Best sw tools, tricks, tips  apmp intl conference wingate june 2010
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Best sw tools, tricks, tips  apmp intl conference wingate june 2010 Best sw tools, tricks, tips apmp intl conference wingate june 2010 Presentation Transcript

  • Developing Your Proposal “Green Thumb” Using the Best Software Tools, Tricks, and Tips Presented to APMP International June 2010 Beth Wingate
  • Overview
    • Review and demo 33 free and commercially available applications useful at many proposal stages
    • Online and computer-based applications
    • Discuss:
      • Type:
      • Vendor:
      • Website:
      • Cost:
      • Purposes:
      • Templates:
      • Similar tools:
      • Proposal phase(s):
  • Wordle
    • Type: Graphics development
    • Vendor: Jonathan Feinberg
    • Website: www.wordle.net/create
    • Cost: Free
    • Purposes:
      • Generates “word clouds” from provided text
      • Gives greater prominence to words that appear more frequently in source text
      • See how many times particular words appear in RFP or proposal (Amy Barden – APMP-NCA Chapter)
    • Proposal phase(s): Graphics development, review preparation
  • Wordle
  • MindManager
    • Type: Mindmapping
    • Vendor: MindJet
    • Website: http://www.mindjet.com/products/mindmanager-8-win/overview
    • Cost:
      • $349/person
      • Free 30-day trial
    • Purposes:
      • Visually organize and manage information, people and projects.
      • Create graphical diagrams (mind maps) starting with a central theme and adding branches with ideas, notes, images, tasks—even hyperlinks and attachments.
      • Improve work processes, visually document and implement best practices
      • Visually connect ideas and information to help save time, solve real business problems, improve business processes, and drive innovation
      • Brainstorm and document meeting minutes/actions
    • Templates: included with product
    • Similar tools: FreeMind , iMindMap , Inspiration , Compendium , Freeplane , XMind
    • Proposal phase(s): Solutioning, RFP review, storyboarding, writing, planning meetings, during meetings
  • MindManager
  • FreeMind
    • Type: Mindmapping
    • Author: Christian Foltin
    • Website: http://sourceforge.net/projects/freemind/
    • Cost: Free
    • Purposes:
      • Mindmapper and easy-to-operate hierarchical editor with strong emphasis on folding
      • Often used for knowledge and content management (Kirste Webb, APMP President)
    • Similar tools: MindManager , iMindMap , Inspiration , Compendium , Freeplane , XMind
    • Proposal phase(s): Solutioning, RFP review, storyboarding, writing, planning meetings, during meetings
  • FreeMind
  • dtSearch (Desktop/Network)
    • Type: Search tool
    • Vendor: dtSearch
    • Website: www.dtsearch.com
    • Cost:
      • Desktop version $199/single seat
      • Free 30-day desktop version trial
      • Network version $160/seat for 5 seats
    • Purposes:
      • Instantly search terabytes of text across a desktop, network, Internet, or Intranet site
      • Scrolling word list for instant feedback as you type in a search
      • Look-up word feature, detailing effect of fuzzy, phonic, wildcard, stemming, and thesaurus search
      • Browse and customize thesaurus options
      • Field button showing all indexed document fields
      • Search history display
      • Search reports showing hits in retrieved documents, along with requested amount of context
      • Clipboard options, file launching, and other tools for working with retrieved data
      • Exporting of search results in various data formats for easy use with other programs
    • Similar tools: ISYS Personal Edition, Google Desktop, Windows Search 4.0
    • Proposal phase(s): All
  • dtSearch
  • Dogpile
    • Type: Meta-search tool/meta-crawler
    • Vendor: Dogpile
    • Website: www.dogpile.com
    • Cost: Free
    • Purposes: Searches multiple search engines concurrently
    • Similar tools: Mamma.com , SurfWax.com , WebCrawler.com, metacrawler.com , search.com , ICEROCKET.com (searches blogs, Twitter, etc.)
