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Unit 12Materials Management (MM)            - Transactions -
Business Process Integration                                 MM                   © SAP AG - University Alliances and TheJ...
Transaction Data• Includes internal and external exchanges that  describe business activities• Unlike master data, aggrega...
Materials Management (MM)                                         SD                                FI                    ...
Procurement Process               (Procure-to-Pay)                 Purchase                                               ...
Basic Procurement Process      • Requirements Determination - Purchase        Requisition      • Vendor Selection      • O...
Purchase Requisitions• Internal document• Requesting a certain quantity of material or  service on a certain date• Can be ...
Purchase Requisitions Sources• Manually created by user department      – Office supplies      – Projects      – Prototype...
Purchase Requisitions Processing      • Create purchase requisition (manually or        automatically)      • Determine so...
Purchase Requisitions Creating• Default data for line items      – Delivery dates, plants, purchasing groups, etc.• Mainta...
Purchase Orders• Purchase Orders are:      – A formal request to a vendor to provide materials        or services      – A...
Purchase Order Structure                       Header• Header - information specific to the entire  purchase order      – ...
Purchase Order Structure                      Line Items• Line item details      – Account assignment      – Delivery sche...
Purchase Order• Request for Quotations• Purchase Order• Order Acknowledgment                 © SAP AG - University Allianc...
Purchase Order – Output Format•    Printed and mailed•    E-mail•    Electronic Data Interchange (EDI)•    Faxed (hardcopy...
Goods Receipt• Goods receipt with reference to a purchase  order      – Copy data from purchase order      – Delivery noti...
Goods Receipt (continued)• You can search for the purchase order number  with      – Material number, vendor number, etc. ...
Goods Receipt – Destinations• Stock - given a storage location, can be posted  to three different stock statuses      – Un...
Goods Receipt – Movement Types• Movement types - stock transactions    – Goods receipt    – Goods issue    – Stock transfe...
Goods Receipt – Movement Types            (continued)• 101 - goods receipt for purchase order into  warehouse/stores• 102 ...
Goods Receipt – Account Postings• Inventory account is debited at standard price• Goods Receipt/Inventory Receipt (GR/IR) ...
Goods Receipt – Effects• Purchase Order (PO) history and Purchase  Order (PO) updated• Material Master - stock and value u...
Goods Receipt – Effects                   (continued)• Material and financial documents created  and/or updated• Stock and...
Invoice Verification• Matches the vendor’s invoice to the purchase  order and the goods receipt (3rd part of 3-  way match...
Invoice Payment• Selects invoices for payment based on the  payment terms in the vendor master or  purchase order• Generat...
3-Way Match for Payment                    Purchase                    Order                                              ...
Accounts Payable Settlement                    Process• Determines:      – Open items to be paid      – When they will be ...
Goods Receipt / Invoice Receipt                  Reconciliation Account   Purchase requisition                            ...
Goods Receipt / Invoice Receipt                             Reconciliation Account                                        ...
Vendor Payment                                                     Amount owed is paid to     Bank                        ...
(FI – MM) Integration Points               Goods                     Invoice                    Payment               Rece...
Automatic Account Assignment• Debit posting $100                     • Credit posting $100• BSX - inventory               ...
Unit 12 – Exercises               100.   Create Purchase Order for Slick Pens               101.   Create Purchase Order f...
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MELJUN CORTES Materials Management Transactions

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MELJUN CORTES Materials Management Transactions

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Transcript of "MELJUN CORTES Materials Management Transactions"

