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MELJUN CORTES Materials Management Master Data and Rules

MELJUN CORTES Materials Management Master Data and Rules

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    MELJUN CORTES Materials Management Master Data and Rules MELJUN CORTES Materials Management Master Data and Rules Presentation Transcript

    • Unit 7Materials Management (MM) - Master Data and Rules -
    • Business Process Integration Rules MM © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 2 reserved.
    • Master Data• Master data is relatively fixed – Material master data – Vendor master data – Purchasing information record – General Ledger master data• Before making the master data configurations, you must have completely defined the organizational structures © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 3 reserved.
    • Materials Management (MM) SD SD FI Sales and Sales and Financial Distribution Distribution Accounting MM MM CO Materials Materials Mgmt. Controlling SM PP Production Planning Mgmt. R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS IS Human Industry Industry Resources Solutions Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 4 reserved.
    • Unit 7, Part 1 – Overview (Master Data) • Unit Concept • Procure-to-Pay Process • Vendor Master Data • Purchasing Information Record © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 5 reserved.
    • Unit Concept• The purchasing process involves the acquisition of goods and services to support the creation of goods and services in the organization• Master data and rules required for the purchasing process is presented © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 6 reserved.
    • Procurement Process (Procure-to-Pay) Purchase Purchase Requisition Order Notify 3-Way Vendor Match Payment to Vendor Vendor Shipment Invoice Receipt Goods Receipt © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 7 reserved.
    • Master Data – General• Business rules and supportive information are stored in master data records• Each master data record is unique in name or number• Internal or external number ranges are possible• Usually created or converted (legacy system) in the beginning• Maintained by numerous organizations © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 8 reserved.
    • Master Data – General (continued)• Vendor master records are maintained by both accounts payable (A/P) and purchasing• Material master records are maintained by purchasing, sales, production, accounting, etc.• Purchasing information records are maintained primarily by purchasing © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 9 reserved.
    • Vendor Master Organization of the Data General Data Company Code Data Financial Accounting (FI) Vendor 10001 Purchasing Organization Data (MM) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 10 reserved.
    • Vendor Master Data• A master record must be created for every vendor• General data, Company Code data (Financial Accounting - FI), and Purchasing Org data (Material Management - MM)General data Company code data Purch. org data Address Account management Purchasing data Control data Payment Partner functions Payment transactions transactions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 11 reserved.
    • Vendor Master• Includes all data necessary for processing business transactions and corresponding with vendors• Information is shared between the accounting and purchasing departments © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 12 reserved.
    • Vendor Master – Typical Screens • Address • Control • Payment Transactions • Accounting Information • Correspondence • Purchasing Data • Partner Functions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 13 reserved.
    • Vendor Master General Data – Address General Data – Address Address Vendor Name Search Term Street address City, Region Postal code Country Communication Language Telephone, Fax, E-Mail © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 14 reserved.
    • Vendor Master General Data – Control Data• Account Control – Customer – Authorization – Trading partner – Group key• Tax Information – Tax codes – Fiscal address – Country code – City code• Reference Data / Area – International locator number – Industry – Transport zone © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 15 reserved.
    • Vendor Master General Data – Payment Transactions• Bank Details – Bank Key – Bank Account – Account Holder – Partner Bank Type• Payment Transactions – Alternative Payee – Instruction Key © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 16 reserved.
    • Vendor Master – Company Code – Accounting Information• Accounting Information – Reconciliation Account – Sort Key• Interest Calculation – Interest Calculation Indication – Interest Calculation Frequency• Withholding Tax – Withholding Tax Code – Exemption Number © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 17 reserved.
    • Vendor Master – Company Code – Payment Transactions• Payment Data – Payment Terms – Tolerance Group – Check Double Invoice – Check Cashing Time• Automatic Payment Transactions – Payment Methods – Alternate Payee – Payment Block• Invoice Verification – Tolerance Group © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 18 reserved.
    • Vendor Master – Purch. Org. Data – Purchasing Data• Conditions • Control Data – Acknowledgement – Order Currency Required – Terms of Payment – Returns to Vendor – Incoterms – Automatic Purchase Order – Minimum Order • Default Data Material Value – Purchasing Group• Sales Data – Planned Delivery Time – Salesperson © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 19 reserved.
    • Vendor Master – Purch. Org. Data – Partner Functions • Partner Functions – Partner Function – Partner Name © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 20 reserved.
    • Vendor Master – Purch. Org. Data – Account Group• Vendor masters are assigned to a vendor account group• Through field status maintenance, vendor account groups can be setup for one-time vendors, regional vendors, and internal vendors• The vendor account group controls both type and number range assignment for vendors © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 21 reserved.
