Getting Things Done

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  • 1. Getting Things Done The Art of Stress – Free Productivity by David Allen Presented by Beverly Dennis, MBA
  • 2. It’s All in Your Mind
    • Key elements
      • Control
      • Perspective
    • Incompletes and Open Loops pull at your attention
    • Identify those things that “ring your bell”
  • 3. Managing Commitments
    • If it’s on your mind, your mind is not clear
    • What is your commitment and what must be done?
    • Organize reminders of your action plan and free your brain from keeping track of everything
  • 4. Workflow Process
    • Collect
    • Process
    • Organize
    • Review
    • Do
  • 5. Collect
    • Capture everything that you need to track or remember or act on in what Allen calls a 'bucket'
    • Get everything out of your head and into your collection device, ready for processing
    • All buckets should be processed to empty at least once per week.
  • 6. Process
    • Start at the top
    • Deal with one item at a time
    • Never put anything back into 'in'
    • If an item requires action
      • Do it (if it takes less than two minutes)
      • Delegate it, or defer it.
    • If not
      • File it for reference
      • Throw it away, or
      • Incubate it for possible action later.
  • 7.  
  • 8.  
  • 9.  
  • 10. Organize
    • Next actions - For every item requiring your attention, decide what is the next action that you can physically take on it
    • Projects - Every 'open loop' which requires more than one physical action to achieve becomes a 'project‘
    • Waiting for - When you have delegated an action to someone else or are waiting for some external event before you can move a project forward, Someday/Maybe - things that you want to do at some point, but not right now
  • 11. Review
    • Review your lists of actions and reminders them at least daily
    • At least weekly, review all your outstanding actions, projects and 'waiting for' items
    • Create a " tickler file " in order to help refresh your memory
  • 12. Do
    • Action choice criteria
      • Context
      • Time
      • Energy
      • Priority
  • 13. Perspective on 6 Levels
    • Current actions
    • Current projects
    • Areas of responsibility
    • Yearly goals
    • 5 year vision
    • Life goals
  • 14. More Tools
    • Tips and Tools from www.davidco.com
    • Lifehacker.com
    • Getting Things Done Outlook Add-In
      • http://gtdsupport.netcentrics.com
    • GTD for Lotus Notes
    • GTD for Blackberry
      • www.blackberryinsight.com