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Unit 1 1     Unit      Business Processes,        Integration, and    Configuration in the SAP       R/3 Environment
Learning Approaches• Our Approach      – Cross functional      – Understand business processes and their        relationsh...
Learning by Creating a Model Business• Understanding business processes and their  integrative nature• Understanding SAP o...
Pen Incorporated• Start-up company in the promotional pen  business• Initially buys and re-sells different lines of  promo...
SAP R/3 andBusiness Processes    - Overview -
Pen Incorporated                     Procure for Sales Order    Pre-Sales          Sales Order                            ...
Pen Incorporated                               Produce for Sales Order      Pre-Sales            Sales Order              ...
SAP Enterprise System                                         SD                                FI                        ...
Logistics     •    Materials Management (MM)     •    Sales and Distribution (SD)     •    Production Planning (PP)     • ...
Accounting and Finance      •    Financial Accounting (FI)      •    Treasury (TR)      •    Controlling (CO)      •    En...
Human Resources      • Human Resources (HR)                  © SAP AG - University Alliances and TheJanuary 2008       Rus...
Materials Management (MM)                                         SD                                FI                    ...
Components of Materials                      Management                                                                   ...
Purchasing is a component of Materials Management (MM).The Materials Management (MM) module is fully integrated withthe ot...
Inventory Management and PhysicalInventory (MM-IM)PurposeThis component deals with the following tasks:Management of mater...
MRP Procedures in Consumption-BasedPlanningUseIn consumption-based planning, the followingMRP procedures are available:Reo...
Logistics Invoice Verification (MM-IV-LIV)PurposeLogistics Invoice Verification is a part ofMaterials Management (MM). It ...
Product CatalogA number of media can be used as vehicles forpresentations, including:Print mediaCD-ROMOnline services (suc...
Foreign TradeOfficial customs brokers are licensed by thecustoms service to assist you with import andexport transactions....
Integration               Procurement Process               (Procure-to-Pay)                 Purchase                     ...
Sales and Distribution (SD)                                         SD                                FI                  ...
Components of Sales and                             Distribution                                                          ...
Integration               Sales Order Process               (Order-to-Cash)                Sales Order                    ...
Financial Accounting (FI)                                        SD                                FI                     ...
Components of Financial Accounting                                                           Accounts                     ...
Integration               Procurement Process               (Procure-to-Pay)                 Purchase                     ...
Integration               Sales Order Process               (Order-to-Cash)                Sales Order                    ...
SAP R/3 Configuration      - Overview -
SAP Enterprise System                                         SD                                FI                        ...
Business Process Integration      • “The Stool”               – Components                 •   Organizational Data        ...
Business Process Integration                  FI             MM                    SD                                     ...
Organizational Data• A hierarchy in which the organizational units  in an enterprise are arranged according to  tasks and ...
Master Data• Master data is relatively fixed       – Material master data       – Vendor master data       – Purchasing in...
Rules• Defines the parameters for Master Data and  Transactions• Determines functionality for Master Data and  Transaction...
Transaction Data• Includes internal and external exchanges that  describe business activities• Unlike master data, aggrega...
Functional Areas – Where and When      • Business Process Integration I               – Financial Accounting (FI)         ...
Functional Areas – Where and When      • Business Process Integration II               – Financial Accounting (FI)        ...
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MELJUN CORTES Business Processes, Integration, and Configuration in the SAP r3 Environment

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MELJUN CORTES Business Processes, Integration, and Configuration in the SAP r3 Environment

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Transcript of "MELJUN CORTES Business Processes, Integration, and Configuration in the SAP r3 Environment"

  1. 1. Unit 1 1 Unit Business Processes, Integration, and Configuration in the SAP R/3 Environment
  2. 2. Learning Approaches• Our Approach – Cross functional – Understand business processes and their relationships to SAPs organizational structure – Highlight integration/configuration!! © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 2 reserved.
  3. 3. Learning by Creating a Model Business• Understanding business processes and their integrative nature• Understanding SAP organizational structures• Combining business processes and SAP organizational structure (i.e., configuration)• Test the newly configured system• View system outputs - statistics, reports, and graphics © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 3 reserved.
