CONTROL                • MMPD   • BUSINESS CONTINUITY   PLAN                • COURSE OF ACTIONSTRATEGY & PROCEDURESUNDERTA...
MMPD     CONTINUITY     PLAN23 rd January 2013
Simon is 38 years old, married to wife Michelle Coulter He is the Director and the majorshareholder of MMPDwhich he and Mi...
Project Risk Management Plan         Risk Assessment.                 Project Name: Risk Assessment document detailing cou...
Project Risk Management Plan I       Risk Identification            Yes      No     Mitigation         Assigned To D 1    ...
Project Risk Management Plan I       Risk Identification             Yes      No     Mitigation         Assigned To D 1   ...
Project Risk Management Plan Overall Risks:       High           Medium           Low CommentsCurrent business is strong w...
Project Risk Management Plan ID    Risk Identification                 Yes      No    Mitigation             Assigned To  ...
Project Risk Management Plan ID    Risk Identification                  Yes      No    Mitigation            Assigned To 1...
Project Risk Management Plan Version       Date       Author           Change Description 1.0           12/07/11   SC     ...
Project Risk Management Plan ID    Risk Identification                 Yes      No     Mitigation             Assigned To ...
Project Risk Management Plan ID    Risk Identification                  Yes      No     Mitigation            Assigned To ...
Project Risk Management PlanBusiness Continuity Management         The key assets ofthis businesses are:         stock/Inv...
Project Risk Management PlanMMPD: Key resources are:factory equipment         handling materials.         Listed below are...
Project Risk Management Plan                                           Low             Medium  Loss of on-site records    ...
Project Risk Management PlanProject Risk Management Plan PurposeThisProject Risk Management Plan is a controlling document...
Project Risk Management Plan Risk Identification     To ID the techniques avail           K.Wilshire.                     ...
Project Risk Management PlanRisk Assessment and Management Table                Risk and               Risk          Risk ...
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MMPD Business Plan Continuity

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Australia's own newsprint distribution specialists have successfully introduced the concept of FLAT newspaper home and commercial delivery within Aust and now MMPD can offer printed film to further enhance your profit margins and reduce your cost killers - fuel/labour/R&M,

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Transcript of "MMPD Business Plan Continuity"

  1. 1. CONTROL • MMPD • BUSINESS CONTINUITY PLAN • COURSE OF ACTIONSTRATEGY & PROCEDURESUNDERTAKEN IN THE EVENT OF ACATASTROPHIC EVENT OCCURRING.This document contains vital information and step by step instruction in the event of a major unplannedincident or accident occurring within the MMPD workplace or immediate region. By implementing therecommendations and procedures outlined within this manual our business will be able to quickly identifyand calculate the true costs suffered and the length of days it will take to return to normal businesscapacity and allow MMPD to communicate accurately with our Industry partners and clients.
  2. 2. MMPD CONTINUITY PLAN23 rd January 2013
  3. 3. Simon is 38 years old, married to wife Michelle Coulter He is the Director and the majorshareholder of MMPDwhich he and Michelle have owned and operated since 2006. Hehas:One Distribution Centre.= (2) retail stores (Jindalee and Middle Park) plus online sales(4) depots available for daily/weekly work in Sydney ,MelbAdelaide and Perth.= 8mid size vans10 staff (10 full-time and 44 subcontractors)revenue $350,000 per monthConfidentialmmpdbpcontinuity-130227080704-phpapp01.docxLast printed 3/31/2004 7:16:00 PM
  4. 4. Project Risk Management Plan Risk Assessment. Project Name: Risk Assessment document detailing course action , Department: MMPD Executive Team Project Manager: Simon Coulter Date: 23rd January 2013 Prepared By Document Owner(s) Project/Organization Role S.Coulter MD Katrina Roberts Accounts Management Project Closure Report Version Control Versio Date Author Change Description n 1.0 12/07/11 SC Created document. 2.0 10/08/12 SC Updated document 3.0 01/01/13 SC T2020 Update included.Confidential Page 3 2/27/2013
  5. 5. Project Risk Management Plan I Risk Identification Yes No Mitigation Assigned To D 1 Has upper management [Document Tina Moore approved of and Reviewed/Additi committed to the project? onal Information Recorded] 2 Is your organization’s Improved HR Katrina Roberts current structure adequate to support this initiative? 3 Is the organizational Strong JonnNorthcott morale good? 4 Are the necessary funds YES SC available and approved to make this project a success? 5 Has a Corporate Working with SC Sponsor been identified? C.A and DIITi 6 Has a full-time Project Yes and has Ken Wilshire Manager (Project delivered Owner/Leader) been beyond identified? expectations to date 7 Is there a good working Yes SC relationship between the Corporate Sponsor and the Project Leader? 8 Does the Project Leader Experience and Ken Wilshire have a good knowledge highly of both the business and motivated. the scope of the project? 9 Have the scope of the Yes SC project and the duration of the project been clearly defined? 1 Have the project Yes SC 0 deliverables been clearly identified?Confidential Page 4 2/27/2013