    • Proposal phase(s): Solutioning, storyboarding, writing, graphics development, research
  • Dogpile
  • GanntProject
    • Type: Project manager, graphics development
    • Vendor: GanttProject (collaborative development effort)
    • Website: www.ganttproject.biz
    • Cost: Free
    • Purposes:
      • Cross-platform, open-source desktop tool for project scheduling and management
      • Runs on Windows, Linux, and Mac OSX
      • Create work breakdown structure, draw dependencies, define milestones
      • Assign human resources to work on tasks, see allocation on Resource Load chart
      • Generate PERT chart from Gantt chart
      • Save charts as PNG images and generate PDF and HTML reports
      • Import projects from and export them to Microsoft Project formats
      • Export to spreadsheets with CSV
      • Share projects with colleagues using WebDAV
    • Similar tools: Dia for Windows , MS Project
    • Proposal phase(s): Solutioning, storyboarding, writing, graphics development
  • GanntProject
  • Dia for Windows
    • Type: Graphics development
    • Vendor: The Free Software Foundation and authors
    • Website: http://dia-installer.de/index_en.html
    • Cost: Free
    • Purposes: Draw structured diagrams
    • Templates:
    • Similar tools: MS Visio, Open Office Draw, GE’s Imagination Cubed online whiteboard , MS Paint
    • Proposal phase(s): Solutioning, storyboarding, writing, graphics development, reviews
  • Dia for Windows
  • ColorPix
    • Type: Color picking utility
    • Vendor: Color Schemer
    • Website: http://www.colorschemer.com/colorpix_info.php
    • Cost: Free
    • Purposes:
      • Color picker grabs the pixel under your mouse and transforms it into multiple color formats (RGB, CMYK, others)
      • Use built-in magnifier to zoom in on screen and click on a color value to copy it directly to clipboard
      • Can keep ColorPix on top of other applications
    • Similar tools: Instant Eyedropper
    • Proposal phase(s): Graphics development
  • ColorPix
  • ColorSchemer/Adobe Kuler
    • Type: Color scheme development websites
    • Vendors: Color Schemer; Adobe
    • Websites:
      • http://www.colorschemer.com/online.html
      • http://kuler.adobe.com
    • Cost: Free online ($49 for PC copy of ColorSchemer)
    • Purposes:
      • Color picker grabs the pixel under your mouse and transforms it into multiple color formats (RGB, CMYK, others)
      • Use built-in magnifier to zoom in on screen and click on a color value to copy it directly to clipboard
    • Similar tools: Instant Eyedropper
    • Proposal phase(s): Graphics development
  • ColorSchemer/Adobe Kuler
  • Periodic Table of Visualization Methods
    • Type: Graphics development
    • Vendor: Visual-Literacy.org
    • Website:
      • www.visual-literacy.org
      • www.visual-literacy.org/periodic_table/periodic_table.html
    • Cost: Free
    • Purposes:
      • e-learning tutorial on visualization for communication, engineering, and business
      • Focuses on visual literacy or ability to evaluate, apply, or create conceptual visual representations
    • Proposal phase(s): Storyboarding, graphics development
  • Periodic Table of Visualization Methods
  • Google Earth
    • Type: Graphics development
    • Vendor: Google
    • Website: http://earth.google.com
    • Cost: Free
    • Purposes:
      • Get views of where work will be done (Kirste Webb, APMP President)
      • Fly anywhere on Earth to view satellite imagery, maps, terrain, 3D buildings, from galaxies in outer space to canyons in the ocean
      • Explore geographical content, save toured places, and share with others
    • Similar tools: NASA World Wind
    • Proposal phase(s): Solutioning, storyboard development, graphics development
  • Google Earth
  • Billion Dollar Graphics
    • Type: Graphics development
    • Vendor: Billion Dollar Graphics
    • Website: www.billiondollargraphics.com/businessgraphiclibrary.html
    • Cost: Free
    • Purposes:
      • Free library of business and information visual solutions
      • Search for graphic solutions (sample graphics/styles online)
      • Save time and money when developing presentations, proposals, marketing materials, business documents, white papers, or educational materials