  4. 4. Pen Incorporated• Start-up company in the promotional pen business• Initially buys and re-sells different lines of promotion pens• Sells to both wholesale and retail – procure and distribute• Later acquires a production facility to manufacture its own product – produce and distribute © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 4 reserved.
  5. 5. SAP R/3 andBusiness Processes - Overview -
  6. 6. Pen Incorporated Procure for Sales Order Pre-Sales Sales Order Accounts Delivery Billing Activity Receivable Availability Goods to Check Delivery In Inventory Plant or Inventory General Warehouse Postings Ledger YES Accounts NO Goods from Purchase Order Purchase Purchase Goods Invoice Accounts Requisition Order Receipt Receipt Payable © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 6 reserved.
  7. 7. Pen Incorporated Produce for Sales Order Pre-Sales Sales Order Accounts Delivery Billing Activity Receivable Availability Goods Issued to Check Delivery In Inventory Plant or Inventory General Warehouse Postings Ledger YES Accounts Issue Goods to NO Production Goods from Order Production Order Planned Production Completion Confirmation Accounts Order Order Payable © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 7 reserved.
  8. 8. SAP Enterprise System SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 8 reserved.
  9. 9. Logistics • Materials Management (MM) • Sales and Distribution (SD) • Production Planning (PP) • Quality Management (QM) • Plant Maintenance (PM) • Service Management (SM) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 9 reserved.
  10. 10. Accounting and Finance • Financial Accounting (FI) • Treasury (TR) • Controlling (CO) • Enterprise Controlling (EC) • Fixed Asset Management (AM) • Project Systems (PS) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 10 reserved.
  11. 11. Human Resources • Human Resources (HR) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 11 reserved.
  12. 12. Materials Management (MM) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 12 reserved.
  13. 13. Components of Materials Management Foreign Valuation Trade/ Customs Logistics Service Invoice Master Verification Materials Product Management Purchasing MRP Catalog (MM) Material Service Entry Master Sheet Inventory Physical Mgmt. Inventory © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 13 reserved.
  14. 14. Purchasing is a component of Materials Management (MM).The Materials Management (MM) module is fully integrated withthe other modules of the SAP System. It supports all the phasesof materials management: materials planning and control,purchasing, goods receiving, inventory management, and invoiceverification.The tasks of the MM Purchasing component are as follows:• External procurement of materials and services• Determination of possible sources of supply for a requirement identified by the materials planning and control system or arising directly within a user department• Monitoring of deliveries from and payments to vendors• Good communication between all participants in the procurement process is necessary for Purchasing to function smoothly.
  15. 15. Inventory Management and PhysicalInventory (MM-IM)PurposeThis component deals with the following tasks:Management of material stocks on a quantityand value basisPlanning, Entry, and Documentation of allGoods MovementsCarrying out the Physical InventoryFeatures
  16. 16. MRP Procedures in Consumption-BasedPlanningUseIn consumption-based planning, the followingMRP procedures are available:Reorder point procedureForecast-based planningTime-phased materials planning
  17. 17. Logistics Invoice Verification (MM-IV-LIV)PurposeLogistics Invoice Verification is a part ofMaterials Management (MM). It is situated atthe end of the logistics supply chain thatincludes Purchasing, Inventory Management,and Invoice Verification. It is in Logistics InvoiceVerification that Incoming Invoices are verifiedin terms of their content, prices andarithmetic. When the invoice is posted, theinvoice data is saved in the system. The systemupdates the data saved in the invoicedocuments in Materials Management andFinancial Accounting.
