e-Procurement Usemol (english version)

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We help companies innovate their purchase process with transparency, agility and economy, allowing greater strategic focus.

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  • Anos = Years
  • Anos = Years
  • Compradores = Buyers
    Fornecedores = Suppliers
    Contratos = Contracts
    Negociação = Negotiation
    Catálogo Eletrônico = E-Catalog
    Leilão Reverso = Reverse Auction
    Cotação = Quotation
    O Melhor E-procurement do mercado = Best E-Procurement system on the market
  • Código = Code
    Descrição = Description
    Código do Fabricante = Manufacturer Code
    Nome do Fabricante = Manufacturer Name
    Ações = Action ( Duplicate Previous)
    Dados do Item = Item Information
    Quantidade = Amount
    Valor = Price
    Prioridade = Priority ( Urgent or Regular )
    Observações: Observations
    Comentário = Note
  • Cotação = Price Quotations
    Pesquisa de Fornecedores = Suppliers Research
    Nome/ Razão = Company Name
    CNPJ = Federal Tax ID
    Apresentação = Presentation
    Grupo = Group
    Selecione o estado = Select the region
    Click para filtrar por categoria = Click to select by product category
    Eventos = Events
    Data = Date
    Usuário = User
    Título = Title
    Descrição = Description
    Example:
    14/may/13 - corporate buyer – quotation expired – the quotation was expired by the corporate buyer
    14/may/13 – corporate buyer – quotation sent – the quotation was sent by the corporate buyers
    14/may/13 – corporate buyer – enrolment – the quotation 382322 was included by the corporate buyer
  • Processos = Procedures
    Quantidade = Amount
  • Cotação = Quotation
    Negociação desenvolvimento de fornecedores = Negociating and Developing new suppliers
    Tarefas manuais = manual tasks
  • Selecione a cotação da qual deseja fazer um pedido = Select the quotation you would like to order
    Descrição = Description
    Ordem de Busca = Search
    Cotação = Quotation ( Contract of Office Supplies Korpex # 149322)
    Código = code
    Código do fornecedor = supplier code
    Comentário = comments
    Cotação = quotation
    Descrição = description
    Fornecedor = supplier
    Preço = Price
    Quantidade = amount
    Selecione = select
  • Comprador = buyer
    Fora do prazo = out of scheduled time
    Média de OC´s por mês = Number of Purchase orders average per month
    Nível de atendimento 1º Sem/2006 = Service level at 1st Sem/2006
    No prazo = on time
    Total de OC´s 1º Sem/2006 = Total of purchase orders at 1st Sem/2006
    Total (exceto contratos) = total (contracts except)
  • Fora do prazo = out of scheduled time
    Nível de atendimento 1º Sem/06 = Service level 1st Semester 2006
    No prazo = on time
  • Código do item = code item
    Comprar = buy
    Detalhes = details
    Descrição = Description
    Desconto = discount
    Entrega = delivery
    Fabricante orçado = producer budgeted
    Item com NCM e/ou NBM distintos = Items with different NCM and/or NBM
    Leilão = auction
    Linha 1 = Line 1
    Observações = observations
    Quantidade = amount
    Referência = reference
    Retornar lance = return bid
    Selecionar = select
    Unitário = unit
    Vals. Negociados = Amounts negociated
    Vl. Com desconto = amount with discount
    % negociado = % negociated
  • Condições = terms
    Detalhes = details
    Faturamento mínimo = minimum billing
    Itens selecionados = selected items
    Orçamento = budget
    Optante simples = simple option
    Pagamento em 2 parcelas = payment in 2 lots
    Prazo = delivery
    Sim = yes
    Valor total = total price
    Valor total selecionado = total price selected
    % do valor total selecionado = % of the total price selected
    30 dias = 30 days
    28 dias da data da fatura = 28 days from the invoice
  • Aprovação técnica = technical approval
    Aprovador: comprador corporativo = approving: corporate buyer
    Comprador = buyer