  1. 1. Unit 12Materials Management (MM) - Transactions -
  2. 2. Business Process Integration MM © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 2 reserved.
  3. 3. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 3 reserved.
  4. 4. Materials Management (MM) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 4 reserved.
  5. 5. Procurement Process (Procure-to-Pay) Purchase Purchase Requisition Order Notify 3-Way Vendor Match Payment to Vendor Vendor Shipment Invoice Receipt Goods Receipt © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 5 reserved.
  6. 6. Basic Procurement Process • Requirements Determination - Purchase Requisition • Vendor Selection • Order Processing - Purchase Order • Order Tracking • Goods Receipt and Inventory Management • Invoice Verification • Payment © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 6 reserved.
  7. 7. Purchase Requisitions• Internal document• Requesting a certain quantity of material or service on a certain date• Can be created: – Manually – Automatically (Materials Requirements Planning (MRP), sales orders, etc.)• Release approval procedures are optional © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 7 reserved.
  8. 8. Purchase Requisitions Sources• Manually created by user department – Office supplies – Projects – Prototype materials• Automatically created by – Planning (Material Requirements Planning (MRP), Master Production Schedule (MPS)) – Plant Maintenance – Production Orders – Sales Orders © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 8 reserved.
  9. 9. Purchase Requisitions Processing • Create purchase requisition (manually or automatically) • Determine source of supply • Release procedure (optional) • Assign vendor and process © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 9 reserved.
  10. 10. Purchase Requisitions Creating• Default data for line items – Delivery dates, plants, purchasing groups, etc.• Maintain line item data – Materials, quantities, delivery dates, etc.• Maintain account assignment (if required) – Cost center, General Ledger accounts, project number, etc.• Check data• Save © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 10 reserved.
  11. 11. Purchase Orders• Purchase Orders are: – A formal request to a vendor to provide materials or services – An internal planning and tracking tool• Purchase Orders identify: – Vendor – Material and/or service – Quantity and price – Delivery dates – Terms of payment © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 11 reserved.
  12. 12. Purchase Order Structure Header• Header - information specific to the entire purchase order – Vendor – Currency – Payment terms © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 12 reserved.
  13. 13. Purchase Order Structure Line Items• Line item details – Account assignment – Delivery schedule – Materials or services quantity – Price – Description – Item category © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 13 reserved.
  14. 14. Purchase Order• Request for Quotations• Purchase Order• Order Acknowledgment © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 14 reserved.
  15. 15. Purchase Order – Output Format• Printed and mailed• E-mail• Electronic Data Interchange (EDI)• Faxed (hardcopy or electronic)• eXtensible Markup Language (XML) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 15 reserved.
  16. 16. Goods Receipt• Goods receipt with reference to a purchase order – Copy data from purchase order – Delivery notification – Invoice verification – Updates purchase order history – Inventory update – Automatic update of General Ledger (G/L) accounts © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 16 reserved.
  17. 17. Goods Receipt (continued)• You can search for the purchase order number with – Material number, vendor number, etc. © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 17 reserved.
  18. 18. Goods Receipt – Destinations• Stock - given a storage location, can be posted to three different stock statuses – Unrestricted-use – Quality inspection – Blocked stock (valuated)• Consumption - can be assigned a recipient or unloading point• Goods receipt for blocked stock - updates inventory, but material is not valuated (conditional acceptance) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 18 reserved.
  19. 19. Goods Receipt – Movement Types• Movement types - stock transactions – Goods receipt – Goods issue – Stock transfer• Movement type determines which – Quantity fields are updated – Stock types are updated – General Ledger (G/L) stock or consumption accounts are updated © SAP AG - University Alliances and TheJanuary– Fields are displayedGroup, LLC 2008. All rights 2008 Rushmore during document entry 19 reserved.
  20. 20. Goods Receipt – Movement Types (continued)• 101 - goods receipt for purchase order into warehouse/stores• 102 - reversal of goods receipt for purchase order into warehouse/stores• 122 - return delivery to vendor• 501 - receipt w/o purchase order into unrestricted-use stock © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 20 reserved.
  21. 21. Goods Receipt – Account Postings• Inventory account is debited at standard price• Goods Receipt/Inventory Receipt (GR/IR) clearing account is credited at purchase order price• Price difference account is debited (credited) with difference between standard price and purchase order price © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 21 reserved.
  22. 22. Goods Receipt – Effects• Purchase Order (PO) history and Purchase Order (PO) updated• Material Master - stock and value updated• Notification of goods receipt issued (optional)• Transfer request to Warehouse Management system (if active) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 22 reserved.
  23. 23. Goods Receipt – Effects (continued)• Material and financial documents created and/or updated• Stock and consumption accounts updated• Inspection notification in Quality Management (QM) - if active © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 23 reserved.
  24. 24. Invoice Verification• Matches the vendor’s invoice to the purchase order and the goods receipt (3rd part of 3- way match)• Matches price and quantity• Updates the purchase order and its history• Updates accounting information © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 24 reserved.
  25. 25. Invoice Payment• Selects invoices for payment based on the payment terms in the vendor master or purchase order• Generates payment for released invoices• Updates accounting information © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 25 reserved.
  26. 26. 3-Way Match for Payment Purchase Order Payment Program Invoice Debit Credit Receipt Verification Goods Receipt © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 26 reserved.
  27. 27. Accounts Payable Settlement Process• Determines: – Open items to be paid – When they will be paid – Bank from which payment will be made – Payment medium – Who will get paid• Payment process creates a financial accounting document to record the transaction © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 27 reserved.
  28. 28. Goods Receipt / Invoice Receipt Reconciliation Account Purchase requisition No impact on Financial Accounting (FI) Purchase order Materials Management (MM) and Financial Accounting (FI) Goods receipt via automatic account assignment Inventory GR / IR Dr Cr Dr Cr $100 $100 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 28 reserved.
  29. 29. Goods Receipt / Invoice Receipt Reconciliation Account Amount owed is Invoice receipt assigned and transferred to vendor account payable GR / IR Vendor A/P Dr Cr Dr Cr $100 $100 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 29 reserved.
  30. 30. Vendor Payment Amount owed is paid to Bank vendor and account payable is reduced Bank Vendor A/P Dr Cr Dr Cr $100 $100 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 30 reserved.
  31. 31. (FI – MM) Integration Points Goods Invoice Payment Receipt Receipt Program AP Inventory GR / IR (Vendor) Bank Dr Cr Dr Cr Dr Cr Dr Cr $100 $100 $100 $100 $100 $100 © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 31 reserved.
  32. 32. Automatic Account Assignment• Debit posting $100 • Credit posting $100• BSX - inventory • WRX goods receipt posting to trading posting to GR/IR account goods inventory 310XXX account 201XXX © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 32 reserved.
  33. 33. Unit 12 – Exercises 100. Create Purchase Order for Slick Pens 101. Create Purchase Order for Premier Pens 102. Create Purchase Order for Promotions, Ltd. 103. Create Goods Receipts for Purchase Orders 104. Create Invoice Receipts from Vendors 105. Post Payment to Vendors 106. Display Vendor Line Items © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 33 reserved.
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