  6. 6. Project Risk Management Plan I Risk Identification Yes No Mitigation Assigned To D 1 Have all managers for Yes Katrina Roberts the project been designated? 2 Have management Yes SC authority and responsibilities been clearly defined and accepted? 3 Do all managers Ok but needs SC communicate in a timely improvement and effective manner both up and down the organizational structure? 4 Have the project team Yes Katrina Roberts and their responsibilities been clearly defined and accepted? 5 Do other projects or No SC systems depend on this project? 6 Have all conflicting ID not resolved. SC organizational objectives been identified and resolved? 7 Is historical information Yes SC available for project estimates? 8 Are the current support Relocation SC facilities and required to infrastructure sufficient sustain growth for successful completion currently @ 80% of the project? capacityConfidential Page 5 2/27/2013
  7. 7. Project Risk Management Plan Overall Risks: High Medium Low CommentsCurrent business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD. Risk Assessment. Project Name: [Replace with project name] (Risk Assessment) Department: MMPD Executive Team Project Manager: Simon Coulter Date: 12th Dec 2012 Prepared By Document Owner(s) Project/Organization Role S.Coulter MD Katrina Roberts Accounts Management Project Closure Report Version Control Version Date Author Change Description 1.0 12/07/11 SC Created document. 2.0 10/08/12 SC Updated document 3.0 01/01/13 SC T2020 Update included.Confidential Page 6 2/27/2013
  8. 8. Project Risk Management Plan ID Risk Identification Yes No Mitigation Assigned To 1 Has upper management [Document Tina Moore approved of and committed to Reviewed/Additional the project? Information Recorded] 2 Is your organization’s current Improved HR Katrina Roberts structure adequate to support this initiative? 3 Is the organizational morale Strong JonnNorthcott good? 4 Are the necessary funds YES SC available and approved to make this project a success? 5 Has a Corporate Sponsor Working with C.A SC been identified? and DIITi 6 Has a full-time Project Yes and has Ken Wilshire Manager (Project delivered beyond Owner/Leader) been expectations to date identified? 7 Is there a good working Yes SC relationship between the Corporate Sponsor and the Project Leader? 8 Does the Project Leader have Experience and Ken Wilshire a good knowledge of both the highly motivated. business and the scope of the project? 9 Have the scope of the project Yes SC and the duration of the project been clearly defined? 10 Have the project deliverables Yes SC been clearly identified? 11 Have all managers for the Yes Katrina Roberts project been designated? 12 Have management authority Yes SC and responsibilities been clearly defined and accepted? 13 Do all managers communicate Ok but needs SC in a timely and effective improvement manner both up and down the organizational structure? 14 Have the project team and Yes Katrina Roberts their responsibilities been clearly defined and accepted?Confidential Page 7 2/27/2013
  9. 9. Project Risk Management Plan ID Risk Identification Yes No Mitigation Assigned To 15 Do other projects or systems No SC depend on this project? 16 Have all conflicting ID not resolved. SC organizational objectives been identified and resolved? 17 Is historical information Yes SC available for project estimates? 18 Are the current support Relocation required SC facilities and infrastructure to sustain growth sufficient for successful currently @ 80% completion of the project? capacity Overall Risks: High Medium Low Comments Current business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD. Risk Assessment. Project Name: [Replace with project name] (Risk Assessment) Department: MMPD Executive Team Project Manager: Simon Coulter th Date: 12 Dec 2012 Prepared By Document Owner(s) Project/Organization Role S.Coulter MD Katrina Roberts Accounts Management Project Closure Report Version Control Version Date Author Change DescriptionConfidential Page 8 2/27/2013
  10. 10. Project Risk Management Plan Version Date Author Change Description 1.0 12/07/11 SC Created document. 2.0 10/08/12 SC Updated document 3.0 01/01/13 SC T2020 Update included.Confidential Page 9 2/27/2013
  11. 11. Project Risk Management Plan ID Risk Identification Yes No Mitigation Assigned To 1 Has upper management [Document Tina Moore approved of and committed to Reviewed/Additional the project? Information Recorded] 2 Is your organization’s current Improved HR Katrina Roberts structure adequate to support this initiative? 3 Is the organizational morale Strong JonnNorthcott good? 4 Are the necessary funds YES SC available and approved to make this project a success? 5 Has a Corporate Sponsor Working with C.A SC been identified? and DIITi 6 Has a full-time Project Yes and has Ken Wilshire Manager (Project delivered beyond Owner/Leader) been expectations to date identified? 7 Is there a good working Yes SC relationship between the Corporate Sponsor and the Project Leader? 8 Does the Project Leader have Experience and Ken Wilshire a good knowledge of both the highly motivated. business and the scope of the project? 9 Have the scope of the project Yes SC and the duration of the project been clearly defined? 10 Have the project deliverables Yes SC been clearly identified? 11 Have all managers for the Yes Katrina Roberts project been designated? 12 Have management authority Yes SC and responsibilities been clearly defined and accepted? 13 Do all managers communicate Ok but needs SC in a timely and effective improvement manner both up and down the organizational structure? 14 Have the project team and Yes Katrina Roberts their responsibilities been clearly defined and accepted?Confidential Page 10 2/27/2013
