Use business technology


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This is a powerpoint presentation I created for the Certificate IV in Training and Assessment I undertook in 2009.

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  • Efficiency makes job quicker and easier. Saves money for the business.
  • Practice makes perfect. The familiar you are with equipment the better you are able to operate it and take advantage of all of its attributes. Equipment is expensive- if well maintained will work better and last longer and have less cost impact on the business.
  • Yours responsibility to make sure equipment is used carefully and safely and in line with organization procedures – safe operation, faults reporting, maintenance
  • Sizes & functions vary. Understand you photocopier.
  • Use business technology

    1. 1. Use Business Technology BSBWOR204A Trainer: Liz Diamond 2009 Session: 1 Alternative media may be available
    2. 2. Before we begin <ul><li>Emergency exits </li></ul><ul><li>Facilities </li></ul><ul><li>Interruptions </li></ul><ul><li>Session Breaks </li></ul>Alternative media may be available
    3. 3. As we learn <ul><li>Please </li></ul><ul><ul><li>Have respect for each other </li></ul></ul><ul><ul><li>Value the input of each learner </li></ul></ul><ul><ul><li>Actively contribute </li></ul></ul>Alternative media may be available
    4. 4. What’s in this session <ul><li>Introduction to examples of Business Technology </li></ul><ul><li>In slide view - right click on this icon to open a hyperlink for more information </li></ul><ul><li>Click on this icon to access the embedded audio. </li></ul>Alternative media may be available
    5. 5. What happens in an office? <ul><li>Tasks are generally undertaken using business technology </li></ul><ul><li>Data - created, manipulated, stored </li></ul><ul><li>Communication is received and sent </li></ul><ul><li>Policies, procedures and laws are followed to achieve the set task </li></ul>Alternative media may be available
    6. 6. To efficiently use technology <ul><li>● Choose correct equipment </li></ul><ul><li>● understand its functions </li></ul><ul><li>● know how to operate it safely </li></ul><ul><li>● know what materials you need </li></ul><ul><li>● Undertake routine maintenance </li></ul><ul><li>● know the procedures for reporting faults or breakdowns. </li></ul>Alternative media may be available
    7. 7. When undertaking a task <ul><li>Know the exact specifics of the task </li></ul><ul><li>Know the task procedures </li></ul><ul><li>Have access to instruction manuals </li></ul><ul><li>Keep work area clear </li></ul><ul><li>Start with equipment clean </li></ul>Alternative media may be available
    8. 8. Computer <ul><li>Enables the creation, manipulation and storage of data and information </li></ul><ul><li>Peripherals are added for greater capability eg. </li></ul><ul><ul><li>Scanners </li></ul></ul><ul><ul><li>Storage devices </li></ul></ul><ul><ul><li>Printer </li></ul></ul><ul><ul><li>Mouse </li></ul></ul>Alternative media may be available
    9. 9. Fax Machine <ul><li>Facsimilie – scans an exact copy </li></ul><ul><li>Used to send & receive written or drawn messages </li></ul><ul><li>Uses telephone lines </li></ul><ul><li>Has memory </li></ul><ul><ul><li>Group dialing </li></ul></ul><ul><ul><li>Speed dial </li></ul></ul><ul><ul><li>Generate reports </li></ul></ul>Alternative media may be available
    10. 10. Sending a fax <ul><li>Cover sheet </li></ul><ul><li>Paper placement </li></ul><ul><li>Document ready </li></ul><ul><li>Enter number </li></ul><ul><li>Scans </li></ul><ul><li>Dials </li></ul><ul><li>Sends </li></ul>Alternative media may be available