    Comprador corporativo = corporate buyer
    Cotação = quotation
    Enviar = send
    Excluir = delete
    Fornecedor = supplier
    Orçamento = budget
    Para aprovação desde = for approval since
    Pedido = order placement
    Referência = reference
    Rejeitar = decline
    Requisição = request
    Selecione o aprovador = select the approving
    Suprimentos = supply
  • Anos = Years
    Contratos = Contracts
    A cotação possui 1 item = The price quotation contains 1 item
    Código do Item: Item Code
    Dados = Information
    Requisição = Request
    Histórico = Previous Records
    Quantidade desejada = Desired amount
    Alterar = Changes
    Anexo = File
    Exemplo: Item 1, 2,3,4,5, Attention this item is a group and the price should be the total of individual prices
    Item 1 - Limpeza das áreas jato e solução com agua e cloro = Cleaning the area with water and chlorine
    Item 2- Lixamento e massamento das paredes = Wall scrubbing and priming
    Item 3 - Applying the fixture/paint
    Item 4 - Diversity of utensils
    Item 5 – Water based wall enamel
    Quantidade = Amount needed
    Contrato = Contract ( contract numbers)
    Situação = Position ( posted or accepted)
    Fonecedor = Supplier name
    Responsável = Person in charge (name of a person)
    Data da inclusão = Date of the contract insertion
    Vigencias = Expire date of the contracts
    VL Contrato = Contract Value
    VL Executado = Value already executed
    Saldo Pendente = Value pending
  • Anos = Years
    Nome do contrato = Company Name – Id of the company hired
    Referencia = Reference – Field to fill in freely with info regarding the service hired
    Vigencia de até = Valid from xx/xx/xxxx to xx/xx/xxxx
    Envio automático = selecting the box automatically defines the payments of the service hired
    Logística = Logistics Cif ( cost, insurance, freight) or FOB ( free on board)
    Moeda = Currency
    Aprovador = Approved by ( user responsible for the approval)
    Observação = Observation
    Salvar = Save
  • CONTRATOS PENDENTES = PENDING CONTRACTS
    CONTRATOS PARA APROVAR = CONTRACTS PENDING APPROVAL
    CONTRATOS VENCENDO NOS PRÓXIMOS 30 DIAS = CONTRACTS EXPIRING IN THE NEXT 30 DAYS
    PERIODICIDADE = TIME FRAME ( EVERY XX DAYS FOR SENDING THE CONTRACTS)
    DATA DO PRIMEIRO PEDIDO = DATE OF THE FIRST SERVICE REQUEST
    VALOR CONTRATADO = TOTAL AMOUNT OF THE SERVICE CONTRACT
    PERIODICIDADE DO REAJUSTE = TIME FRAME FOR ANY REAJUSTMENTS ( $$ ) IN MONTHS
    DATA DO PRÓXIMO REAJUSTE = DATE OD THE NEXT REAJUSTMENT ( $$ )
    VALOR DO REAJUSTE = NEW PRICE REAJUSTED ( PERCENTAGE )
    OBSERVAÇÕES = OBSERVATIONS
    SALVAR = SAVE
    ATENDIMENTO = CUSTOMER SERVICE
    PONTUALIDADE DE ENTREGA = SERVICE OR PRODUCT DELIVERED ON TIME
    QUALIDADE DO MATERIAL OU SERVIÇO ENTREGUE = SERVICE OR PRODUCT QUALITY
    FORNECIMENTO COMO UM TODO = OVERALL SERVICE
  • PAINEL DE ATIVIDADES = ACTIVITIES PANEL
    APROVAÇÃO TECNICA = TECHNICAL APPROVAL
    CONTRATOS DE SERVIÇOS DISPONÍVEIS PARA MEDIÇÃO = CONTRACTS READY TO MESURE
    CONTRATOS COM RETENÇÕES A LIBERAR NO VENCIMENTO = CONTRACTS WITH RETENTION TO BE CHECKED ON THE DUE DATE
    ATENDIMENTO = CUSTOMER SERVICE
    PONTUALIDADE DE ENTREGA = DELIVERED ON TIME
    QUALIDADE DO MATERIAL OU SERVIÇO = QUALITY OF PRODUCT/SERVICE
    FORNECIMENTO COMO UM TODO = OVERAL SERVICE
    MEDIÇÕES = MESUREMENTS
    INCLUSÃO = DATE OF INCLUSION
    REFERENCIA = REFERENCE NUMBER
    FORNECEDOR = SUPPLIER
    APROVAR = APPROVE
    REJEITAR = REJECT
  • EMPRESA = COMPANY NAME
    HOMOLOGADA = DATE OF VALIDATION
    HOMOLOGAR = VALIDATE
    PERFORMANCE INDICATORS = IGUAL SLIDE 24
    EVENTOS DO PROCESSO = STAGE OF DEVELOPMENT OF THE DOCUMENTS
    STATUS / VALIDADE = STATUS AND DUE DATE
    ALTERAÇÃO = PERSON WHO PERFORMED ALTERATIONS AS WELL AS DATE AND TIME OF CHANGES
    ABAIXO DE AUTOMATIC NOTES FOLLOWS AN EXAMPLE OF A NOTE : THE DOCUMENT EXPIRED ON XX/XX/XX. PLEASE CONTACT SEMAPI OR CLICK IN HERE TO CJECK THE STATUS.
