The Institute of Museum and Library Services is a government agency involved in the support and funding of national and local initiatives. Major efforts have focused on the preservation of existing collections by granting funds to study and implement collections preservation imperatives. Mention other IMLS projects and Grants Bookshelf American Heritage Preservation Grants C2C is a major planning grant initiative to create networks and procedures that can serve institutions across the state and the country. This presentation is about the project currently underway in Maryland that can ultimately serve all small and large museums, libraries, and archives in the state. Should note that this is a planning grant, not an implementation grant.
This map shows recent grant efforts under C2C across the country. IMLS grants cover a number of different of different programs: One grant per state is devoted to the Connecting to Collections program which we are discussing here, and many MD institutions have received smaller grants for in-house projects. If your institution is interested in some of these, you should contact IMLS.
The Heritage Health Index was a multi-year survey, completed in 2005, of institutions across the USA to determine what forces are most threatening to America’s museums and libraries, and what resources can be marshaled to protect them. The results showed that most collecting institutions, which include museums, libraries, archives, zoos, herbariums, you name it, have insufficient resources, staff, or even management plans to cope with threats to their collections. Chief among these is the ability to react in a coordinated fashion to disasters that threaten the collections – and these can range from hurricanes to sprinkler failures to vandalism and theft. This project intends to address the needs of maryland institutions by providing them with simple effective tools that will allow them to create disaster preparation and reaction plans.
The beginning of the project. This is a one-per state opportunity, so MHT took it as part of their mission to create something for a state wide audience.
These was our core group of partners at the outset of the project though many more joined at the project matured. The important thing at the beginning was to get partners that represent the spread and size of Md institutions. Maryland has a wonderful spread of collections held across the state: books, fine art, historical objects, archaeological objects, ships, houses, zoos, aquariums, and herbariums. They are held in insitutions that range from one room in an historic house staffed by volunteers to huge museums with numerous staff. The partners participated in surveys and discussion groups to gain a better understanding of Maryland’s position and needs with regards to disaster preparedness. The information gathered highlighted: Partners and other institutions were polled, and only slightly more than half had Plans in place, and those were periodically updated, but on no regular schedule. Plans varied in style: some were Disaster Plans, some were Emergency Procedure Manuals, some were Continuity of Operations Plans Less than half of the institutions with Plans had linked them to a larger disaster network plan – standardization of plans may aid in this effort A need for regular training to the plan was noted. Less than half surveyed had identified priority materials. Identified primary disaster threats to be storm related flooding, damage from high winds and fire Importance of having a plan for continuity of operations during a disaster (Recoup Plan) with regards to staffing (i.e. – regional disaster, health epidemic) Lack of knowledge regarding …. Knowing who to call in the event of a disaster or in preparation (to be addressed by Pocket Response Guide) How to go about contacting and acquiring known resources. Step by step system. Given the state of the economy, access state and federal resources, and finding room in budgets to stock response supplies Lots of on-site expertise (conservators, facilities management, administrative staff) Valuable resource contacts (other conservators, vendors, service providers) Dedicated volunteers A sense of camaraderie and unity within the organization Cooperative organization such as the Small Museums Association has the capability to act as a networking hub to create a wider reaching network, distribute information and provide manpower Tools and supplies Staff with special skill sets Lists of vendors and service providers Off-site storage and meeting areas Specialty facilities (freezers, etc.)
Create a network of Maryland institutions who can share resources and assistance in the event of disasters. Working with the North East Document Conservation Center, create a Maryland-specific version of dPlan, an on-line template for creating a disaster preparedness plan. Create a digital Pocket Response Guide containing response checklists and local and state-wide resources.
