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Learn about the benefits of myVRM!

Learn about the benefits of myVRM!

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  • Make money flow continuously
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  • 1. The Complications of Traveling
  • 2. Flight delays and cancellations
  • 3. Skyrocketing travel costs
  • 4. The skyrocketing cost of corporate meeting travel has become a crisis-level issue
  • 5. Stuck in traffic
  • 6. Time away from the office
  • 7. The scheduling and planning of meetings, events and conferences is becoming more and more complex
  • 8. Scheduling Options Non Video TelePresence• No central source for Video Rooms Desktop managing meetings Finance/ People Rooms Accounting• Lots of different pieces - Equipment, systems, Outlook / Notes Cisco TelePresence people, schedules, etc. Cisco A/V Management System TelePresence• Manual processes A/V Support Equipment Catering
  • 9. With the increase of videoconferencing use,the coordination of people and time zones has become nearly impossible
  • 10. Double Booked Rooms
  • 11. Conference cancellations and time changes Meeting Cancelled The City of New York THE HISTORIC RESOURCE COMMISSION MEETING OF 3-4-2011 HAS BEEN CANCELLED The next meeting will be held on 4-5-2011
  • 12. No shows are a continuous nuisanceNever knowing if participants coming to the conference or if they have all the details
  • 13. Using multiple processes to book conferences,people, audio visual equipment, catering and housekeeping work orders
  • 14. The complex and confusing worldof scheduling has been taking awayfrom companies’ success for far too long…
  • 15. TheSolution…
  • 16. …Brings it all together
  • 17. Scheduling details on ALL of your conferences 1:00pm-3:30pm myVRM Training9:00am-11:00amEuropean Expansion
  • 18. Cisco TelePresenceSchedulea variety Room Onlyof rooms
  • 19. Reserve and automatically connect to bridge ports
  • 20. One Centralized CalendarOne Centralized Calendar
  • 21. Accessible from Multiple Interfaces Web Interface, Outlook and Lotus Notes Integration
  • 22. Web Based Access
  • 23. Create Conference
  • 24. Conference Types
  • 25. Custom Recurring Past dates are grayed out to avoid human errorImmediate, future, recurring and custom recurring times are never a problem, even on a random date schedule
  • 26. Select Participants
  • 27. Select Rooms Multiple level filtering allows users to searchAbility to select rooms rooms by various facets in list or details view
  • 28. Enable users to easily search for available rooms Specific details of each room displayed
  • 29. Manage Audio Visual Settings Continuous presence layouts Default Endpoint connection details prefills and calls are automatically launched to the bridge
  • 30. Request Audio Visual Needs Include delivery and pick up times and instructionsReal time inventory Total cost of items and tracking services automatically calculated
  • 31. Audio Visual Work Order DetailsOnce submitted, AV work orders are sent to the AV Administrator for tracking and fulfillment Work orders can be printed exported to PDF and Excel
  • 32. Request Catering NeedsWest Coast Location Service typeEast Coast shown according Location to time zone
  • 33. Request Housekeeping Include start and complete times Add Special InstructionsNotify hostof request
  • 34. Custom OptionsAdd Special Instruction, PowerPoints, Security Badges, and Documents
  • 35. Preview Conference Before submitting, click any tab to edit without losing data
  • 36. Manage Conference Ability to Clone, Edit, Export to PDF, and Save to OutlookReal time statusof participants
  • 37. View Complete List of Conferences
  • 38. Search and Edit ConferencesConferences may be posted as public or private
  • 39. View Calendar With proper permission level, click conference title to view details Color-coding shown according to conference type
  • 40. View Conferences Details
  • 41. Simple Web Based Easily create a conference by inputting only a few details
  • 42. Conference Set up Email
  • 43. Host Email
  • 44. Room Reservation Email
  • 45. Conference Modification Email
  • 46. MCU Approval Request Email
  • 47. MCU Reserved Email
  • 48. UK Conference Invitation Email Time zone and date format automatically changes according to location
  • 49. Emails Available in Multiple Languages
  • 50. Conference Set up/ Modified in French
  • 51. Available in Multiple Languages
  • 52. myVRM in French
  • 53. Manageeverything at your fingertips
  • 54. Create user roles to assign approval levels Additional approval levels can be sent to further secure rooms, bridge ports and overall system use.Organization CateringAdministrator Administrator Inventory Housekeeping Site Administrator Administrator Administrator General User General User
  • 55. One or more administrators can be assigned to oversee all scheduled conferences
  • 56. Manage rooms and catering in one seamless process
  • 57. Quickly handles last-minute changes and additions 1:00pm-3:00pm myVRM Training 10:00am-11:00am HR Conference 8:30am-10:00am Demo9:00am-10:00amEuropean Expansion8:00am-9:00amMarketing Conference
  • 58. into your day-to-day environment
  • 59. Easily adapts to the culture of your organization
  • 60. myVRM’s open architecture provides aseamless interface to coincide with your current environment
  • 61. myVRM is compatible with all major manufacturer model bridges
  • 62. myVRM is modular in design, as your organization grows, myVRM will grow right along with it
  • 63. Tired of trying to juggle … Paper- Work E-Paper-PhoneMailsWork Calls Phone Calls
  • 64. With myVRM, you have one tool that does it all – invitesparticipants, schedules resources, manages details and produces reports for tracking and billing
  • 65. Outlook & myVRM Integration
