MELJUN CORTES Financial Accounting Rules

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MELJUN CORTES Financial Accounting Rules

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MELJUN CORTES Financial Accounting Rules

  1. 1. Unit 8Financial Accounting (FI) - Rules -
  2. 2. Business Process Integration Rules FI © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 2 reserved.
  3. 3. Rules• Defines the parameters for Master Data and Transactions• Determines functionality for Master Data and Transactions• Relatively fixed• Changes as policy changes © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 3 reserved.
  4. 4. Financial Accounting (FI) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 4 reserved.
  5. 5. Unit 8 – Overview • Posting Periods • Tolerance Groups for Account Postings • Accounts Payable Settlement • Document Numbers © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 5 reserved.
  6. 6. Unit 8 – Exercises 71. Define Posting Periods Variant 72. Open and Close Posting Periods 73. Assign Posting Periods Variant to Company Code 74. Create Tolerance Groups for Account Postings 75. Setup Payment Program 76. Create Tolerance Groups for Accounts Receivable and Accounts Payable 77. Create Financial Accounting (FI) Document Numbers © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 6 reserved.
  7. 7. Posting Periods• Before it is possible to post documents, it is necessary to define posting periods• Fiscal years are divided into one or more posting periods• Each posting period is delimited by both a start and finish date• A common division of a fiscal year involves defining 16 posting periods -- 12 months and 4 quarter ending posting periods © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 7 reserved.
  8. 8. Tolerances Groups for Account Postings• Internal control – amount limits that serve to define the maximum authorization levels for your employees – Must be at least one entry for every company code – Can be defined for an employee group with employees being assigned to a given group to effect the control – Can be undefined at the group level meaning that the control is effective for everyone who is not a member of a group © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 8 reserved.
  9. 9. Tolerances Groups for Account Postings (continued)• Internal control – amount limits that serve to define the maximum authorization levels for your employees with respect to: – A single transaction – A customer or vendor account line item – Discount percentage granted to a line item – Payment differences that can be accepted in settlement of an account (e.g., accounts payable) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 9 reserved.
  10. 10. Accounts Payable Settlement Purchase Order Payment Program Debit Credit Invoice Receipt Verification Goods Receipt © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 10 reserved.
  11. 11. Accounts Payable Settlement (continued)• Select payment method and bank• Select items for payment• Calculate the payment amount, taking account of cash discount periods• Post the payment document• Print payment medium © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 11 reserved.
  12. 12. Document Numbers• All posted transactions must have a unique number assigned to it• Usually these numbers are system generated• The numbers serve to specifically identify the business content of a transaction so that it may be recalled at a later time• The actual system stored document number includes information respecting the year, date, and company codes © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 12 reserved.
  13. 13. Document Numbers – (continued)• Before any documents can be posted to a company or company code, there must be a number range assigned to the document type• New transaction document number ranges must be created at the start of each new fiscal year © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 13 reserved.

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