  18. 18. Product CatalogA number of media can be used as vehicles forpresentations, including:Print mediaCD-ROMOnline services (such as internet, T-Online, CompuServe, AOL)Information kiosks at the point of purchaseThe Product Catalog functionality comprises aprogramming interface (Business API) foraccessing the data and integrated maintenanceof product catalog-related data. This datacomprises:The layout of the product catalogThe materials and prices in the product catalogTextsMulti-media objects (graphics, sounddocuments, video clips etc.).Service MasterMM External Services Management provides abasic process for the procurement of externallyperformed services. This basic processcomprises the following functionality:
  19. 19. Foreign TradeOfficial customs brokers are licensed by thecustoms service to assist you with import andexport transactions. They have theresponsibility to ensure that all foreign tradecustoms procedures are followed completelyand comply to legal regulations. They alsoensure that the duties collected from yourcompany are turned over to the governmentwhen they become due.Although the services of a customs brokerreplace the need for your company to handlethe necessary tasks associated with foreigntrade, they can be very costly.SAPs FT system incorporates all of thenecessary checks and balances necessary toensure that your import and exporttransactions are handled lawfully and that theduties owed to the customs authorities arecalculated instantly and accurately.
  20. 20. Integration Procurement Process (Procure-to-Pay) Purchase Purchase Requisition Order Notify Vendor Payment to Vendor Vendor Shipment Invoice Receipt Goods Receipt © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 20 reserved.
  21. 21. Sales and Distribution (SD) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 21 reserved.
  22. 22. Components of Sales and Distribution Shipping Transport Sales Sales Information Support Sales and System Master Distribution Data Billing (SD) Foreign Sales Trade Credit Mgmt. © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 22 reserved.
  23. 23. Integration Sales Order Process (Order-to-Cash) Sales Order Check Entry Availability Pick Materials Receipt of Pack Customer Payment Materials Invoice Customer Post Goods Issue © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 23 reserved.
  24. 24. Financial Accounting (FI) SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 24 reserved.
  25. 25. Components of Financial Accounting Accounts Receivable Financial Accounting General Fixed Ledger Assets (FI) Accounts Banks Payable Special Purpose Ledger © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 25 reserved.
  26. 26. Integration Procurement Process (Procure-to-Pay) Purchase Purchase Requisition Order Notify Vendor Payment to Vendor Vendor Shipment Invoice Receipt Goods Receipt © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 26 reserved.
  27. 27. Integration Sales Order Process (Order-to-Cash) Sales Order Check Entry Availability Pick Materials Receipt of Pack Customer Payment Materials Invoice Customer Post Goods Issue © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 27 reserved.
  28. 28. SAP R/3 Configuration - Overview -
  29. 29. SAP Enterprise System SD FI Sales and Financial Distribution Accounting MM CO Materials Controlling SM PP Mgmt. Production Planning R/3 AM Fixed Assets Mgmt. EC Service Client / Server Enterprise Mgmt. Controlling QM Integrated Business PS Quality Project Mgmt. PM Solution WF System Plant Maintenance Workflow HR IS Human Industry Resources Solutions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 29 reserved.
  30. 30. Business Process Integration • “The Stool” – Components • Organizational Data • Master Data • Rules • Transactions © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 30 reserved.
  31. 31. Business Process Integration FI MM SD Rules FI MM SD © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 31 reserved.
  32. 32. Organizational Data• A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions• Are static data and are rarely changed• The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 32 reserved.
  33. 33. Master Data• Master data is relatively fixed – Material master data – Vendor master data – Purchasing information record – General Ledger master data• Before making the master data configurations, you must have completely defined the organizational structures © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 33 reserved.
  34. 34. Rules• Defines the parameters for Master Data and Transactions• Determines functionality for Master Data and Transactions• Relatively fixed• Changes as policy changes © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 34 reserved.
  35. 35. Transaction Data• Includes internal and external exchanges that describe business activities• Unlike master data, aggregate transactional data is dynamic – each transaction is unique © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 35 reserved.
  36. 36. Functional Areas – Where and When • Business Process Integration I – Financial Accounting (FI) – Materials Management (MM) – Sales and Distribution (SD) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 36 reserved.
  37. 37. Functional Areas – Where and When • Business Process Integration II – Financial Accounting (FI) – Controlling (CO) – Materials Management (MM) – Production Planning (PP) – Quality Management (QM) – Sales and Distribution (SD) © SAP AG - University Alliances and TheJanuary 2008 Rushmore Group, LLC 2008. All rights 37 reserved.
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