Implementing LibCal (iCon 2013)
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Implementing LibCal (iCon 2013)

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    Implementing LibCal (iCon 2013) Implementing LibCal (iCon 2013) Presentation Transcript

    • LINSCHEID LIBRARY Implementing LibCal to Manage Group Study Room Reservations iCon 2013 Chelsea Baker, Instructional Services Librarian Patrick Baumann, Media Services Librarian East Central University
    • BACKGROUND
    • SPRINGSHARE’S LIBCAL TM • Existing familiarity with Springshare • Free!
    • SYSTEM SETUP • September 2012-December 2012 • System Settings • Group Settings • Booking Form • System Emails
    • SYSTEM SETTINGS
    • GROUP SETTINGS
    • BOOKING FORM • Full Name • Email • Reservation Name (Ex: CHEM Study Group) • Why are you reserving the room? (group study, private study, club meeting,other)
    • SYSTEM EMAILS
    • ADMIN PRIVILEGES • System Settings • Group Settings • Booking Form • System Emails • Setup Room Availability
    • STAFF VIEW
    • TRAINING • Two one-hour sessions • Policy and procedures • Public view and staff view • Hands-on training
    • MARKETING • Whiteboard • Rotating picture on library homepage • Signage • Email to campus • Newsletter article (April issue)
    • WAYS TO BOOK 1.Fill out online form via URL 2.Fill out online form via QR code 3.Visit or call the Reference Desk 4.Fill out print form
    • PUBLIC VIEW http://ecok.libcal.com/booking/groupstudy
    • USAGE STATISTICS 33% 67% Percent of AvailableTime Booked March-May 2013 Booked Not Booked
    • USAGE STATISTICS
    • BOOKINGS BY DAY 0 10 20 30 40 50 60 70 80 Sunday Monday Tuesday Wednesday Thursday Friday Saturday NumberofConfirmedBookings Day of Week Group Study Room Confirmed Bookings by Day of Week March-May 2013
    • BOOKINGS BY HOUR 0 5 10 15 20 25 30 35 NumberofConfirmedBookings Hour Group Study Room Confirmed Bookings by Hour March-May 2013
    • BOOKINGS BY COLLEGE 2% 35% 3% 19% 41% Group Study Room Confirmed Bookings by School/College March-May 2013 College of Education & Psychology College of Health & Sciences College of Liberal Arts & Social Sciences School of Business Unknown/Other
    • EVALUATION • Evaluated June 13 • Booking Form • Booking Length • No-show Policy • Codes
    • CHANGES TO FORM
    • BOOKING LENGTH From 60 minutes to 30 minutes
    • NO-SHOW POLICY Delete booking after 10 minutes
    • CODES Code: More Rooms Use when a group asks about reserving the room or about access to additional rooms during a time when the GSR is already booked. Code: No Show Use when a group has not shown up for the scheduled time slot by 10 minutes after the start of the booking. Code: No Show Waiting Use when a group has not shown up for the scheduled time slot by 10 minutes after the start of the booking AND another group is wanting to use the GSR during this time. Code: No Show Left Early Use when a group did show up for the first part of their scheduled booking, but left at least 30 minutes prior to the end of their scheduled booking. Code: Previous x Use when you realize that a group that has not booked the GSR has been using it for some time. Replace the "x" with the number of complete time slots that the group has used the GSR without booking. If possible, use the administrative interface to actually book the time slot rather than using this code.
    • NEXT STEPS • Evaluation • Include Group Study Room in fall whiteboard • Feature in Freshman Seminar tour • Newsletter blurb • New Faculty Orientation • Posters
    • THANK YOU Chelsea Baker Instructional Services Librarian East Central University cbaker@ecok.edu 580-559-5370 Patrick Baumann Media Services Librarian East Central University pbaumann@ecok.edu 580-559-5373 http://help.springshare.com/libcal