Use business technology
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Use business technology

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This is a powerpoint presentation I created for the Certificate IV in Training and Assessment I undertook in 2009.

This is a powerpoint presentation I created for the Certificate IV in Training and Assessment I undertook in 2009.

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  • Efficiency makes job quicker and easier. Saves money for the business.
  • Practice makes perfect. The familiar you are with equipment the better you are able to operate it and take advantage of all of its attributes. Equipment is expensive- if well maintained will work better and last longer and have less cost impact on the business.
  • Yours responsibility to make sure equipment is used carefully and safely and in line with organization procedures – safe operation, faults reporting, maintenance
  • Sizes & functions vary. Understand you photocopier.

Use business technology Use business technology Presentation Transcript

  • Use Business Technology BSBWOR204A Trainer: Liz Diamond 2009 Session: 1 Alternative media may be available
  • Before we begin
    • Emergency exits
    • Facilities
    • Interruptions
    • Session Breaks
    Alternative media may be available
  • As we learn
    • Please
      • Have respect for each other
      • Value the input of each learner
      • Actively contribute
    Alternative media may be available
  • What’s in this session
    • Introduction to examples of Business Technology
    • In slide view - right click on this icon to open a hyperlink for more information
    • Click on this icon to access the embedded audio.
    Alternative media may be available
  • What happens in an office?
    • Tasks are generally undertaken using business technology
    • Data - created, manipulated, stored
    • Communication is received and sent
    • Policies, procedures and laws are followed to achieve the set task
    Alternative media may be available
  • To efficiently use technology
    • ● Choose correct equipment
    • ● understand its functions
    • ● know how to operate it safely
    • ● know what materials you need
    • ● Undertake routine maintenance
    • ● know the procedures for reporting faults or breakdowns.
    Alternative media may be available
  • When undertaking a task
    • Know the exact specifics of the task
    • Know the task procedures
    • Have access to instruction manuals
    • Keep work area clear
    • Start with equipment clean
    Alternative media may be available
  • Computer
    • Enables the creation, manipulation and storage of data and information
    • Peripherals are added for greater capability eg.
      • Scanners
      • Storage devices
      • Printer
      • Mouse
    Alternative media may be available
  • Fax Machine
    • Facsimilie – scans an exact copy
    • Used to send & receive written or drawn messages
    • Uses telephone lines
    • Has memory
      • Group dialing
      • Speed dial
      • Generate reports
    Alternative media may be available
  • Sending a fax
    • Cover sheet
    • Paper placement
    • Document ready
    • Enter number
    • Scans
    • Dials
    • Sends
    Alternative media may be available
  • Digital Camera
    • Creates pictures in digital format which can be stored, manipulated and shared using computers and the internet
    Alternative media may be available
  • Telephone system
    • Single line, Multi line, extensions
    • System may enable
      • Callers to put on hold
      • Music or messages playing
      • Message recording
      • Answering machine facility
      • Page capability
      • Hands free
      • Teleconferencing
    Alternative media may be available
  • Photocopier
    • Creates copies
    • Allows enlargements & reductions
    • Also may
      • Sort multiple copies
      • Allow Booklet creation
      • Staple copies
    Alternative media may be available
  • When photocopying know how to-
    • Refill paper trays
    • Clear paper jams
    • Replace toner safely
    • Use different copy modes
    • Size documents
    • Adjust copy darkness
    • Correctly place paper eg. letterheads
    Alternative media may be available
  • Before you begin photocopying
    • Know what the job entails
    • Ensure class is clean
    • Ensure there are no staples in paper
    • Check paper - type & levels
    Alternative media may be available
  • Laminator
    • Provides protective plastic cover
    • Remember to
      • Align document within sleeve
      • Know how to operate the machine
      • Laminate at the optimal temperature
      • Beware of the heat generated
    Alternative media may be available
  • Storage devices
    • USB flash drive
    • CD-ROM
    • Internal backup system
    • External hard drive
    • Online storage capacity eg gmail, Flickr
    Alternative media may be available
  • Scanner
    • Converts media into digital format
    • Maybe incorporated in a printer
    Alternative media may be available
  • Printer
    • Output device for computer
    • Uses
      • Print document from computer
      • Print labels & envelopes
    Alternative media may be available
  • Before you print
    • Check paper supply
    • Know what to print
    • Select what to print
    • Preview before printing
    • Know how to cancel a print job
    • Errors waste time and paper
    Alternative media may be available
  • Shredder
    • Destroys documents
    • When shredding
      • Don’t shred the wrong documents
      • Keep hair, fingers and clothes clear
      • Don’t overfeed
      • Remove staples, clips
      • Don’t allow bin to over fill
    Alternative media may be available
  • Record keeping
    • Maintenance checklists
    • Equipment faults
    • Service log books
    • Consumables stock
    Alternative media may be available
  • Ergonomics
    • Arrange working space to reduce stress on your body
    • Increasing comfort may increase performance
    • Take regular breaks
    • Know the guidelines for each body part
      • Eyes, wrists, shoulders, back and legs
    Alternative media may be available