Effective Writing Skills

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Effective Writing Skills Training from MMM Training Solutions(www.mmmts.com)

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Effective Writing Skills

  1. 1. Effective writing Skills <ul><ul><ul><ul><li>Training Topics: </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Effective Writing </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Developing good reading strategies </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Creating powerful presentations: </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Tone </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Punctuation, grammar and spelling </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Organizing your thoughts </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Structuring paragraphs and sentences </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Writing to keep the reader engaged </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Softening a negative message </li></ul></ul></ul></ul></ul>
  2. 2. Effective Writing Skills <ul><li>MMM Training Solutions </li></ul><ul><li>Contact: Pramila Mathew </li></ul><ul><li>Mobile: +91 98409 88449 </li></ul><ul><li>Website: www.mmmts.com </li></ul>
  3. 3. EFFECTIVE WRITING SKILLS Ways to Write Dynamic Messages
  4. 4. Effective Writing <ul><li>Features of Business Writing: </li></ul><ul><ul><li>Should be terse, clear and to the point </li></ul></ul><ul><ul><li>Language has to be effective </li></ul></ul><ul><ul><li>Each country has their own set of norms concerning written or spoken communication </li></ul></ul><ul><ul><li>North American business desires written form </li></ul></ul>
  5. 5. Rules of Effective Writing <ul><li>Basic Rules </li></ul><ul><ul><li>Getting to the point </li></ul></ul><ul><ul><ul><li>Being Concise </li></ul></ul></ul><ul><ul><ul><li>Paragraphing </li></ul></ul></ul><ul><ul><ul><li>Use of Lists </li></ul></ul></ul><ul><ul><ul><li>Framing Effective Questions </li></ul></ul></ul><ul><ul><li>Use of Non–Discriminatory Language </li></ul></ul><ul><ul><li>Punctuation, Grammar and Spelling </li></ul></ul><ul><ul><li>Tone </li></ul></ul><ul><ul><ul><li>Choosing the Right Tone </li></ul></ul></ul><ul><ul><ul><li>Conversational Tone </li></ul></ul></ul>
  6. 6. Getting to the Point <ul><li>Being Concise </li></ul><ul><ul><li>Use of short sentences </li></ul></ul><ul><ul><li>Start document with purpose </li></ul></ul><ul><ul><li>Creation of ‘single screen view’ messages </li></ul></ul><ul><ul><li>Elimination of unnecessary words </li></ul></ul><ul><ul><ul><li>E.g.. “Avoid bad miscommunication in email writing.” </li></ul></ul></ul><ul><ul><ul><li>(the word ‘bad’ is a modifier which is used unnecessarily) </li></ul></ul></ul><ul><ul><li>Use lesser number of words </li></ul></ul>
  7. 7. Getting to the Point <ul><li>Paragraphing: </li></ul><ul><ul><li>Short Sentences </li></ul></ul><ul><ul><li>Short Paragraphs (2 to 5 sentences) </li></ul></ul><ul><ul><ul><li>Creates “white space” </li></ul></ul></ul><ul><ul><ul><li>Quicker to read </li></ul></ul></ul><ul><ul><ul><li>Engages the reader </li></ul></ul></ul><ul><ul><li>Opening Paragraph </li></ul></ul><ul><ul><ul><li>Five “Ws” - “Who?”, “What?”, “When?”, “Where?”, & “Why?” </li></ul></ul></ul>
  8. 8. Use of Lists <ul><li>Benefits of using lists: </li></ul><ul><ul><li>Writer organizes thoughts </li></ul></ul><ul><ul><li>Reader sees main points </li></ul></ul><ul><ul><li>Important points are not overlooked </li></ul></ul><ul><li>Formatting a list: </li></ul><ul><ul><li>Use numbers or bullets </li></ul></ul><ul><ul><li>Items should be parallel </li></ul></ul><ul><ul><li>Capitalize the first word of each point </li></ul></ul><ul><ul><li>Be consistent with punctuation </li></ul></ul>
  9. 9. Use of Lists <ul><li>Spacing of a list: </li></ul><ul><ul><li>Double spacing makes reading easier </li></ul></ul><ul><ul><li>Double spacing takes more valuable screen space </li></ul></ul><ul><ul><li>Single spacing does not enhance the list </li></ul></ul><ul><ul><li>Single spacing takes less room </li></ul></ul>
  10. 10. Use of non-discriminatory language <ul><li>Nondiscriminatory language is language that treats all people equally. </li></ul><ul><li>Use language that is free of religious, age and sexual bias </li></ul><ul><li>Nondiscriminatory language can come between you and your reader. </li></ul>
  11. 11. Methods to Avoid Errors <ul><li>Use ‘Spell Check’ function. </li></ul><ul><li>Always Proof Read document. </li></ul>
  12. 12. Tone <ul><li>How can I make sure my messages have the appropriate tone? </li></ul><ul><li>Ask the following questions: </li></ul><ul><ul><li>Why am I writing this document? </li></ul></ul><ul><ul><li>Who am I writing to and what do I want them to understand? </li></ul></ul><ul><ul><li>What kind of tone should I use? </li></ul></ul>
  13. 13. Tone <ul><li>What kind of tone should I use with a negative message? </li></ul><ul><li>When addressing faults or issues concerning an individual, maintain a professional tone that does not attack the individual but that makes your position on the issue clear. </li></ul><ul><li>Example: Incorrect: I do not understand why you made such discriminatory remarks. Correct: Discriminatory remarks are not tolerated in this organization. </li></ul>
  14. 14. Contact Information <ul><li>MMM TRAINING SOLUTIONS </li></ul><ul><li>59/29, College Road, </li></ul><ul><li>Nungambakkam, Chennai – 600006. </li></ul><ul><li>Landline: +91-44-42317735 </li></ul><ul><li>Website: www.mmmts.com </li></ul>Pramila Mathew - Training Consultant and Executive Coach Mobile : +91-9840988449 ; E-mail : [email_address] Vikas Vinayachandran - Training Consultant Mobile : +91-9840932894 ; E-mail : [email_address]
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