Effective Writing Skills
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Effective Writing Skills

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Effective Writing Skills Training from MMM Training Solutions(www.mmmts.com)

Effective Writing Skills Training from MMM Training Solutions(www.mmmts.com)

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Effective Writing Skills Effective Writing Skills Presentation Transcript

  • Effective writing Skills
          • Training Topics:
          • Effective Writing
            • Developing good reading strategies
            • Creating powerful presentations:
            • Tone
            • Punctuation, grammar and spelling
            • Organizing your thoughts
            • Structuring paragraphs and sentences
            • Writing to keep the reader engaged
            • Softening a negative message
  • Effective Writing Skills
    • MMM Training Solutions
    • Contact: Pramila Mathew
    • Mobile: +91 98409 88449
    • Website: www.mmmts.com
  • EFFECTIVE WRITING SKILLS Ways to Write Dynamic Messages
  • Effective Writing
    • Features of Business Writing:
      • Should be terse, clear and to the point
      • Language has to be effective
      • Each country has their own set of norms concerning written or spoken communication
      • North American business desires written form
  • Rules of Effective Writing
    • Basic Rules
      • Getting to the point
        • Being Concise
        • Paragraphing
        • Use of Lists
        • Framing Effective Questions
      • Use of Non–Discriminatory Language
      • Punctuation, Grammar and Spelling
      • Tone
        • Choosing the Right Tone
        • Conversational Tone
  • Getting to the Point
    • Being Concise
      • Use of short sentences
      • Start document with purpose
      • Creation of ‘single screen view’ messages
      • Elimination of unnecessary words
        • E.g.. “Avoid bad miscommunication in email writing.”
        • (the word ‘bad’ is a modifier which is used unnecessarily)
      • Use lesser number of words
  • Getting to the Point
    • Paragraphing:
      • Short Sentences
      • Short Paragraphs (2 to 5 sentences)
        • Creates “white space”
        • Quicker to read
        • Engages the reader
      • Opening Paragraph
        • Five “Ws” - “Who?”, “What?”, “When?”, “Where?”, & “Why?”
  • Use of Lists
    • Benefits of using lists:
      • Writer organizes thoughts
      • Reader sees main points
      • Important points are not overlooked
    • Formatting a list:
      • Use numbers or bullets
      • Items should be parallel
      • Capitalize the first word of each point
      • Be consistent with punctuation
  • Use of Lists
    • Spacing of a list:
      • Double spacing makes reading easier
      • Double spacing takes more valuable screen space
      • Single spacing does not enhance the list
      • Single spacing takes less room
  • Use of non-discriminatory language
    • Nondiscriminatory language is language that treats all people equally.
    • Use language that is free of religious, age and sexual bias
    • Nondiscriminatory language can come between you and your reader.
  • Methods to Avoid Errors
    • Use ‘Spell Check’ function.
    • Always Proof Read document.
  • Tone
    • How can I make sure my messages have the appropriate tone?
    • Ask the following questions:
      • Why am I writing this document?
      • Who am I writing to and what do I want them to understand?
      • What kind of tone should I use?
  • Tone
    • What kind of tone should I use with a negative message?
    • When addressing faults or issues concerning an individual, maintain a professional tone that does not attack the individual but that makes your position on the issue clear.
    • Example: Incorrect: I do not understand why you made such discriminatory remarks. Correct: Discriminatory remarks are not tolerated in this organization.
  • Contact Information
    • MMM TRAINING SOLUTIONS
    • 59/29, College Road,
    • Nungambakkam, Chennai – 600006.
    • Landline: +91-44-42317735
    • Website: www.mmmts.com
    Pramila Mathew - Training Consultant and Executive Coach Mobile : +91-9840988449 ; E-mail : [email_address] Vikas Vinayachandran - Training Consultant Mobile : +91-9840932894 ; E-mail : [email_address]