  12. 12. Project Risk Management Plan ID Risk Identification Yes No Mitigation Assigned To 15 Do other projects or systems No SC depend on this project? 16 Have all conflicting ID not resolved. SC organizational objectives been identified and resolved? 17 Is historical information Yes SC available for project estimates? 18 Are the current support Relocation required SC facilities and infrastructure to sustain growth sufficient for successful currently @ 80% completion of the project? capacity Overall Risks: High Medium Low Comments Current business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD.Confidential Page 11 2/27/2013
  13. 13. Project Risk Management PlanBusiness Continuity Management The key assets ofthis businesses are: stock/Inventory/machinery intellectual property (newsprint distribution model and FLATWRAP) factory premises. Vehicles. IT components. Warehouse infrastructure Admin infrastructureThe main sources of income for this business are: Consultancy. Distribution contracting services. Retail account management services. Sale of consumables/parts. Sale of machines and associated equipment . Service Division. Promotional activities incl supply of promotional personnel. Supply of delivery personnel and vehicles.Confidential Page 12 2/27/2013
  14. 14. Project Risk Management PlanMMPD: Key resources are:factory equipment handling materials. Listed below are three risks to his business that can be prevented: loss of production loss of key supplier insufficient cash to meet expenses. Listed below are three risks that cannot be prevented: loss of staff natural disaster loss of on-site records. Looking at the identified Likelihood Consequence risks to MMPD business, the consequence and likelihood of each risk would be: Identified risk Low Medium 1. Loss of production Low Low 1. Loss of key supplier medium High 1. Insufficient cash to meet expenses Low Medium 1. Loss of staff Low Medium 1. Natural disasterConfidential Page 13 2/27/2013
  15. 15. Project Risk Management Plan Low Medium Loss of on-site records Project Risk Management PlanDepartment: Time Critical Distribution of National Title in 4 Capital CitiesProduct or Process: Collation of Data for each city, communication from print site to freight ensuring communication to all drivers responsible is clear and conciseDocument Owner:Project or Organization Role: Versio Date Author Change Description nConfidential Page 14 2/27/2013
  16. 16. Project Risk Management PlanProject Risk Management Plan PurposeThisProject Risk Management Plan is a controlling document thatincorporates the goals, strategies, and methods for performing riskmanagement on a project. The Project Risk ManagementPlan describes allaspects of the risk identification, estimation, evaluation, and controlprocesses. The purpose of developing such a plan is to determine theapproach for cost-effectively performing risk management on the project.Stakeholder Roles and Responsibilities Risk Management Role Assignment Responsibility K.Wilshire The Project Manager is Ensure all new product S.Coulter responsible for the Project entering MMPD facility is Risk Management Plan being recorded, checked and implemented and for packed ready for timely reporting to the Project dispatch and arrival into Sponsor and Management all capital cities Group.Risk Management Process and Activities Risk Risk Management Task Ownership(Participa Management Description nts) ActivityConfidential Page 15 2/27/2013
  17. 17. Project Risk Management Plan Risk Identification To ID the techniques avail K.Wilshire. and risk factors that may R.Green. occur during the initial stages 3 Print Facilities N.Hamstead. of the project and continue working to the L.Maplyton. this process and consider same Print ongoing. Schedule. Engage all involved with a brainstorming session and High Volume of during each milestone being stock that requires reached then conduct delivery to market another formal risk within a very short assessment workshop and time frame. interviews 1 on 1 at the commencement of the next Securing the reqd milestone phase. skill set within such a short time frame. Print Schedule Road weather conditionsRisk Management Plan Audit Log Approval Record Name Responsibility Distribution Authority TMR K.Wilshire Tier 1.Confidential Page 16 2/27/2013
  18. 18. Project Risk Management PlanRisk Assessment and Management Table Risk and Risk Risk Risk Risk Risk Type Description Chance Impact Priority Owner [Project [Inadequate [Medium] [Medium] [Medium] [Project Management project definition Team Risks] Member] Stakeholders uncertain of project scope]Risk Management Plan ApprovalsPrepared by: Project ManagerApproved by: Project Sponsor Executive Sponsor Client SponsorConfidential Page 17 2/27/2013

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