  • 66. Click new then meeting request
  • 67. Invite Participants
  • 68. Input Subject, Conference Time and Date
  • 69. Click the myVRM Icon
  • 70. Outlook Integration-Select Times
  • 71. ManageManage AV Manage audio visual, Settings catering and housekeeping work orders
  • 72. Select Conference Type
  • 73. Ability to view room availabilitythrough the Outlook Room Calendar
  • 74. Select RoomsClick on Select Rooms Icon
  • 75. Search RoomsAbility to searchrooms by variousfacets
  • 76. Search Rooms Ability to search rooms alphabetically byclicking on any tab
  • 77. Show Favorite Rooms
  • 78. Conference Room Details
  • 79. Recurrence Click recurrence icon
  • 80. Recurrence Conflict
  • 81. Recurrence Conflict Resolution
  • 82. Click Appointment Icon Add Special Instructions
  • 83. Add WebEx MeetingInput WebEx Specifics
  • 84. Schedule Conference WebEx details will automatically appear on Outlook invitation
  • 85. Define your favorite rooms
  • 86. Lotus Notes & myVRM Integration Integration
  • 87. Lotus Notes Calendar Click the preferred A new calendar entry page is opened after to date on calendar schedule a conference clicking desired date
  • 88. Calendar EntrySales Meeting jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjohnson@myvrm.com acolodro@myvrm.com; mmiller@myvrm.com; lswartz@myvrm.com; bfields@myvrm.com New York Sales Meeting. Fill-in the calendar entry as usual
  • 89. myVRM Rooms Sales Meeting jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjohnson@myvrm.com acolodro@myvrm.com; mmiller@myvrm.com; lswartz@myvrm.com; bfields@myvrm.com New York Sales Meeting The myVRM Rooms button displays the rooms that areequipped with videoconferencingequipment and are retrieved from the myVRM conference scheduling engine
  • 90. Select myVRM Rooms Click the cursor on the space to the left of the selected room, a check mark will then appear to the left of the chosen room Click the cursor Once the myVRM Room buttontheselected the on is desired room following display will appear
  • 91. Lotus Rooms In a single conference room selections from both buttons are permitted The Lotus Rooms button displays the rooms in the organization that are not equipped with videoconferencing equipment and is retrieved from the Domino Rooms and Resources database
  • 92. Select Lotus Rooms When the Lotus Rooms button is selected, select rooms from the database as the usually method
  • 93. Lotus Notes – List of Availability
  • 94. Select Conference Type A menu selection ‘Conference Type’ (red arrow) provides two types from which to choose; Room Only or Audio Visual.
  • 95. Lotus Notes Recurring The user selects the repeat option and define which recurrence is desired
  • 96. Advanced Conflict Resolution Upon final “Save and Send Invitations” myVRM will check all instances and if there is any conflict will display a new inside form with the list of instances, the ones being in conflict highlighted in RED
  • 97. Advanced Conflict Resolution For each The user the user is each instance can select able conflict and enter the to either delete that instance or resolution define a new open time window
  • 98. Advanced Conflict Resolution Once all recurring conflicts have been resolved, the user can “Save and Send Invitations” and the recurring pattern is now created
  • 99. iPad & iPhone Integration
  • 100. Schedule a Video Conference
  • 101. View Calendar
  • 102. Schedule a Video Conference right from your iPad or iPhone EnableRecurrence pattern
  • 103. Select Rooms
  • 104. Invite Participants
  • 105. Review Conference Details
  • 106. Summary of Conference
  • 107. Inviteparticipants and track responses
  • 108. myVRM makes it easy to send meeting invitations and receive replies
  • 109. Time zone conversion is automatic so you can coordinate participants around the world
  • 110. Keep conference data at your fingertips withconference status tracking and e-mail reminders
  • 111. The interface is customizable with colors, directories, even news and events you want everyone to know about
  • 112. Reportingdata for billing and analysis
  • 113. Advanced ReportingReal time, customizable reports allowing the management of use of space, resources and costs
  • 114. Pie Chart comparing connections between IP and ISDN conference usage
  • 115. Point-to-Point conference schedules and multipoint conference schedules The data is provided in a tabular format and thecalculations are displayed in a graphical representation
  • 116. Column Graph showing total hours, number of connections and IP, and ISDN hours
  • 117. Area Chart Displaying Hours/Connects Comparison
  • 118. The IP Hours, using a different view of a pie chart graphic
  • 119. Bar chart relating connects, hours, IP hours, and ISDN hours
  • 120. Line graph displaying IP hours, connections, and total hours
  • 121. Room utilization ratio during working hours
  • 122. Average attendee volume
  • 123. Total electricity consumed during conferences
  • 124. Average electricity per attendee utilized during conference
  • 125. Ad-Hoc Reporting
  • 126. Ad-Hoc Reporting
  • 127. Ad-Hoc Graphs
  • 128. Create instant reports with nothing more than a click
  • 129. Name and Run Reports
  • 130. Go Green with
  • 131. Countless corporate dollars are thrown away on travel
  • 132. Save Our PlanetmyVRM allows the user to save corporate dollars and be green by booking virtual meetings
  • 133. Your carbon footprint is increasedevery time you drive, fly, or even use public transportation
  • 134. Reduce your carbon footprint
  • 135. myVRM allows you to virtuallytravel, reducing your carbon output
  • 136. myVRM also allows you to record how much carbon offset you’ve reduced
  • 137. With myVRM, both your business andthe environment win
  • 138. Schedule A Live Demo Call us at 516-935-0877E-mail us at sales@myvrm.com