  • Código = Code
    Descrição = Description
    Média de Compras = Average Purchase
    Média por Mês = Average Purchase per month
    Tempo em dias = Time in Days
    Total = Total
    % do Total = % of Total
  • Anos = Years
  • Inicio RC = Start Purchase Request
    Solicitação de compras = Purchase request
    Geração de ordens = Generate a request
    Aplicação de envio = Send order
    Pedido = Final Order
    Recebimento = Product/Service Receipt
    Comprador = Buyer
    Fornecedor = Supplier
    Inicio Catalogo = Start Catalogue
    Analise e levantamento de dados = data base analisys
    Cotação = Quotation
    Requisição = Request
    Processo automático = Automatic Process
    Catálogo = Catalogue
    Pedido = Order
    Mapa Comparativo = Comparative map of quotations and prices
    Follow via mesa de operação = Follow up through operation desk center
    Cotação = Quotations
    Orçamentos = Budgets and prices
    Pedido = Final Request
  • Anos = Years
  • e-Procurement Usemol (english version)

    1. 1. e-PROCUREMENT Usemol PRESENTATION e-PROCUREMENT USEMOL JUNE/ 2013
    2. 2. e-PROCUREMENT Usemole-PROCUREMENT Usemol CONTENTS  Introduction;  Purchase Requests;  Types of Purchase (Quotation, Formal Bidding, Catalog, Reverse Auction);  Comparative Map (Price per Region, Simulation, Management NCM);  Order Placement, Approval Workflow (Financial and Technical);  Purchasing Services (Contract Analysis and Management, Billing Instructions);  Approval and Management of Suppliers;  Management Reports; Interface with Management System (ERP);  Operations Desk Center (follow-up of quotations and orders)
    3. 3. e-PROCUREMENT Usemole-PROCUREMENT Usemol INTRODUCTION Semapi’s Purchase Portal integrates business and communication between buyers and suppliers in a safe web environment. We innovate the purchase process with agility, transparency and economy, allowing your operation to have more focus on your business strategy. More than 20.000 suppliers registered from all business segments
    4. 4. e-PROCUREMENT Usemol Delivery and Receipt of products/services Confirm and accept the order Check the Pre Invoice and confirm payment method Generate Pre Invoice Request internal approval and place the order Negotiate prices Analyse and suggest negotiations Provide standardized price quotations Search for suppliers and request price quotations BUYER SUPPLIER INTRODUCTION – SHOWING HOW THE SYSTEM WORKS Like a DNA, Usemol system retains informations and transactions between buyers and suppliers, since the moment orders are requested, until the moment they are delivered.
    5. 5. e-PROCUREMENT Usemol PURCHASE ORDER  Friendly and smart interface that speeds up the process; Reduces the time of operation organizing orders by categories; Through the standardized lists of available items there is a huge gain on time and productivity when placing an order; Cost reduction on ERP licenses for users soliciting; Follow up in real time all the stages of the purchase process.
    6. 6. e-PROCUREMENT Usemol TYPES OF PURCHASE – QUOTATION / FORMAL BIDDING Software SaaS, no costs with hardware and infrastructure; All quotations are made in only one platform; Interface with any ERP ; Flexibility to customize Base of suppliers on constant increase; Easy access to the purchase process allowing a quick follow up;
    7. 7. e-PROCUREMENT Usemol ERPERPERPERP Excel Spreadsheet – Manual ProcessExcel Spreadsheet – Manual Process STARTSTART ENDCreate aCreate a Purchase OrderPurchase Order Create and Excel spreadsheet and email to suppliers asking for quotations Create and Excel spreadsheet and email to suppliers asking for quotations Receive prices and update the spreadsheet Receive prices and update the spreadsheet Analyze the spreadsheet and choose a supplier Analyze the spreadsheet and choose a supplier Negotiate with the Suppliers Negotiate with the Suppliers Create and Check a Purchase Request Create and Check a Purchase Request Approve PurchaseApprove Purchase RequestRequest START DoorwayDoorway ERPERPERPERP ENDCreate aCreate a Purchase OrderPurchase Order Select Suppliers (they will receive a notice automatically) Select Suppliers (they will receive a notice automatically) Analyze and choose a supplier Analyze and choose a supplier Negotiate with the Suppliers Negotiate with the Suppliers Generate an Automatical Purchase Request Generate an Automatical Purchase Request Approve PurchaseApprove Purchase RequestRequest Under-dimensioned process Develop and Register the supplier Re-Dimensioned Process COMPARISON OF OPERATION BEFORE AND AFTER THE SEMAPI`S PORTAL
