MELJUN CORTES Financial Accounting Transactions
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MELJUN CORTES Financial Accounting Transactions

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MELJUN CORTES Financial Accounting Transactions

MELJUN CORTES Financial Accounting Transactions

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MELJUN CORTES Financial Accounting Transactions MELJUN CORTES Financial Accounting Transactions Presentation Transcript

  • Unit 9Financial Accounting (FI) - Transactions -
  • Business Process Integration FI © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 2 reserved.
  • Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 3 reserved. View slide
  • Financial Accounting (FI) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 4 reserved. View slide
  • Unit 9 – Overview • Document Principles • Document Types • Posting Keys © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 5 reserved.
  • Unit 9 – Exercises 78. Review Document Types 79. Post Initial Cash Investment by Owners 80. Post Purchase of Operating Supplies 81. Display and Review General Ledger Account Balances and Individual Line Items © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 6 reserved.
  • Document Principles• Each completed accounting transaction writes data to the database and creates a unique electronic document• Each document contains information such as: – Responsible person – Date and time of the transaction – Commercial content including company codes © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 7 reserved.
  • Document Principles – (continued)• An accounting document captures the entire transaction in a manner that facilitates recall for reporting purposes• It remains as a complete unit in the system until archived• Once created, a document can not be deleted from the database © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 8 reserved.
  • Document Principles – (continued)• The SAP R/3 document principle provides a solid framework for a strong internal control system• Audit trails allow an accountant to begin with an account balance on a financial statement and trace through the accounting records to the transactions that support the account balance or to trace individual transactions to the effected account balance(s) on a financial statement © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 9 reserved.
  • Document Principles – (continued)• Each posted accounting document has a header © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 10 reserved.
  • Document Principles – (continued)• Each posted accounting document has at least two lines (e.g., debit and credit) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 11 reserved.
  • Document Types• A way to categorize different transactions – Many different document types are supplied in the system• Document types are associated with number ranges – All documents of the same document type are stored in the system by document number• Determine the type of account that can be posted to © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 12 reserved.
  • Document Types – (continued) • SA – General ledger account documents • DR – Customer invoices • DG – Customer credit memos • DZ – Customer payments • KR – Vendor invoices • KG – Vendor credit memos • KZ – Vendor payments • KN – Vendor net invoices and credit memos © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 13 reserved.
  • Posting Keys• Determine whether the item to be posted is a debit or a credit• Determine the type of account that can be posted © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 14 reserved.
  • Posting Keys – (continued) The posting key (PK) has a control function that pertains to the document line items. It determines the following: • Account type for posting the line item • Debit or credit posting of line items • Field status for additional information © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 15 reserved.
  • Posting Keys – (continued) General Ledger Common Vendors Posting 40 50 2 3 Keys Assets Material Customers 70 75 89 99 0 1 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 16 reserved.
  • Unit 10Financial Accounting (FI) - Transactions -
  • Unit 10 – Overview • Monthly Rent Cycle • Invoice Receipt • Invoice Entry • Accounts Payable Settlement © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 18 reserved.
  • Unit 10 – Exercises 82. Create Vendor Master Record for Landlord 83. Create Rent Expense Account 84. Create Invoice Receipt for Rent Expense 85. Display and Review General Ledger Account Balances and Individual Line Items 86. Display and Review Vendor Account Balances and Individual Line Items 87. Post Payment to Landlord 88. Display and Review General Ledger and Vendor Account Balances and Individual Line Items © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 19 reserved.
  • Monthly Rent CycleRental InvoiceAgreement Receipt Accounts Payable © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 20 reserved.
  • Invoice Receipt Invoice Invoice Receipt Verification © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 21 reserved.
  • Invoice Entry Vendor Information © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 22 reserved.
  • Accounts Payable Settlement • Select payment method and bank • Select items for payment • Calculate the payment amount, taking account of cash discount periods • Post the payment document • Print payment medium © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 23 reserved.