Mim meetings & events capabilities 2012


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MIM Companies is a collection of related organizations with dedicated logistics and creative services tailored to the needs of specialized industries. The sharing of administrative resources allows each company to provide cost-effective, highly focused services.

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Mim meetings & events capabilities 2012

  1. 1. Comprehensive Capabilities
  2. 2. History and Overview Founded in 1987 Full-service logistics and event planning company 25+ years of consistent growth Produce more than 500 meetings and events annually for 10 to 1,000 attendees throughout the world Extensive experience in site selection
  3. 3. Global Experience MIM has produced meetings and events in the following locations: Argentina  Ireland Austria  Italy Australia  Majorca Belgium  Malaysia Caribbean Islands  Mexico Canada  The Netherlands China  Portugal Costa Rica  Singapore Czech Republic  South Africa Denmark  Spain France  Switzerland Germany  Tunisia Hong Kong  United Kingdom
  4. 4. Types of Meetings & Events Product Launches  Keynote Dinners Sales Meetings  Dine-Arounds Incentive Programs  Receptions Manager Meetings  Galas Road Shows Board of Directors Meetings Advisory Boards Association Meetings Internal Training Meetings Team Building
  5. 5. Site Selection www.rightsiteintl.com  Hotel site searches  Site comparison/analysis  Air analysis  Contract negotiations  No fee to client; commission paid by hotel
  6. 6. Logistics ManagementPre-Meeting  Site sourcing  Budgets  Fulfillment services  Sales Force support  VIP management  Attendee management  Travel management  Coordination of all vendors and teams involved in project
  7. 7. Logistics ManagementOn-line Registration  Dedicated website  Automatic response emails  Real-time registration reportsTelephone Registration  Dedicated phone lines  Answered live with meeting name, if requested  Toll-free numbersFax Registration or Confirmation
  8. 8. Logistics ManagementOn-Site Management  Conduct pre-con  Oversee arrivals and departures  Staff registration/hospitality desk  Direct and manage all functions  VIP services  General troubleshooting
  9. 9. Logistics ManagementPost-Meeting Management  Program Evaluation Summary  Review of invoices & payment to all associated vendors  Final budget reconciliation
  10. 10. Strategic Meetings Management ProgramsStandardized processes – Meeting design and approval – Preferred group hotel program, directed spend – Coordination with corporate air agency, preferred airline and limo providers – Payment process; corporate meeting card and/or purchase order – Data reporting (spend, savings, performance metrics)Centralized sourcing capability – As lead sourcing agent or as participating logistics agency – Leverage preferred hotel program and single point of contact by hotel chain
  11. 11. Strategic Meetings Management Programs Enterprise meeting management technology – i.e. StarCite, Cvent, etc. – Venue sourcing and contracting – Budgeting, spend and savings capture – Attendee registration and communications – Aggregate activity reporting and analysis SMMP Implementation and Management – Internal communications and user training – Policy and program guidelines – Leverage best practices across stakeholder groups – Client-directed compliance training and awareness for all MIM staff
  12. 12. Production Set design & production Lighting & sound design Presentation slide development Video writing, filming, editing and post-production Videotaping CD Rom production and editing Teleprompting On-site technical direction and production
  13. 13. Creative Services Creative development to support brand messaging, sales goals & objectives Graphic design Print production Web design and production Premiums design and production Coordination with internal training department
  14. 14. Speaker Support Presentation development Script writing Slide creation, development and editing Presentation coaching
  15. 15. Incentives
  16. 16. Special Events
  17. 17. Special Events
  18. 18. Special Events
  19. 19. Special Events
  20. 20. Meeting Sets (variety of budgets)
  21. 21. Why MIM? Our Only Business and Sole Focus is Corporate Meetings and Events Personalized Service Experience Producing All Types of Meetings and Events Time-proven Meeting Management Systems
  22. 22. Why MIM? Buying Power – Hotels negotiate with MIM based on the total “room nights” purchased on behalf of all clients – Ability to write generous attrition and cancellation clauses
  23. 23. Why MIM? MIM provides Centralized Sourcing for Your Meetings One-stop shopping for logistical and production services In-depth Knowledge of the Meeting Industry A True Strategic Partner Over 25 Years producing an array of Meetings and Events
  24. 24. “Merrill Lynch has used MIM extensively. Theirperformance in Orlando was excellent. Both their pre-travel organization and communication as well as theiron-site execution was extremely professional. We didthrow them a few wrinkles through the planning as wellas the hotel and they handled all requests and changeswithout a single flaw. They made it very easy for us to From our clients…deal with and assumed the majority of the burden froman administrative standpoint.”“Every person who works at MIM is beyond personable; “MIM is, by far, the best company I have everthey are like your best friends immediately. On a used. They continually exceed my expectations,professional level, I have had many doctors tell me they and remain within agreed budgets and theylove all of the MIM meeting planners, and that’s make our lives incredibly easy….There isamazing.” tremendous value in their service.”“I never worry when MIM plans and executes my “I could have not pulled this launch event offmeetings. They are very professional, extremely without MIM. They are the best meetingcreative and are always on or under budget. the last planners in the business. Several doctors madethree years, they have met and exceeded my comments that it was the best function they hadexpectations. Now my expectations are set very high ever attended.”and they always deliver!” Case study presentations and references available on request
  25. 25. 350 Seventh Avenue, Suite 700 New York, NY 10001 212.868.5505 www.mimmeetings.com