    • Similar tools: Information graphics article on Wikipedia
    • Proposal phase(s): Solutioning, storyboarding, graphics development
  • Billion Dollar Graphics
  • Magnifier
    • Type: Magnifier
    • Vendor: Microsoft (already on your PC)
    • Location:
      • Start Button >All Programs>Accessories>Ease of Access>Magnifier
    • Cost: Already on PC
    • Purposes: See small details in graphics and on screen
    • Similar tools: ZoomIt v4.1
    • Proposal phase(s): All
  • Magnifier
  • Snagit
    • Type: Screen capture utility
    • Vendor: TechSmith
    • Website: www.techsmith.com/screen-capture.asp
    • Cost:
      • $49.95/person
      • 30-day free trial version
    • Purposes:
      • Screen capture utility
      • Edit and combine captures (entire screen, window, active window, region, fixed region, object, menu, web page with links, sequential captures)
      • Share them via favorite applications
      • Organize and find them again later
      • Grab and mark up screen shots to help guide teams through using new technology (Amy McGeady, APMP Regional Director and Wendy Frieman, APMP-NCA Chapter)
    • Similar tools: Snipping Tool
    • Proposal phase(s): Solutioning, storyboarding, writing, graphics development
  • Snagit
  • Snipping Tool
    • Type: Screen capture tool
    • Vendor: Microsoft (already on your PC)
    • Location: Start Button>All Programs>Accessories>Snipping Tool
    • Cost: Already on PC
    • Purposes: Capture images from screen and use in documents, presentations, user guides
    • Similar tools: MWSnap , Snagit
    • Proposal phase(s): Solutioning, storyboarding, writing, graphics development
  • Snipping Tool
  • AcroWizard 2.1
    • Type: Acronym manager/finder/list generator
    • Vendor: Anvil Logic, Inc.
    • Website: www.anvillogic.com/products/
    • Cost: $79.99/person (Free fully functional evaluation version)
    • Purpose:
      • Analyze document and build accurate table of acronyms in seconds
      • Find acronym definitions
      • Show if acronym is defined in document and defined at first use
        • Include this information in resulting table of acronyms
    • Similar tools:
    • Proposal phase(s): All
  • AcroWizard 2.1
  • Acronym Finder
    • Type: Acronym manager/finder
    • Vendor:
    • Website: http://www.acronymfinder.com/
    • Cost: Free
    • Purposes:
      • Online tool to find out what any acronym, abbreviation, or initialism stands for
      • World’s largest, most comprehensive dictionary of acronyms, abbreviations, and initialisms
      • Combined with Acronym Attic, contains more than 4 million acronyms and abbreviations
      • Has more than 900,000 human-edited definitions
    • Similar tools: Free Dictionary.com , DoD Dictionary
    • Proposal phase(s): All
  • Acronym Finder
  • Computer Desktop Encyclopedia
    • Type: Dictionary/encyclopedia
    • Vendor: Computer Language Company
    • Website: www.computerlanguage.com/
    • Cost
      • $44/yearly subscription of 4 CDs (moving to $10/year web-based updates)
      • Free download demo version with 250 terms
      • $4.99 from iTunes Store for iPod Touch/iPhone
    • Purposes:
      • Straightforward definitions of all major hardware and software technologies
      • More than 25,000 definitions of hardware, software, IT, and consumer electronics
      • More than 3,000 noteworthy illustrations, photos, charts, and diagrams
      • Explains correct/incorrect use of terms and includes synonyms
    • Similar tools: Free Dictionary.com , DoD Dictionary , Merriam-Webster Dictionary online
    • Proposal phase(s): All
  • Computer Desktop Encyclopedia
  • Merriam-Webster Dictionary
    • Type: Dictionary
    • Vendor: Merriam-Webster
    • Website: www.merriam-webster.com/dictionary
    • Cost:
      • Free online dictionary and thesaurus
      • $29.95 – annual subscription to unabridged dictionary/thesaurus
      • $25 – hardcopy with CD to take anywhere on your computer
    • Purposes:
      • Easier than carrying heavy dictionary around
      • Better word choice than MS Word’s dictionary
    • Similar tools: Free Dictionary.com , DoD Dictionary
    • Proposal phase(s): All
  • Merriam-Webster Dictionary
  • DoD Dictionary of Military Terms
    • Type: dictionary
    • Website: www.dtic.mil/doctrine/dod_dictionary
