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MELJUN CORTES Sales and Distribution Transactions

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MELJUN CORTES Sales and Distribution Transactions

MELJUN CORTES Sales and Distribution Transactions


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  • 1. Unit 19Sales and Distribution (SD) - Transactions -
  • 2. Business Process Integration SDJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2 2008. All rights reserved.
  • 3. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 3 2008. All rights reserved.
  • 4. Sales and Distribution (SD) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling PP Mgmt. Production SM Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. QM Integrated Business PS Controlling Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources SolutionsJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 4 2008. All rights reserved.
  • 5. Material Listing and Exclusion• Inclusions or exclusions (availability) of material for a customer or a customer group• Material Listing — products that can be sold• Material Exclusion — products that cannot be sold January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 5 2008. All rights reserved.
  • 6. Product Substitution Material Determination• Substitution of materials during sales order processing – Automatic – Manual• Examples: – Substitute a standard product with an appropriate replacement material – Substitute based on a customer preference – Substitute based on selection list (manual) January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 6 2008. All rights reserved.
  • 7. Customer Material Info Record• Data on a material defined for one specific customer is stored in the customer material information records – Customer-specific material number – Customer-specific material description – Customer-specific data on deliveries and delivery tolerances January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 7 2008. All rights reserved.
  • 8. Unit 19 – Exercises 154. Create Customer Material Info Record 155. Create Sales Order Using Customer Info Record 156. Create Delivery Note for Sales Order 157. Pick Materials on Delivery Note 158. Post Goods Issue 159. Bill Customer 160. Post Receipt of Customer PaymentJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 8 2008. All rights reserved.
  • 9. Unit 20Sales and Distribution (SD) - Transactions -
  • 10. Business Process Integration SDJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 10 2008. All rights reserved.
  • 11. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 11 2008. All rights reserved.
  • 12. Sales and Distribution (SD) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling PP Mgmt. Production SM Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. QM Integrated Business PS Controlling Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources SolutionsJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 12 2008. All rights reserved.
  • 13. Scheduling Agreements• Defines specific product quantities and delivery dates for a customer• Schedule lines and processed through standard delivery processing• Availability check is performed during creation and quantities are passed to MRP• System automatically updates delivered quantities January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 13 2008. All rights reserved.
  • 14. Scheduling Agreements (continued) Scheduling Agreement Delivery 02/10 150Date Qty Delivery02/15 150 05/10 15005/15 150 Delivery08/15 150 08/10 15011/15 300 Delivery 11/10 300January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 14 2008. All rights reserved.
  • 15. Unit 20 – Exercises 161. Create Scheduling Agreement 162. Process Deliveries for a Scheduling Agreement 163. Display Scheduling Agreement 164. Check Stock Status 165. Bill Customer 166. Run Customer Credit Check 167. Post Receipt of Customer PaymentJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 15 2008. All rights reserved.
  • 16. Unit 21Sales and Distribution (SD) - Transactions -
  • 17. Business Process Integration FI MM SDJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 17 2008. All rights reserved.
  • 18. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 18 2008. All rights reserved.
  • 19. Sales and Distribution (SD) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling PP Mgmt. Production SM Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. QM Integrated Business PS Controlling Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources SolutionsJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 19 2008. All rights reserved.
  • 20. Item Proposal• Frequently occurring combinations of material and quantities used by a customer• System can suggest the item proposal during order entry • Transferred into a sales order document • Selected from a selection list• Can be assigned to more than one customer master records January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 20 2008. All rights reserved.
  • 21. Unit 21 – Exercises 168. Create Item Proposal 169. Assign Item Proposal to Customer 170. Create Sales Order Using Item Proposal 171. Create Sales Order Value Discount 172. Run Material Requirements Planning 173. Create Purchasing Information Record for PPEN 174. Assign Source of Supply 175. Create Purchase Order via Requisition Assignment List 176. Create Goods Receipt 177. Create Invoice Receipt from Vendor 178. Post Payment to VendorJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 21 2008. All rights reserved.
  • 22. Unit 22Sales and Distribution (SD) - Transactions -
  • 23. Business Process Integration FI MM SDJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 23 2008. All rights reserved.
  • 24. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 24 2008. All rights reserved.
  • 25. Sales and Distribution (SD) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling PP Mgmt. Production SM Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. QM Integrated Business PS Controlling Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources SolutionsJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 25 2008. All rights reserved.
  • 26. Shipping Overview• Comprehensive functionality to support picking, packing and loading functions• Work list and deadline monitoring• Functions with backorder processing• Tightly coupled to the MM and FI modules• Facility for transportation management January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 26 2008. All rights reserved.
  • 27. Shipping Overview – (continued) Order 1 Order 4 Order 5 Order 2 Delivery 8…13 Delivery 8…16 Order 3 Delivery 8…14 Delivery 8…12 Delivery 8…15 Order Partial CompleteCombination Delivery DeliveryJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 27 2008. All rights reserved.