What is dPlan? dPlan is NEDCC’s free on-line tool for institutions to create a customized disaster plan that helps you identify needs, assign duties and responsibilities, and SET PRIORITIES. MdPlan is a version of dPlan Lite that is customized for Maryland institutions: Pre-set forms with information from MEMA Information about other regional resources: Network partners Lists of conservators, vendors & suppliers Regional First Responders (MEMA, local fire and rescue) MEMA has many Standard Operating Procedures applicable to different types of buildings under different disaster threats. These will be incorporated into MdPlan. Given its importance, training ought to be at the beginning of the plan Material lists needs to be expanded beyond paper and 2-D collections Insert regional MEMA contact information Insert MEMA Standard Operating Procedures (SOPs) Flesh out means of communicating with colleagues when normal avenues are not available Tailor MdPlan Lite to suit the needs of small museums/volunteer organizations that are most likely to use this format
As more and more partners join the MDC2C network and create their disaster plans on MdPlan PRG based off of Template created by the Council of State Archivists.
The fourteen MDC2C partners are just the beginning. Any institution that uses MDC2C in the future will be networked to all the partners, both of like kind and unlike. But crucially, they will be linked closely to local partners for sharing assistance in the event of disasters, and to remote partners who have complementary resources. All of the information that you put into MDC2C about your available resources, your vendor contacts, your institutional skills, will all be shared with the rest of the network via MdPlan and the Pocket Response Guide. COOPERATIVE DISASTER NETWORK!!!
Connecting to Collections and Disaster Preparedness Maryland’s Tri-Fold Approach Maryland Department of Planning
The IMLS and Connecting to Collections “ America’s collections are for everyone. They are discovered billions of times a year in libraries and museums across the country. They enlighten and inspire all of us. Yet they are at risk. The Institute of Museum and Library Services has created Connecting to Collections: A Call to Action: a multi-year, multi-faceted national initiative to raise public awareness and inspire action. The initiative is grounded in the results of A Public Trust at Risk: The Heritage Health Index Report on the State of America’s Collections. “ Text and logo copyright IMLS: http://www.imls.gov/collections/index.htm
IMLS: Connecting to Collections Copyright IMLS: http://www.imls.gov/collections/about/pdf/CtoC_Map_Jul09.pdf
The Heritage Health Index <ul><li>“ A Public Trust at Risk: The Heritage Health Index Report on the State of America’s Collections , was published in December 2005 and concluded that immediate action is needed to prevent the loss of 190 million artifacts that are in need of conservation treatment. The report made four recommendations: </li></ul><ul><ul><li>Institutions must give priority to providing safe conditions for the collections they hold in trust. </li></ul></ul><ul><ul><li>Every collecting institution must develop an emergency plan to protect its collections and train staff to carry it out. </li></ul></ul><ul><ul><li>Every institution must assign responsibility for caring for collections to members of its staff. </li></ul></ul><ul><ul><li>Individuals at all levels of government and in the private sector must assume responsibility for providing the support that will allow these collections to survive.“ </li></ul></ul>https://www.heritagepreservation.org/HHI/index.html
State by State: Maryland and C2C <ul><li>The Maryland state application to IMLS for a C2C grant was initiated by the Maryland Historical Trust Museum Assistance Program and the Maryland Archaeological Conservation Laboratory. </li></ul><ul><li>MHT was joined by a group of local museums, libraries, historical societies and archives who are providing consultation and logistical support. </li></ul>
The MDC2C Partners Maryland State Archives Logos copyright the respective institutions
What is MdPlan? text and logo copyright NEDCC, http://www.dplan.org/beforeyoubegin.asp
MDC2C: Pocket Response Guide <ul><li>Heritage Preservation already has an excellent handbook Field Guide to Emergency Response and the quick reference Salvage Wheel. These should be on every museum’s bookshelf. </li></ul><ul><li>Pocked Response Guide is a digital resource populated from MdPlan and listing local and regional emergency resources, as well as event checklists. </li></ul>https://www.heritagepreservation.org/catalog/default.asp
MDC2C: Building a Cooperative Disaster Network MDC2C Museums Libraries Repositories Archives