    • Cost: Free
    • Purposes:
      • Browse DoD Dictionary of Military and Associated Terms and Joint Acronyms and Abbreviations master database
        • Managed by Joint Doctrine Division, J-7, Joint Staff, as amended through 10/31/09
      • Download PDF of JP 1-02, DOD Dictionary of Military and Associated Terms, as amended through 10/31/09
    • Similar tools:
    • Proposal phase(s): All
  • DoD Dictionary of Military Terms
  • Free Dictionary
    • Type: Dictionary
    • Website: http://www.thefreedictionary.com/dictionary.htm
    • Cost: Free
    • Purposes:
      • Contains English dictionary, medical dictionary, legal dictionary, financial dictionary, acronym listing, idiom listing, encyclopedia, and Wikipedia encyclopedia link
      • Contains over 200,000 boldface terms and over 33,000 written examples
      • Augmented with Collins Essential English Dictionary and 30,000 illustrations, audio pronunciation feature, etymologies, abbreviations, biographical entries, and usage examples from classic works of literature
      • Provides translations to Spanish, French, German, and Italian—including everyday business, computing, current events, and tourism terms
    • Similar tools: Merriam-Webster Dictionary
    • Proposal phase(s): All
  • Free Dictionary
  • ABBYY PDF Transformer 3.0
    • Type: PDF converter
    • Vendor: ABBYY
    • Website: http://pdftransformer.abbyy.com/
    • Cost:
      • $79.99/person
      • 15-day/50-page free trial
    • Purposes:
      • Intuitive, versatile, multilingual tool converts any type of PDF into editable formats with original layout and formatting retained
      • Create PDFs directly from MS Office applications with one click
      • Combine multiple files from different sources into one PDF
      • Adjust PDF, redact sensitive information, add stamps, turn files to searchable and protected PDF documents, or turn them into PDF/A format
    • Similar tools: PrimoPDF Converter
    • Proposal phase(s): Solutioning, research, RFP review, storyboarding, writing
  • ABBYY PDF Transformer 3.0
  • PrimoPDF Converter
    • Type: PDF converter
    • Vendor: Nitro PDF, Inc.
    • Website: www.primopdf.com/index.aspx
    • Cost: Free
    • Purposes:
      • CNET ® Download.com "Top 30,” #1 ranked "PDF Software" utility on Download.com
      • PDF creation utility that enables printing to PDF from virtually any Windows application
      • World's most widely-used free PDF creation tool
      • One-click, drag-and-drop PDF creation
      • Create PDF files that can be opened in any PDF viewer
      • Convert 300+ file types to PDF
      • Protect and encrypt information with strong password-based PDF security
      • Set PDF metadata
    • Similar tools: ABBYY PDF Transformer 3.0
    • Proposal phase(s): Solutioning, research, RFP review, storyboarding, writing
  • PrimoPDF Converter
  • Chicago Manual of Style
    • Type: Style manual
    • Vendor: The University of Chicago Press
    • Website: www.chicagomanualofstyle.org/contents.html
    • Cost:
      • $35/year for a 1-year individual subscription
      • Free 30-day trial
    • Purposes:
      • Classic style guide for writers and editors available from any computer to answer style-related questions
      • 15th Edition available in book form and as subscription Web site (same content in both)
      • Substantial sections discussing electronic publishing, editing for online publications, and citing electronic sources
      • Includes chapter on grammar and usage by Bryan A. Garner (A Dictionary of Modern Usage)
    • Similar tools: AP StyleBook Online
    • Proposal phase(s): Writing, editing
  • Chicago Manual of Style
  • Google Translate
    • Type: Language translation
    • Vendor: Google
    • Website: http://translate.google.com/#
    • Cost: Free
    • Purposes: For quick, short translations to common languages (Kirste Webb, APMP President)
    • Similar tools: Babelfish
    • Proposal phase(s): Writing, editing
  • Google Translate
  • What time is it?
    • Type: Time zone manager
    • Website: http://whattimeisit.com/
    • Cost: Free
    • Purposes: Helps determine time in another city/continent (Kirste Webb, APMP President)
    • Similar tools: Time Zone Converter , The World Clock
    • Proposal phase(s): All!
  • What time is it?