  • 28. Shipping Overview – (continued)• Delivery creation activities – checks order and materials to determine if a delivery is possible – delivery block, incompleteness – confirms availability – confirms export/foreign trade requirements – determines total weight & volume January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 28 2008. All rights reserved.
  • 29. Shipping Overview – (continued)• Delivery creation activities – generates packing proposal – considers partial deliveries – updates route assignment – assigns picking location – determines lot batches – updates sales order: status, delivery qty January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 29 2008. All rights reserved.
  • 30. Delivery Notes• Initiates the delivery process• Control mechanism for the process• Changes to delivery are allowable - products, quantities Picking Each step in the deliveryDelivery Packing process Note Loading updates the delivery Post Goods Issue note status January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 30 2008. All rights reserved.
  • 31. Delivery Due List• Produces a work-list of deliveries• Encompasses deliveries and transfers• Can be scheduled to run in batch• Automatically combines deliveries January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 31 2008. All rights reserved.
  • 32. Picking• Quantities based on delivery• Assigned date when picking should begin• Automated storage location assignment• Supports serial number tracking and batch management• Integrated with Warehouse Management (WM) January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 32 2008. All rights reserved.
  • 33. Packing• Identifies which packaging is to be used for specified products• Identifies and updates accounts associated with returnable packaging• Tracks the packed product by container• Insures weight/volume restrictions are enforced January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 33 2008. All rights reserved.
  • 34. Goods Issue• Event that indicates the change in ownership of the products• Reduces inventory• Automatically updates the G/L accounts• Ends the shipping process and prevents changes to the shipping documents January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 34 2008. All rights reserved.
  • 35. Goods Issue – (continued) General Ledger Cost of Goods Sold Inventory Debit Credit Debit Credit 1000 1000January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 35 2008. All rights reserved.
  • 36. Unit 22, Group 1 – Exercises 179. Run Delivery Due List 180. Pick Materials on Delivery Note 181. Post Goods IssueJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 36 2008. All rights reserved.
  • 37. Billing Overview• Automated invoicing based on sales orders and/or deliveries• Functionality for processing credit/debit memos and rebates• Integration with Financial Accounting (FI) and Controlling (CO)• Updates customer’s credit data• Can create pro forma invoices January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 37 2008. All rights reserved.
  • 38. Billing Overview – (continued) Sales InvoiceSold To: General Ledger Account AssignmentRushmore GroupSales Org: S001Dist Channel: RE Customer A/R Recon Revenue Debit Credit Debit Credit Debit CreditDivision: 01 500 500 500Conditions/Price:$500 January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 38 2008. All rights reserved.
  • 39. Billing Methods Delivery 8…20 Invoice 9…45 Delivery based Order 6 Invoicing Delivery 8…21 Invoice 9…46 Delivery 8…33 Collective Order 9 Delivery 8…34 Invoice 9…68 Invoicing Order 14 Delivery 8…56 Invoice 9…91 Split Order 32 Delivery 8…86 Invoicing Invoice 9…92January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 39 2008. All rights reserved.
  • 40. Billing Plans• Periodic — total amount for a planned billing period• Milestone — distributing the total amount over multiple billing dates - typically used with the project system (PS)• Installment — evenly proportioned amounts and defined payment dates• Resource related — consumed resources such as service or consulting January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 40 2008. All rights reserved.
  • 41. Billing Documents• Explicitly specify documents• Billing due list — builds a work list of invoices that should be generated• Automatic posting to Financial Accounting (FI) January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 41 2008. All rights reserved.
  • 42. Unit 22, Group 2 – Exercises 182. Run Billing Due List, Invoice Customers 183. Post Receipt of Customer PaymentJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 42 2008. All rights reserved.
  • 43. Unit 23Sales and Distribution (SD) - Transactions -
  • 44. Business Process Integration FI MM SDJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 44 2008. All rights reserved.
  • 45. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 45 2008. All rights reserved.
  • 46. Sales and Distribution (SD) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling PP Mgmt. Production SM Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. QM Integrated Business PS Controlling Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources SolutionsJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 46 2008. All rights reserved.
  • 47. Customer Return Delivery Customer Return Note Order received Goods Receipt Payment to Customer Quality Create Inspection Credit MemoJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 47 2008. All rights reserved.
  • 48. Customer Return – (continued)1 Order 14 Delivery 8…56 Invoice 9…68 Quality2 Return Order Return Delivery Inspection Return to Inventory3 Credit Memo Payment January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 48 2008. All rights reserved.
  • 49. Customer Return – (continued)• Returns document – Billing block can be proposed – Use the Order reason field to identify the reason for the return – Full access to pricing and ability to re-price• Return delivery – Issues a goods receipt to place material into inventory January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 49 2008. All rights reserved.
  • 50. Customer Return – (continued)• Credit memo – Billing block must be cleared from Return – Posts to Financial Accounting (FI) – Can be processed in batch (background) – Can be processed collectively (grouped) January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 50 2008. All rights reserved.
  • 51. Unit 23, Group 1 – Exercises 184. Create Goods Return Order 185. Create Delivery Note for Return Order 186. Receive Materials from Goods Return Order 187. Check Document Flow 188. Review Stock OverviewJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 51 2008. All rights reserved.
  • 52. Unit 23, Group 2 – Exercises 189. Transfer Returned Stock to Unrestricted Use 190. Post Customer Credit 191. Create Billing Document 192. Release Billing Document to Accounting 193. Check Document Flow 194. Post Payment of Customer Refund 195. Check Document FlowJanuary 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 52 2008. All rights reserved.
  • 53. The End!