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DRR mainstreaming through Decentralized Planning with Panchayati Raj Institution
DRR mainstreaming through Decentralized Planning with Panchayati Raj Institution
DRR mainstreaming through Decentralized Planning with Panchayati Raj Institution
DRR mainstreaming through Decentralized Planning with Panchayati Raj Institution
DRR mainstreaming through Decentralized Planning with Panchayati Raj Institution
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DRR mainstreaming through Decentralized Planning with Panchayati Raj Institution


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The above concept notes are base on my personal research and experiences and would like to request all the concern persons to share your personal point of view and experiences feedback on the …

The above concept notes are base on my personal research and experiences and would like to request all the concern persons to share your personal point of view and experiences feedback on the concepts.

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  • 1. Concept Note on DRR Mainstreaming through Decentralized Planning with Panchayati Raj Institution (West Bengal Perspective) Introduction: The devastating flood of 2000 moved several International Non Government Organizations (INGOS) and local NGO/CBOs focusing on disaster preparedness. Than after Aila in 2009 most of the organization are moving forward to mainstream the DRR into the Development activities. Most of the INGOs and the local NGOs successes in mainstreaming the DRR, but still than there are some gaps which need to be identified and develop a common simplified DP Model. Here I would like to discus and focus on the past experience by the INGOs and the local NGO/CBOs related to DRR planning and the role of involvements of the stake holders mainly the Panchayat Institutions in mainstreaming the process from the past to present situation. Approach in DRR Projects: In most cases, the Project deliverables included: A. Situation analysis through participatory:  Hazard Vulnerability and Capacity Analysis  Risk Assessment and preparing  DRR Plan of Action B. Community Capacity Building through  Participatory approach in situation analysis  Forming various community based groups and imparting trainings for knowledge and skill transfer  Promoting attitude and practice through awareness generation  Facilitating establishment and strengthening of linkage between community and service providers/institutions C. Ensuring stakeholders’ involvement through:  Sensitization  Advocacy  Capacity building  Networking/lobbying, etc. D. Carrying out other participatory micro mitigation activities as per Plan of Action E. Putting effort towards Sustainability of the Project outcomes through Mainstreaming with the Development Plan of the local/government. Concept Note on DRR Mainstreaming Page 1
  • 2. A glimpse at Decentralized Rural Planning by the Panchayati Raj Institution in West Bengal: Let us have a glance to the mainstream planning process: Gram Panchayat level: The 73rd and 74th Amendment of Indian Constitutions have empowered Panchayati Raj Institutions (PRI) and Urban Local Bodies (ULBs) at rural and urban sectors respectively to plan for and implement development initiatives like Education, Health, Women and Child Development, Agriculture, Infrastructure and so on. Following a circular/guideline issued by Panchayat and Rural Development Department (P& RD), Government of West Bengal, (vide letter number: 3443/PN/O/3A/3B-1/09, dated 31/07/2009)every Gram Panchayat (GP) has to undergo the following stages of decentralized participatory planning at Gram Sansad and Gram Panchayat levels within timeline stipulated for every stage in the aforesaid guideline: Sl. No. Activity Timeline 1 Presenting reports of previous year’s achievements and identifying needs (May every for next year through Gram Sansad meeting year) 2 Collecting and updating Gram Sansad (GS) level information through para (10th July every (area) meetings with the help of Gram UnnayanSamity (GUS) year) 4 Assessing area and sector (1. Education, 2. Public Health, 3. Women, Child (15th July every and Social Welfare, 4. Agriculture, 5. Small and Cottage Industry, 6. year) Infrastructure and 7. Miscellaneous*) specific problems and resources to chalk out probable solutions and opportunities 5 Holding meeting of the Budget and Planning UpaSamity (Sub Committee) of (30th July every GP to year) - Prioritize the sector/areas of action - Decide to allocate fund to GUSs accordingly and - Inform all concerned in writing 6 Preparation of area/sector specific Plan and prepare budget at GS levels (14th August and filling upForm No. 34 every year) 7 Verifying the Sector specific Plans of every GS and combining & preparing (27th August UpaSamity (1. Finance and Planning, 2. Agriculture and Animal Resource every year) Development, 3. Education and Public Health, 4. Social Welfare & 5. Industry and Infrastructure Development) Plans at GP level 8 UpaSamity wise Planning, Budgeting and filling up Form No. 35 (15th September every year) 9 Preparing Gram Panchayat level draft Plan and Budget based upon GS level (1st October Plans and Budgets and UpaSamity level Plans and Budgets and filling up every year) Form No. 36 10 Presenting the GP level draft Plan and Budget in the meeting of Finance (10th October and Planning UpaSamity every year) 11 Presenting the GP level draft Plan and Budget in the specially convened GP (30th October general meeting every year) 12 Presenting GS level draft Plan and Budget in the half yearly GS meeting (November every year) Concept Note on DRR Mainstreaming Page 2