    11. 11. Digital Camera <ul><li>Creates pictures in digital format which can be stored, manipulated and shared using computers and the internet </li></ul>Alternative media may be available
    12. 12. Telephone system <ul><li>Single line, Multi line, extensions </li></ul><ul><li>System may enable </li></ul><ul><ul><li>Callers to put on hold </li></ul></ul><ul><ul><li>Music or messages playing </li></ul></ul><ul><ul><li>Message recording </li></ul></ul><ul><ul><li>Answering machine facility </li></ul></ul><ul><ul><li>Page capability </li></ul></ul><ul><ul><li>Hands free </li></ul></ul><ul><ul><li>Teleconferencing </li></ul></ul>Alternative media may be available
    13. 13. Photocopier <ul><li>Creates copies </li></ul><ul><li>Allows enlargements & reductions </li></ul><ul><li>Also may </li></ul><ul><ul><li>Sort multiple copies </li></ul></ul><ul><ul><li>Allow Booklet creation </li></ul></ul><ul><ul><li>Staple copies </li></ul></ul>Alternative media may be available
    14. 14. When photocopying know how to- <ul><li>Refill paper trays </li></ul><ul><li>Clear paper jams </li></ul><ul><li>Replace toner safely </li></ul><ul><li>Use different copy modes </li></ul><ul><li>Size documents </li></ul><ul><li>Adjust copy darkness </li></ul><ul><li>Correctly place paper eg. letterheads </li></ul>Alternative media may be available
    15. 15. Before you begin photocopying <ul><li>Know what the job entails </li></ul><ul><li>Ensure class is clean </li></ul><ul><li>Ensure there are no staples in paper </li></ul><ul><li>Check paper - type & levels </li></ul>Alternative media may be available
    16. 16. Laminator <ul><li>Provides protective plastic cover </li></ul><ul><li>Remember to </li></ul><ul><ul><li>Align document within sleeve </li></ul></ul><ul><ul><li>Know how to operate the machine </li></ul></ul><ul><ul><li>Laminate at the optimal temperature </li></ul></ul><ul><ul><li>Beware of the heat generated </li></ul></ul>Alternative media may be available
    17. 17. Storage devices <ul><li>USB flash drive </li></ul><ul><li>CD-ROM </li></ul><ul><li>Internal backup system </li></ul><ul><li>External hard drive </li></ul><ul><li>Online storage capacity eg gmail, Flickr </li></ul>Alternative media may be available
    18. 18. Scanner <ul><li>Converts media into digital format </li></ul><ul><li>Maybe incorporated in a printer </li></ul>Alternative media may be available
    19. 19. Printer <ul><li>Output device for computer </li></ul><ul><li>Uses </li></ul><ul><ul><li>Print document from computer </li></ul></ul><ul><ul><li>Print labels & envelopes </li></ul></ul>Alternative media may be available
    20. 20. Before you print <ul><li>Check paper supply </li></ul><ul><li>Know what to print </li></ul><ul><li>Select what to print </li></ul><ul><li>Preview before printing </li></ul><ul><li>Know how to cancel a print job </li></ul><ul><li>Errors waste time and paper </li></ul>Alternative media may be available
    21. 21. Shredder <ul><li>Destroys documents </li></ul><ul><li>When shredding </li></ul><ul><ul><li>Don’t shred the wrong documents </li></ul></ul><ul><ul><li>Keep hair, fingers and clothes clear </li></ul></ul><ul><ul><li>Don’t overfeed </li></ul></ul><ul><ul><li>Remove staples, clips </li></ul></ul><ul><ul><li>Don’t allow bin to over fill </li></ul></ul>Alternative media may be available
    22. 22. Record keeping <ul><li>Maintenance checklists </li></ul><ul><li>Equipment faults </li></ul><ul><li>Service log books </li></ul><ul><li>Consumables stock </li></ul>Alternative media may be available
    23. 23. Ergonomics <ul><li>Arrange working space to reduce stress on your body </li></ul><ul><li>Increasing comfort may increase performance </li></ul><ul><li>Take regular breaks </li></ul><ul><li>Know the guidelines for each body part </li></ul><ul><ul><li>Eyes, wrists, shoulders, back and legs </li></ul></ul>Alternative media may be available