minnesota Historical & Cultural Grants
    Historic Resources Advisory Committee (HRAC)
    “Balanced statewide membership”
    “Members representing the interests of historic preservation, local history, archaeology, archival programs and other cultural programs related to the history of Minnesota.”
    Primary duties relate to grants
    HRAC to assist with policy development
    First meeting was September 15
    Plan to review grants in November/December 2009 and meet again in January 2010
  • 9. Minnesota Historical & Cultural Grants
    Grant Categories
    History Projects
    Collections Care and Management
    Three-Dimensional Objects
    Archives and History-Related Library Materials
    Reprographic Projects (photographs, microfilming, etc.)
    Digital Conversion and Access
    Interpretive Programs
    Museum and Archives Environments
    Oral History
    Publications and Research
  • 10. Minnesota Historical & Cultural Grants
    Grant Categories
    Historic Preservation Projects
    Historic Properties
    Acquisition
    Pre-development
    Restoration/Preservation
    Building Systems and Accessibility
    Survey and Inventory
    Evaluation
    National Register Nominations
    Heritage Tourism and Public Education
    Preservation Planning
  • 11. Minnesota Historical & Cultural Grants
    Eligibility
    Applicant Eligibility
    Eligible recipients include:
    501(c)(3) nonprofit organizations
    governmental units
    tribes
    educational organizations
    Project Eligibility
    History “programs and projects”
    Activities to preserve significant historic and cultural resources
  • 12. Minnesota Historical & Cultural Grants
    Funding Level Categories
    Small Grants (“Fast Track”)
    Up to $7,000
    Simplified application and preparation
    Rapid review and approval
    No match requirement
    Rolling (monthly) deadline
    Deadline will be the final Friday of every month
    First rolling deadline October 30, 2009
    Evaluation and measurable outcomes
    Includes “structured” options
  • 13. Minnesota Historical & Cultural Grants
    Funding Level Categories
    Fast Track “Structured” Grants
    Pre-packaged options, such as:
    Purchase microfilm
    Develop a disaster plan
    “Bookshelves”
    Also up to $7,000, but many will be much less
    Even more simplified application and preparation
    Rapid review and approval
    No match requirement
    Rolling (monthly) deadline
    Evaluation and measurable outcomes
  • 14. Minnesota Historical & Cultural Grants
    Funding Level Categories
    Mid-Size Grants
    Greater than $7,00 but less than $50,000
    Review comparable to State Grants-in-Aid program
    Staff review and HRAC review
    Match encouraged but not required
    Deadlines fall and spring
    First deadline November 23, 2009; second April 12, 2010
    Evaluation and measurable outcomes
  • 15. Minnesota Historical & Cultural Grants
    Funding Level Categories
    Large Grants
    $50,000 and up
    Increased review and ongoing monitoring
    Increased fiscal oversight and reporting (16B.98)
    Staff, peer, and HRAC review
    Match encouraged but not required
    Deadlines fall and spring
    First deadline November 23, 2009; second April 12, 2010
    Evaluation and measurable outcomes
  • 16. Minnesota Historical & Cultural Grants
    Evaluation Criteria
    Is project an eligible activity?
    Does project supplement traditional sources of funding?
    Does project meet appropriate professional standards?
    Does application present a clear statement of need?
    Does project meet conditions of MS 16B.98?
    Is project budget realistic?
    Can project be completed by June 30, 2011?
    Are measurable outcomes shown?
    Is there clear public benefit and access?
    Is the project sustainable?
  • 17. Evaluation Criteria
    Additional considerations:
    Capacity to complete the project
    Significance of the resource(s)
    Partnerships
    Match
    Statewide distribution of projects
    Minnesota Historical & Cultural Grants
  • 18. Minnesota Historical & Cultural Grants
    Month-by-Month Timeline
    October 2009
    Statewide workshops and webinars
    First Fast Track grant applications due October 30
    November 2009
    Mid-Size and Large grant applications due November 23
    December 2009
    MHS Executive Council meets December 16 to approve Small Grants
    Mid-Size and Large grant applications reviewed by staff & HRAC
    January 2010
    HRAC convenes January 11, 2010
    Report to Legislature by January 15
    MHS Executive Council meets January 21
    February 2010
    Grant notifications and administrative actions
  • 19. Minnesota Historical & Cultural Grants
    Month-by-Month Timeline
    February 2010
    Legislature convenes February 4
    March
    Pre-applications due March 8 for second round of grants
    First round projects begin
    April
    Mid-Size and Large Grant final applications due April 12
    May
    HRAC convenes May 24 to review applications/make recommendations
    June
    MHS Executive Council meets June 17 to approve grants
    July
    Second round projects begin
  • 20. Keys to Writing a Successful Grant
    Submit a pre-app, even if not required
    Follow directions
    Fill out the application completely
    Answer the questions as if the reader has never seen your organization before—it’s possible they haven’t
    Double-check your math, spelling, etc.
    Submit on time
    Include all requested materials …
    Minnesota Historical & Cultural Grants
  • 21. What to Include with Your Application
    All pages of the application filled out completely
    Scope of Work Form for historic properties
    Applicable photographs
    Your federal letter of determination from the IRS
    Minnesota Historical & Cultural Grants
  • 22. Minnesota Historical & Cultural Grants
    How to Submit
    On time or early
    Online
    www.mnhs.org/legacy/grants/
    Keep in mind the time stamp!
    Mail is acceptable
    Must be received in the office on day of deadline
    Postmarks are not accepted
    Fax and email are not accepted
  • 23. Minnesota Historical & Cultural Grants
    Review of Deadlines
    Fast Track Grants
    Rolling monthly deadline the final Friday of each month
    First deadline: Friday, October 30, 2009
    Holiday deadlines: Monday following Thanksgiving (11/30) and Monday following Christmas Day (12/28)
    Mid-Size and Large Grants
    No pre-applications for Fall 2009 round
    First applications due November 23, 2009
    Spring round pre-applications due March 8, 2010
    Completed applications due April 12, 2010
  • 24. Minnesota Historical & Cultural Grants
    Distribution of Funds
    Fast Track Grants
    100% at the beginning of the grant
    Mid-Size Grants
    90% at the beginning of the grant
    10% retainage until after the grant is closed
    Large Grants
    Each grant agreement will be negotiated based on its parameters and what makes sense for triggers or milestones to release more money
    20% retainage until after the grant is closed
  • 25. Minnesota Historical & Cultural Grants
    Other possible Legacy funding opportunities:
    State Arts Board
    Humanities Center
    The 12 regional public library systems
  • 26. Contact Information: Staff
    David Grabitske, museum administration
    Bob Herskovitz, museum/archives conservation
    Melinda Hutchinson, museum objects
    Kathryn (Kathie) Otto, archives and libraries
    Mandy Skypala, historic preservation
    Susan Roth, National Register historian
    Natascha Wiener, historical architect
    David Mather, archaeology
    Marian Rengel (Minnesota Digital Library), digitization projects
  • 27. Contact Information: Web
    MN Historical and Cultural Grants on the Web at:
    www.mnhs.org/legacy/grants
    Facebook: www.facebook.com/ - search for Minnesota Historical and Cultural Grants
    LinkedIn: www.linkedin.com/ - search for Minnesota Historical and Cultural Grants
    Minnesota Digital Library:
    www.mndigital.org/
  • 28. Questions?
    Minnesota Historical & Cultural Grants