  • 3. 13 Presenting GP level draft Plan and Budget in the GP meeting (Gram Sabha) December every year 14 Making relevant changes in the Plan and Budget as per corrective 31st January suggestions received through GS meeting, Gram Sabha and from every year PanchayatSamity and getting the Plan approved in GP general meeting 15 Sending a copy of the finally approved and accepted Annual GP Plan to 15th February PanchayatSamity every year _____________________________________________________________________________________ * It is important to note that Disaster Management as an important issue has been incorporated in the 7th, i.e. Miscellaneous Sector, after the Disaster Management Act 2005 _____________________________________________________________________________________ ________________________________ Panchayat Samity level: Having received the GP Plans, the Finance and Planning Sthayee Samity (Standing Committee) of Panchayat Samity prepare their own seven sectors wise Plan and Budget and submits to ZIlla Parishad (District lavle). Zilla Parishad level: Zilla Parishad authority sends the Panchayat Samity (Block setup) Plan to the District Planning Committee (DPC) that combines Plans from PRI and Urban Local Bodies (ULB) to prepare consolidates District Plan and Budget and sends to State authority. Problems in Mainstreaming: It being the standard process of decentralized mainstream planning, DRR mainstreaming should also follow the same process to be integrated into overall development and be sustainable. As a result of long experience of a number of professionals in West Bengal, there is a plethora of skill in the state so far as components other than sustainability are concerned. It is true that I/NGOs working in the DRR field try their best to mainstream the DRR Plan of Action but the ultimate result is not equally glorious every time everywhere. It is often seen that the Gram Panchayat authority is officially accepting it in the Gram Sabha, but finally the plan is not reflected in the Annual Development Plan of the PRI. Thus, the hopes of sustainability of a sincere effort by the I/NGOs and the community fizzle out.  It has been observed that platforms i.e. of Gram Sansad and Gram Sabha meetings are properly utilized by the I/NGOs in their effort towards mainstreaming, but the preparatory and follow up actions, i.e. intervention into 1st to 15th stage of GP level Planning process, are not taken.  I/NGO level professionals are not always well aware of the detailed modality of the decentralized planning process right from GS to ZP level and therefore hardly follow up with the tiers beyond GP level  The PRI members/functionaries are yet to realize that Disaster should be a GS/GP/Block/District level priority  As specific intervention strategy for sensitizing or capacitating or providing handholding support to functionaries at various levels (e.g. GP, ZillaParishad or District Planning Committee) of decentralized planning are not woven into DRR projects, real mainstreaming of DRR remains far from being achieved.  The PRI functionaries are not capacitated to take up DRR issues and integrate into overall development ones. Concept Note on DRR Mainstreaming Page 3
  • 4. Priority Action 1of Hyogo Framework for Action (HFA 2005-2015) states: ‘Ensure that disaster risk reduction is a national and a local priority with a strong institutional basis for implementation.’ It is true that DRR is a national as well as state level priority and it is equally true that in West Bengal, there is a strong PRI system but DRR fails to be a priority at local level owing to the problems mentioned above. Suggestions: 1. The DRR professionals presently operative in West Bengal may be - Oriented about the detailed modalities of the standard decentralized planning process - Provided with handholding support in their effort towards mainstreaming DRR 2. Orientation of and advocacy with PRI functionaries and staff at all levels may done to - make realize that DRR has emerged as a GS/GP/Block/District level priority - capacitate to integrate DRR into present schemes like MGNREGA, IAY, NSAP, 3rd FC, 13th SFC, etc. 3. Initial handholding support may be provided to PRI functionaries and staff at all levels to integrate DRR into development Plans 4. Orientation of GP functionaries and staff to identify and refer to higher levels (i.e. Panchayat Samity and ZP) those actions that can contribute to prevent or mitigate Disaster but are not possible to be carried out by the GP authority at its level 5. Orient and motivate Panchayat Samity and Zilla Parishad level PRI functionaries to take up such actions as are beyond the capacity of Gram Panchayat and can contribute to prevent/mitigate Disaster. 6. Incorporation of above mentioned strategies and activities into Proposal of future Projects. SWOT analysis of the above Suggestions: Strength 1. A number of I/NGOs have been working in the field of DRR for more than a year with motivated and dedicated workforce aptly backed up by proper efficient and serious leadership/management ready to undertake new challenge for succeeding Weakness 1. Concept and practice of present I/NGO level staff are not acquainted with the process suggested in the present document. Concept Note on DRR Mainstreaming Opportunity 1. Disaster Management Act is in place 2. MGNREGA is being implemented in the state 3. Indira AwasYojona is being implemented at GP level with the BPL families 4. International donors like DIPECHO and Threat 1. Many/a few of the GP/Panchayat Samity may not accept a newer idea. Page 4
  • 5. in effort towards sustainability 2. State level Inter Agency Groups are there to mediate newer DRR initiatives 3. There are strong, motivated and experienced officials both in Disaster Management Department and P& RD Department 4. There are professionals with adequate exposure both in DRR and in depth knowledge and experience in PRI functions. USAID are bent on/funding for DRR in North/Eastern states like Odisha, West Bengal and Assam Notes: The above concept notes are base on my personal research and experiences and would like to request all the concern persons to share your personal point of view and experiences feedback on the concepts. Thank you. Contact: Mintu Debnath Mobile: (0/8472872427) Email: Concept Note on DRR Mainstreaming Page 5