Archives in the Library
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Archives in the Library



Poster presentation used at SHSU book festival

Poster presentation used at SHSU book festival



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    Archives in the Library Archives in the Library Presentation Transcript

    • Saving school memoriesthe school Library as archive and museum
    • Archives
      What is an archive?
      Who Uses Archives?
      Students, journalists, lawyers, historians, and those interested in local history or genealogy
      A collection of materials that document the lives of people in a community.
    • What Materials belong in a school archive?
      Materials that have historical significance such as…
      Audio and video recordings
      Class Pictures
      Sports Memorabilia (trophies, plaques, medals)
      Legal documents like blueprints and building plans
    • How are libraries, Museums, and Archives connected?
      All Three Institutions…
    • Why should the library preserve school history?
      To keep a record of the way the community has grown and changed
      To create a living record of the school and community
      To help students and families learn how to preserve their own cultures and traditions
      So that those who want to learn about the past will have a resource to find information about people, places, and things from long ago
    • How do you develop a Collection
      Encourage students, family, and community members to bring in items related to the school/community during National Preservation week
      Digitize photos and documents
      Be sure to have a signed release for donations
      Collaborate with local agencies like historical societies, and museums.
    • How can you promote the Collection
      Create displays to exhibit in the library or other school locations
      Have students create PhotoStories about certain eras or events
      Retain a searchable database
      Label artifacts and photos with as much information as is known
      Create curriculum activities that use materials to teach local history
      Allow public access through the school website
    • Cataloging Materials
      Unpublished manuscripts, photos, and materials are categorized as archival material
      They should be grouped by subject matter and by date
      Keep a clear record of how you categorize materials so others can use your system
      Use a database to keep track of items
    • Who should be involved?
      Have students conduct audio or video interviews
      Encourage families and community members to lend or donate items
      Ask PTA and teachers for items that may be in the school
      Collaborate with local libraries, historical societies, churches, and museums
    • Preservation Activities
      “Saving Family Treasures” Day
      Sharing Family Recipes Activities
      “Tell us your Story” Day
      Hire archivists for a day to help begin the collection and teach preservation skills to the public
      Offer free scanning of family documents and photos
    • Celebrate National Preservation Week @Your Library (An initiative of ALA and ALCTS)
      April 24-30, 2011
      Every library is encouraged to do one preservation activity
      Encourage families to preserve their photos, letters, and other documents
      Visit the website for an extensive list of ideas and resources
    • Additional resources
      National Archives Modern Archives Institute
      NorthEast Document Conservation Center
      Smithsonian Archive Center
      American Heritage Preservation Grant
      Society of American Archivists
      Library of Congress
      American Folklife center
      Prints and photograph division
      Manuscripts division
    • Cataloging Resources
      Roe, K. (2005). Arranging and Describing Archives and Manscripts (Archival Fundamentals Series II). Society of American Archivists.
      Backstage Library Works (One of several companies that will, for a fee, organize, preserve, and catalog a collection)
    • Archiving Supplies “Box”
      Plastic sleeves for photos in various sizes
      Acid-free backing paper
      Acid-free envelopes, files, and labels in various sizes
      Preservation boxes
      White gloves
      Flash drives, CDs, and other digital storage devices
      High-resolution scanners
    • Laura sisson
      SHSU, Class of 2010
      Librarian, Woodlawn Elementary School and Woodlawn Hills Elementary School, San Antonio ISD