    • Purchasing Info Record• The purchasing info record provides continuously updated information about the relationship of a specific material with a specific vendor• Order unit, price, price changes, tolerances, reminder infos, historic data, statistics, texts• Choice of automatic or manual updating © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 22 reserved.
    • Source List• The source list stores information about where to acquire a given material for a given period of time• It specifies whether this source should be used by Materials Requirement Planning (MRP) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 23 reserved.
    • Unit 7, Group 1 – Exercises 59. Vendor Account Groups 60. Create Vendor Master Accounting Record 61. Create Vendor Master Purchasing Record 62. Create Vendor Master Record Centrally 63. Create Vendor Master Record Centrally 64. Create Vendor Master Record Centrally © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 24 reserved.
    • Unit 7, Part 2 – Overview (Rules) • Fiscal Period • Plant Parameters • MRP © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 25 reserved.
    • Rules• Defines the parameters for Master Data and Transactions• Determines functionality for Master Data and Transactions• Relatively fixed• Changes as policy changes © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 26 reserved.
    • Fiscal Period• In order to execute any material postings, the current fiscal period has to be activated• By initializing the company code for material management, the first major integration between Financial Accounting (FI) and Logistics is completed © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 27 reserved.
    • Plant Parameters• Material Requirements Planning (MRP) controllers – Individuals responsible for running and maintaining Material Requirements Planning data and reports• Negative stock allowance – If a material is allowed to go negative for inventory stock © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 28 reserved.
    • Plant Parameters – (continued)• Purchasing – Special purchasing rules – External purchasing only settings• Planned orders – Rescheduling – Conversion to purchase requisitions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 29 reserved.
    • Plant Parameters – (continued)• Document number ranges – Planned orders – Purchase requisitions – Material Requirements Planning (MRP) lists – Reservations © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 30 reserved.
    • Material Requirements Planning• Detailed planning level• Primary Functions – Monitor inventory stocks – Determine material needs • Quantity • Timing – Generate purchase or production orders © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 31 reserved.
    • Materials Requirements Planning (continued)• Integrates Production Planning (PP) module with the Materials Management (MM) module• Prerequisites for Materials Requirement Planning (MRP) – Activate Material Requirements Planning (MRP) for a plant – Material Master created • Material Requirements Planning view • Material Requirements Planning type © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 32 reserved.
    • Material Requirements Planning Basic Process• Exploding the Bill of Material (if using production)• Netting Out Inventory• Lot Sizing• Time-phasing requirements © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 33 reserved.
    • Material Requirements Planning Net Requirements• Material Requirements Planning (MRP) calculates the quantity of material needed, if any, based on – Sales Orders – Material Reservations – Repair Parts – Inventory – Purchase Orders – Etc… © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 34 reserved.
    • Material Requirements Planning Net Requirements – (continued)• If adequate inventory is not available to meet Material Requirements Planning (MRP) needs then the system generates – Planned Production Orders – Planned Purchase Orders © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 35 reserved.
    • Material Requirements Planning Lot Sizing• Static – Based on fixed values in the Material Master• Periodic – Groups net requirements together from multiple periods• Optimum – Calculates the optimum lot size for a several periods of net requirements © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 36 reserved.
    • Unit 7, Group 2 – Exercises 65. Initialize Fiscal Period for Company Code 66. Maintain Plant Parameters for Material Management 67. Activate Materials Requirements Planning © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 37 reserved.
    • Unit 7, Part 3 Overview (Material Master) • Industry Sector • Material Type • Maintenance Features • Organizational Levels • Primary Views © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 38 reserved.
    • Material Master – Industry Sector• Records are grouped according to industry sector and material type• Determines the industry specific data that will appear on the master record © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 39 reserved.
    • Material Master – Material Type • Material types group materials with the same attributes • Material type information determines: – What views are maintained – Whether internal or external procurement is allowed – If changes in material quantity are updated – Which general ledger accounts are updated © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 40 reserved.
    • Material Master – Material Types• Standard material types are used in all industries. – ROH: Raw Materials • Purchased externally only • No sales view – HAWA: Trading Goods • Always purchased externally • Sold without any change to the material • No manufacturing views exist © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 41 reserved.
    • Material Master – Material Types (continued) – FERT: Finished Products • Are produced internally • Normally no purchasing views exist © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 42 reserved.
    • Material Master Additional Material Types • HIBE: Operating Supplies • VERP: Customer returnable packaging • LEER: Empty containers • KMAT: Configurable material • ERSA: Spare parts • DIEN: Services © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 43 reserved.
    • Material Master Additional Material Types (continued) • NLAG: Non-stock, non-valuated material • UNBW: Non-valuated, stocked material • FHMI: Production resources/tools • WETT: Competitive products • PROD: Product group • IBAU: Maintenance assembly (Plant Maintenance) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 44 reserved.
