XXXXXXX XXXXXXXXX Asset Management    Presentation
General Asset Management DefinitionIT Asset Management: Is the set of business practicesthat join financial, contractual a...
General Scope of Asset Management• Desktops• Laptops• Servers: physical and virtual (includes data centers and  remote loc...
General Goals of ITAM• Uncover savings through process improvement and  support for strategic decision making• Gain contro...
General Benefits of ITAM   Correct asset information reporting   More effective contract negotiations   Reduces TCO for...
Current Process•ITAM makes rounds to departments•ITAM gathers information in multiple formats•ITAM tries to compile info i...
“Discussed” Process•Departments build their own processes and send data to ITAM in multiple formats•ITAM receives data in ...
Will the process satisfy an audit?                                                  Where do I start?   Licensed   Softwar...
The ITAM should be able to answer these questions:•   Was the asset approved for use?•   Who approved the asset?•   When w...
CONSIDER BIGGER PICTURE                                                 CONSIDER BUILDING A CLEAN INTEGRATED SOLUTION     ...
Will the process satisfy an audit?   Licensed   Software     Audit   Hardware     Audit       Reporting and Governance    ...
Desired OutcomeProcess that will result in Operational Efficiency        Consolidation and Compliance      IT Hardware    ...
Questions we need to answer• What is the focus/scope? (Departmental/General  Office/Enterprise?)• Is this a project, an in...
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Itam Presentation by Cydney Davis

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Itam Presentation by Cydney Davis

  1. 1. XXXXXXX XXXXXXXXX Asset Management Presentation
  2. 2. General Asset Management DefinitionIT Asset Management: Is the set of business practicesthat join financial, contractual and inventory functionsto support life cycle management and strategicdecision making for the IT environment. • Assets include all elements of software and hardware that are found in the business environment.Common Business Practices: request and approvalprocess, procurement management, life cyclemanagement, redeployment and disposal management 2
  3. 3. General Scope of Asset Management• Desktops• Laptops• Servers: physical and virtual (includes data centers and remote locations)• Network Devices• Handhelds (PDA, Smart Phone-Blackberry)• Software• Contracts related to all asset types• Mainframe• Security Certificates• Telephones/VOIP• PTC Hardware & Software (Industry required by 2015) 3
  4. 4. General Goals of ITAM• Uncover savings through process improvement and support for strategic decision making• Gain control of the inventory• Standardization of devices and applications• Increase accountability to ensure compliance• Enhance performance of assets and the life cycle management• Risk reduction through standardization, proper documentation, loss detection• Optimize financial and expenditure planning ITAM is not software distribution and Patch Management (that is part of Desktop Release Management Process; however, ITAM data are inputs and/or outputs associated with the process) 4
  5. 5. General Benefits of ITAM Correct asset information reporting More effective contract negotiations Reduces TCO for IT assets Improved forecasting and planning for the replacement of desktops, laptops, servers, network devices, storage and software Inventory management accuracy and optimization Reduce costs by avoiding software license under-utilization Improved contract and warranty management Expense reconciliation against budget Billing reconciliation Avoid penalties for software license non-compliance Attestation accuracy 5
  6. 6. Current Process•ITAM makes rounds to departments•ITAM gathers information in multiple formats•ITAM tries to compile info into useable data Spreadsheet Database Verbal ITAM Verbal Word Doc Verbal File Cabinet 6
  7. 7. “Discussed” Process•Departments build their own processes and send data to ITAM in multiple formats•ITAM receives data in multiple formats and ways•ITAM tries to compile useable data Spreadsheet Database Verbal ITAM Verbal Word Doc Verbal File Cabinet Some Improvement - I TAM is getting needed information on software licensing 7
  8. 8. Will the process satisfy an audit? Where do I start? Licensed Software Audit Hmmm . . .Lots of incomplete records. XXXXXXX XXXXXXXXX is going to owe $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 8
  9. 9. The ITAM should be able to answer these questions:• Was the asset approved for use?• Who approved the asset?• When was the asset purchased?• Who is the asset manufacturer?• Does the asset have a serial number?• Does the asset need to be registered?• Does the asset have to be reported to any agency?• How is the asset used?• Where is the asset now?• Is the asset still viable?• Can the asset be upgraded?• Does the asset need to be sunset or discontinued? Why and When?• Do we get a discount for ordering more of the assets?• What are the contractual obligations from the manufacturer or supplier?The asset management solution should provide these inputs/outputs. 9
  10. 10. CONSIDER BIGGER PICTURE CONSIDER BUILDING A CLEAN INTEGRATED SOLUTION Attestation Financial PlanningReporting and Governance Cost Budget Planning Allocations And Requisitions and Control Life Cycle Asset Management Management Reporting Vendor Risk Management Management Contract Security Management Management ITAM (Asset Management) 10
  11. 11. Will the process satisfy an audit? Licensed Software Audit Hardware Audit Reporting and Governance Financial Planning Cost Budget Planning Allocations And Requisitions and Control Life Cycle Asset Management Management Reporting Vendor Risk Management Management Contract Security Management Management ITAM Asset Management 11
  12. 12. Desired OutcomeProcess that will result in Operational Efficiency Consolidation and Compliance IT Hardware and Software Production Equipment ASSETS Facilities Transportation Assets
  13. 13. Questions we need to answer• What is the focus/scope? (Departmental/General Office/Enterprise?)• Is this a project, an initiative or a program?• What will be supported from and expected by upper management?• Is there a budget?• Who will be involved? (Legal, IT, Purchasing)• What are we trying to accomplish?• What are we trying/needing to solve?• Was there an event that triggered this need and what was/is it?• Is the document a straw man/starting point, or are we truly ready to develop and implement an asset management program at NS?• How does attestation/regulatory compliance/finance, etc. play into the decisions for asset management. 13

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