  • GoToMeeting
    • Type: Online collaboration Vendor:
    • Vendor: Citrix
    • Website: www.gotomeeting.com
    • Cost:
      • $49/month
      • $468/year (20% saving)
    • Purposes:
      • Online meeting solution
      • Hold on-the-fly or scheduled presentations, perform live demos, and collaborate on documents in real time
      • Participants don't need your application to view your files
      • Takes 2 minutes to set up and a few seconds to start a meeting
      • Unlimited use for same monthly fee
    • Similar tools: WebEx , Skype , DimDim
    • Proposal phase(s): Solutioning, RFP review, storyboarding, writing, planning meetings, during meetings
  • GoToMeeting
  • Skype
    • Type: Online collaboration
    • Vendor: Skype
    • Website: www.skype.com
    • Cost: Free
    • Purposes:
      • Free, face-to-face, internet-based communication versus using a telephone
      • Can show desktop
      • Can send text messages while talking
      • Requires a headset (or use computer’s built-in microphone and speakers) to talk to each other
      • Requires web camera to make free video calls
      • Secure, encrypted Skype-to-Skype (computer-to-computer) calls
      • Calls to standard telephone or mobile numbers are encrypted until they reach public switched telephone network (PSTN)
      • Easiest and cheapest way to talk to international folks. Particularly with the video conferencing – easy to read people’s facial expressions and to literally hold up pieces of paper or whiteboards to say “is this what you mean?” I find it essential when dealing with different cultures to see the people I’m talking to. A lot gets lost in translation in email or even in words over a telephone. (Colleen Jolly, APMP-NCA Secretary)
    • Similar tools: WebEx , GoToMeeting
    • Proposal phase(s): All
  • Skype
  • Philips 660 Digital Voice Tracer with Dragon Naturally Speaking v10
    • Type: Document dictation and speech recognition
    • Vendor: Phillips/Nuance
    • Website: www.consumer.philips.com/c/dictaphone/speech-recognition-edition-lfh0660_10/prd/us/
    • Cost: $140
    • Purposes:
      • Dictate documents and notes on the move
      • Back in the office, plug recorder into PC, transfer file, and let Dragon NaturallySpeaking automatically transcribe dictation
      • 99% speech to text accuracy
      • 140 hours recording, 1 GB storage w/ MP3/WMA player and USB mass storage device functionality, 5 MP3 format recording modes
      • Alarm clock with voice play, user configured timed recording, file split, auto divide, and time stamp insertion
      • Voice activated recording - automatically records only when sound is detected, no wasted memory when operated hands free
      • Extra large screen provides at-a-glance overview and extra large speaker reproduces quality sound
    • Proposal phase(s): All
  • Philips 660 Digital Voice Tracer with Dragon Naturally Speaking v10
  • Sony eReader/Reader Library/ Overdrive Media Console
    • Type: eBook and software
    • Vendor: Sony (Sony Reader and Reader Library)
    • Overdrive (Overdrive Media Console)
    • Website:
      • Sony eReader: www.sonystyle.com
      • Reader Library: http://ebookstore.sony.com/download/
      • Overdrive Media Console: www.overdrive.com/software/omc/
    • Cost:
      • Sony eReader: $169-$399
      • Reader Library: free
      • Overdrive Media Console: free
    • Purposes: Store/search RFPs in meeting, borrow reference books from library, carry favorite reference books with you (style guide, dictionary, APMP articles/body of knowledge papers)
    • Similar tools: Kindle, Nook
    • Proposal phase(s): Pre-RFP research, solutioning, storyboarding, writing, reviews, editing
  • Sony eReader/Reader Library/ Overdrive Media Console
  • Morale booster
    • Type: Online pizza ordering!
    • Vendor: Papa John’s, Dominos, Pizza Hut
    • Website:
      • www.papajohns.com
      • www.dominos.com
      • www.pizzahut.com
    • Cost: Free (minor charge for pizzas and other items)
    • Purposes:
      • Vital tool to support the health and well-being of your proposal teams at all hours of the day and night
      • Also useful for providing support in home-based situations while developing proposal-based materials
    • Proposal phase(s): All!
  • Conclusion
    • Bonus – LifeHacker.com
    • Questions?
    • Your favorites?
    Beth Wingate, AM.APMP APMP International Director of Education Managing Director Lohfeld Consulting Group, Inc. 12202 Fox Hunter Place, Fairfax, Virginia 22030 Office: 703.266.2653              Cell: 703.638.2433 [email_address] [email_address] www.LohfeldConsulting.com