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last in three ppt series instructing students how to search commercial databases

last in three ppt series instructing students how to search commercial databases

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  • Now that we have dealt with Searching, it is time to look at the results of our efforts. For the next few screens we will look at the lists of articles that our searches have produced and we will make decisions on format and exporting With “Full Text” the whole article is presented. No need to look elsewhere. This form of result is found most often in the newspaper/magazine databases such as Canadian Newsstand. We spoke previously about embargoed results. The full text of the article is not there, only the citation. A “Citation only” result provides bibliographic information only, which is all the information a library user needs to check the library holdings, do a Smart Library search for the holdings of other local libraries or place an Interlibrary Loan request. Pdf results are actually an image of the article or document. The advantage of these results is that they will include any charts or images that appeared with the article. They are also ready for printing. One disadvantage is that you cannot cut and paste a portion of the article as you would in an html document. We will deal with full text results first. .
  • 3 arrows, 1 search box Here is the results page from a search done in Canadian Newsstand (ProQuest). Top banner area identifies your search and provides options to continue: Gives name of publisher: Proquest (1 st arrow) Name of database: Canadian Newsstand (2 nd arrow) Search for phrase “global warming”, with no limiters applied, therefore the number of results is high: 31,110 (3 rd arrow) Today, I chose the second story on this page (box) There are three links in this entry. Clicking on the title brings up the whole entry: citation, abstract, and full text if available. click on the ’Full Text’ link or the title to get the full entry. Clicking on the “abstract” link brings up a short description of the contents with all of the bibliographic information included. This can be useful to help you make choices. Top bar is still accessible.
  • 1 arrow For his screen I clicked on the title and brought up the ‘Document View”. The same information is in the top bar: publisher,search options, name of database. Now, (click) in addition to the full text of the story, you have Print or Email options If we click on the Print button… (next screen)
  • … you find the print view of the same article. The Publisher and Database name still remain, but most links are gone and all highlighting has disappeared. There are no toolbars, nor sidebars. It is ready for printing. If you had clicked on email you would have been presented with an email form to forward this information to an email address.
  • Not all results are full text. Interspersed among all of the full text articles are some that provide only the citation or perhaps a citation and an abstract. As we said before, often these “citation only” articles will appear later as full text, but in the meantime only a brief entry is available. These can be rather frustrating if you find an article which is relevant to your search but, for whatever reason, the full text is unavailable. Although it is less convenient, “Citation only” records provide all the information needed to identify an article. I want to show you a little bit about the information that is provided in a “citation only” record.
  • Now I want to show you the other way to create a bibliography, by marking your results.
  • 2 Arrows Here is an example in Canadian Newsstand (ProQuest). On the search results page items 2 and 3 have been marked. (click) Note the change of colour and the check marks. Also at the top of the screen (click) the 4 th tab records the total number of items marked. Clicking on this tab brings us to the next step.
  • 2 arrows Here is the “My Research” screen: Shows the list of marked documents as well as options for the next step. (click) “Create your bibliography ” link allows you to create list of marked records in the bibliographic format of your choice, then save, print or email it. (Click) “Email marked documents ” provides an email form for you to send these full text documents, including bibliographic format of choice, to an email address.
  • Here is the result when I clicked the ‘Create your bibliography’ link -- citations for our two articles in MLA format. Before you arrive at this point it there is a screen which allows you to choose bibliographic format options. For my purpose I chose MLA but there are others available. You will notice that the bibliographic information for these articles does not include the library name or location. You will have to fill those in from the Source citation but instructions are provided. From here you can choose to print, email or download your bibliography.
  • 1 arrow, 2 text boxes For example, here is a search that we did in the Academic One (Gale) database: (click) This is the citation for an article that appeared in the New Scientist magazine in January of this year. This is an example of an ‘embargoed’ article. As you see here, it provides you with all the information necessary to identify the article and begin to search for it elsewhere. You might want to check our collection to see if we have a hard copy of the New Scientist, do a Smart Library search of local libraries, or offer interlibrary loan services. It may also be accessible from the serial website. In this case, I actually found the full text on the website of the “New Scientist” Magazine. Just a note. If I look for this article now, the full text is in the database. Several months have passed and the embargo is over. But there is more on this page that I would like you to see that we can use the information on this page to build a bibliography. Let’s look at the Source Citation (click), (click) In this box is all the information necessary to create the bibliographic record for this item. We will find simpler ways to create a bibliography, but, in case you ever need it, all the details are on this screen.
  • Many results contain a “How to Cite” link. Usually that is all you would need. However if the link is not there you will need to help your patron do a bit of the work themselves. If you check the Library’s Homework Help webpage, you will find easy instructions on creating bibliographies. We pulled out one example: ‘Citing an electronic journal article’ This screen lists the information needed to create a bibliographic citation for an online journal article.
  • Here is the citation information from box on the previous slide arranged in bibliographic format. So you see, all the information is here.
  • I am sure that you realize today that we cannot show you everything there is to know in one workshop. We have shown principles. In the most dynamic of databases, like MasterFile or Canadian Newsstand, most of what we have shown you is possible. Other databases may have different options or limitations. It will be your job to take what we have offered you today and apply it to any database that interests you. So how do you apply these skills if they are not immediately obvious? You can experiment and find your own methods or you can look for help by using the search tips or help screens provided by the database publisher.
  • 1 box Search Tip: Many of the major databases provide Search Tips. Here on this advanced search screen for Canadian Newsstand (Proquest), ( click) The link to Search Tips is right in the middle of the screen within quick reach of the search box. When you click on it, the link will take you to tips on the Advanced search.
  • 2 arrows Clicking on the link will bring you to a page with all the examples and techniques that will save you time as you create your search. ( click ) Here you will find tips on how to set up your search using, for example, Boolean operators or phrase searching. (click ) There are also links for other search information further down the page.
  • On the other hand, a link to the Help Screen appears on almost every page of a database, meaning that you can go directly to Help whenever an issue arises, without having to search. Help is available on almost any topic that the database deals with.
  • As you see the Help link on this Advance Search screen leads directly to the Advanced search Help page
  • In this case, once you are finished with the Advanced Search information, you can quickly choose other options in the table of contents, left, and find help on other subjects. When to use search tips vs the Help screen. The information found on the search tips pages is also accessible from the Help page. The advantage of having the search tips where they are located is immediate access. Instead of having to enter the Help pages and perform a search to find what you need it is just one click away
  • Our PowerPoint presentation is done…a Questions? Thanks for coming Handouts

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