Serials Solutions: overlap analysis


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Training document for e-subs staff at Kingston University

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Serials Solutions: overlap analysis

  1. 1. Serials Solutions: overlap analysis Louise Cole Senior Information Advisor (Collections) Kingston Hill-Penrhyn Road-Knights Park-Roehampton Vale
  2. 2. Summary n What‟s „overlap analysis‟? n Why would you want to do it? n How is it done? n Exporting the data n Questions and comments
  3. 3. What’s ‘overlap analysis’? n First launched as part of Serials Solutions in 2004 n It “shows, for each database in a library's collection, the number of journals in that database that are unique to that database, and the number that are available elsewhere in the library's collection” SerialsSolutions press release, 29 April 2004 th n So it identifies duplicate journals and titles which have identical coverage
  4. 4. Why would you want to do it? n A quick way of identifying titles which are available in more than one provider n Identify and remove duplicate entries n Check coverage is correct by comparing alternative providers (i.e. Wiley and SwetsWise) n Identifying oddities and errors n Simple process with minimal effort required
  5. 5. How is it done? - 1
  6. 6. How is it done? – 2
  7. 7. How is it done? – 3 ‘Run analysis’
  8. 8. What do all these columns mean? n Title unique – the number of titles only available through that database and no other. n Title overlap – a journal which is available in more than one database. n Full holding overlap – the same content is available in more than one database n Partial holding overlap – some of the same content is available in more than one database n Holding unique – title available in more than one database but without overlapping coverage
  9. 9. Reviewing the situation n We‟ve now done overlap analysis on our entire collection n Let‟s restrict to three databases n Click „edit comparison list‟ and then click on „remove‟
  10. 10. How is it done? - 4
  11. 11. How is it done? - 5
  12. 12. How is it done? - 6
  13. 13. How is it done? - 7
  14. 14. How is it done? - 8
  15. 15. Reviewing the situation n Do we want to revise this further or export the data to analyse? n Let‟s export the data to Excel.
  16. 16. Questions and comments n SerialsSolutions A-Z: staff side (password protected) n SerialsSolutions A-Z: public side