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Archives in the Library


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Poster presentation used at SHSU book festival

Poster presentation used at SHSU book festival

Published in: Education

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  • 1. Saving school memoriesthe school Library as archive and museum
  • 2. Archives
    What is an archive?
    Who Uses Archives?
    Students, journalists, lawyers, historians, and those interested in local history or genealogy
    A collection of materials that document the lives of people in a community.
  • 3. What Materials belong in a school archive?
    Materials that have historical significance such as…
    Audio and video recordings
    Class Pictures
    Sports Memorabilia (trophies, plaques, medals)
    Legal documents like blueprints and building plans
  • 4. How are libraries, Museums, and Archives connected?
    All Three Institutions…
  • 5. Why should the library preserve school history?
    To keep a record of the way the community has grown and changed
    To create a living record of the school and community
    To help students and families learn how to preserve their own cultures and traditions
    So that those who want to learn about the past will have a resource to find information about people, places, and things from long ago
  • 6. How do you develop a Collection
    Encourage students, family, and community members to bring in items related to the school/community during National Preservation week
    Digitize photos and documents
    Be sure to have a signed release for donations
    Collaborate with local agencies like historical societies, and museums.
  • 7. How can you promote the Collection
    Create displays to exhibit in the library or other school locations
    Have students create PhotoStories about certain eras or events
    Retain a searchable database
    Label artifacts and photos with as much information as is known
    Create curriculum activities that use materials to teach local history
    Allow public access through the school website
  • 8. Cataloging Materials
    Unpublished manuscripts, photos, and materials are categorized as archival material
    They should be grouped by subject matter and by date
    Keep a clear record of how you categorize materials so others can use your system
    Use a database to keep track of items
  • 9. Who should be involved?
    Have students conduct audio or video interviews
    Encourage families and community members to lend or donate items
    Ask PTA and teachers for items that may be in the school
    Collaborate with local libraries, historical societies, churches, and museums
  • 10. Preservation Activities
    “Saving Family Treasures” Day
    Sharing Family Recipes Activities
    “Tell us your Story” Day
    Hire archivists for a day to help begin the collection and teach preservation skills to the public
    Offer free scanning of family documents and photos
  • 11. Celebrate National Preservation Week @Your Library (An initiative of ALA and ALCTS)
    April 24-30, 2011
    Every library is encouraged to do one preservation activity
    Encourage families to preserve their photos, letters, and other documents
    Visit the website for an extensive list of ideas and resources
  • 12. Additional resources
    National Archives Modern Archives Institute
    NorthEast Document Conservation Center
    Smithsonian Archive Center
    American Heritage Preservation Grant
    Society of American Archivists
    Library of Congress
    American Folklife center
    Prints and photograph division
    Manuscripts division
  • 13. Cataloging Resources
    Roe, K. (2005). Arranging and Describing Archives and Manscripts (Archival Fundamentals Series II). Society of American Archivists.
    Backstage Library Works (One of several companies that will, for a fee, organize, preserve, and catalog a collection)
  • 14. Archiving Supplies “Box”
    Plastic sleeves for photos in various sizes
    Acid-free backing paper
    Acid-free envelopes, files, and labels in various sizes
    Preservation boxes
    White gloves
    Flash drives, CDs, and other digital storage devices
    High-resolution scanners
  • 15. Laura sisson
    SHSU, Class of 2010
    Librarian, Woodlawn Elementary School and Woodlawn Hills Elementary School, San Antonio ISD