    • Material Master Maintenance• Defaults - speeds entry of data by using the most frequently used field values (plant, purchasing organization, etc.)• Reference Material - speeds entry of data by copying data from existing material master• Profiles - speeds entry of data by copying standard data created in a profile into a selected view Materials Requirements Planning (MRP)• Collective entry of storage location data - speeds creation of multiple storage locations © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 45 reserved.
    • Material Master Data• Material master data can be related to all organizational levels• General information of a material (description, number, base unit of measure) – Has to be related to the highest level of organization - the client © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 46 reserved.
    • Material Master – Levels• Client – Description – Units of measure – Material number – Engineering data• Plant – Planning data – Manufacturing data – Purchasing data © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 47 reserved.
    • Material Master – Levels (continued)• Storage Location – Stock quantities © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 48 reserved.
    • Material Master – Views • Basic data 1, 2 • Classification • Sales: sales organization data 1, 2 • Sales: general/plant data • Sales text • Purchasing • Purchase order text • Forecasting © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 49 reserved.
    • Material Master – Views (continued) • MRP 1, 2, 3, 4 • Work scheduling • Storage • Warehouse management • Quality management • Accounting 1, 2 • Costing 1, 2 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 50 reserved.
    • Material Master – Material Management • Basic Data • Purchasing • MRP 1,2,3 • General Plant Barrel Pen Data/Storage • Accounting 1 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 51 reserved.
    • Material Master – Basic Data• General data – Basic Unit of Measure • Unit of measure in which stocks of the material are managed – Material Group • Key that you use to group together several materials or services with the same attributes (e.g. productions, sales, touring-bike, off-road) – Division • Used to determine the sales area and the business area for a material, product, or service © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 52 reserved.
    • Material Master – Basic Data (continued)• Dimensions/EANs – Gross weight • Used to check storage capacity in warehouse – Net weight • Weight excluding packaging and extras – this is needed for sales and distribution – Weight Unit • Unit of Measure for weight – Volume • The space that the material occupies per unit of volume © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 53 reserved.
    • Material Master – Purchasing View• General Data – Order Unit • The unit of measure in which a company purchases the product – Purchasing Group • Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities.• Purchasing Values – Purchasing Value Key • Define the reminder days and tolerance limits for purchasing © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 54 reserved.
    • Material Master – Plant Data/Storage 1 • General Data – Container Requirements • Define the regulations that govern which type of container the material must be stored and shipped in – Storage Conditions • Defines the conditions on how a material must be stored or warehoused • Shelf Life Data – Minimum remaining shelf life • Minimum time the material must keep upon goods receipt for the goods receipt to be accepted by the system – Total Shelf Life • Period of time the material will keep in total, from the date of production or receipt to the shelf life expiration date © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 55 reserved.
    • Material Master – MRP 1• General Data – Purchasing Group • The buyer(s) who are responsible for certain purchasing activities• MRP Procedures – MRP Type • Determines whether and how the material is planned – Reorder Point • If stock falls below this point, the system is flagged to create a planned order – MRP Controller • The person(s) responsible for the material planning © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 56 reserved.
    • Material Master – MRP 1 (continued)• Lot Size Data – Lot Size • The lot sizing procedure to calculate the quantity to be produced or procured – Minimum Lot Size • The smallest order quantity – Fixed Lot Size • The quantity to be ordered © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 57 reserved.
    • Material Master – MRP 2• Scheduling – Planned Delivery Time • Number of calendar days needed to obtain the material – Scheduling Margin Key • Used to determine the floats required for scheduling• Net Requirement Calculation – Safety Stock • Specifies the quantity whose purpose is to satisfy unexpectedly high demand in the coverage period © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 58 reserved.
    • Material Master – MRP 3• Availability Check – Specifies whether and how the system checks availability and generates requirements for materials planning © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 59 reserved.
    • Material Master – Accounting 1• Current Valuation – Valuation Class – Allows the stock values of materials of the same material type to be posted to different G/L accounts. – Allows the stock values of materials of different material types to be posted to the same G/L account. – Determines together with other factors the G/L accounts updated for a valuation-relevant transaction (Material Movements) – Price Unit – Number of units to which the price refers © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 60 reserved.
    • Material Master – Accounting 1 (continued)• Current Valuation – Price Control Indicator – The price control used to valuate the stock of a material (e.g, Standard or Moving Average Price) – Standard Price – The valuation of material stocks at standard prices means that all goods movements are valuated at the same price over an extended period – Moving Average Price – The system calculates the moving average price automatically by dividing the material value in the stock account by the total of all storage location stocks in the plant concerned © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 61 reserved.
    • Unit 7, Group 3 – Exercises 68. Define Attribute for Material Types (Set Updating/Deselect Classification) 69. Create Material Master for Trading Goods 70. (Optional Exercise) Create Material Master for Operating Supplies © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 62 reserved.