    8. 8. e-PROCUREMENT Usemol COMPAIRING BEFORE AND AFTER THE PORTAL OPERATION USE MANUAL PURCHASING USEMOL SYSTEM
    9. 9. e-PROCUREMENT Usemol PURCHASE TYPES: E - CATALOG The electronic purchase agreement, is turned into a permanent quotation, which can be integrated with an ERP purchase request, or can remain available on line for users. Lead time reduction; On time delivery increasing rate. ELECTRONIC CATALOG
    10. 10. e-PROCUREMENT Usemol E-CATALOG: CASES – LEAD TIME & COST REDUCTION Traditional System:Traditional System: The need is identified in the factory - R$ 2,65R$ 2,65 The buyer inserts a request in the system through a narrative that he creates – R$ 1,14R$ 1,14 The request requires management and supervision approval – R$ 4,26R$ 4,26 The purchasing department exchange the request for a Purchasing Order (PO) and print it – R$ 1,19R$ 1,19 The buyer ranks the order as “ordinary” , “urgent” or “exclusive supplier”, and in case of urgency or exclusive supplier, he requests a filled up and signed form, before making the purchase– R$ 1,90R$ 1,90 The buyer negotiates a bulk purchase (which sometimes means losses ) – R$ 6,82R$ 6,82 The buyer makes a quotation on the market - R$ 10,61R$ 10,61 After the quotations are received, the negotiation and closure of business starts to shape-up – R$ 13,64R$ 13,64 The whole process is typed in the system and the purchasing order is sent - R$3,41R$3,41 The order goes through all the relevant signatures and it is sent to the supplier – R$ 3,78R$ 3,78 Folow-up the purchase order is mandatory – R$ 1,52R$ 1,52 Average time spent in each orderAverage time spent in each order 05 to 15 days under the cost of R$ 50,9205 to 15 days under the cost of R$ 50,92
    11. 11. e-PROCUREMENT Usemol E-CATALOG: CASES – LEAD TIME & COST REDUCTION Usemol System Implemented:Usemol System Implemented: The need is identified in the factory – R$ 2,65– R$ 2,65 The buyer inserts a request in the system choosing items registered in the database – R$ 1,14R$ 1,14 If the item or service does not exist in the database, it must the registered – R$ 1,14R$ 1,14 The buyer automatically sends an order to the system, considering there is an existing contract – R$ 2,08– R$ 2,08 In case there`s not yet an existing contract, the order follows regular purchase method, and the purchase department evaluates the inclusion of a new contract. – R$ 10,61– R$ 10,61 Average time spent in each order: 01 to 03 days under the cost of R$ 17,62  Bureaucracy Reduction;  Purchasing lead time reduction 70%; Operational costs reduction 65%;
    12. 12. e-PROCUREMENT Usemol E-CATALOG: CASES – SERVICE LEVEL Traditional SystemTraditional System Implemented Usemol SystemImplemented Usemol System Supply level reduced;  Increase in productivity;
    13. 13. e-PROCUREMENT Usemol E-CATALOG: CASES – SERVICE LEVEL Increase of 46% on service level of purchasing orders
    14. 14. e-PROCUREMENT Usemol PURCHASE TYPES – REVERSE AUCTION It is a product or service procurement process with higher added value. It is also ideal for for closure or renovation of deals for indirect items. This is the best resolution for a negotiation when the aim is a price reduction. Totally clear and safe; Honest and reliable process; Saving in average 11% per auction. REVERSE AUCTION Unit:
    15. 15. e-PROCUREMENT Usemol REVERSE AUCTION: CASES – COST REDUCTION Material Categories Retrieved Cost Reduction Service Generators Maintenance 20% Electricity Lamps 22% Service Sewage 11% Maintenance MRO 5% Service Roof Exchange 14%
    16. 16. e-PROCUREMENT Usemol REVERSE AUCTION: CASES – COST REDUCTION Sales machine Category Total estimated amount Total negotiated amountReduction % of Savings Printed Package Visual communication Total Estimated AmountTotal Negotiated Amount Reduction % of Savings
    17. 17. e-PROCUREMENT Usemol COMPARATIVE MAP STANDARD WORKSHEET: SIMULATOR NEGOTIATION
    18. 18. e-PROCUREMENT Usemol ORDER PLACEMENT, APPROVAL WORKFLOW (FINANTIAL AND TECHNICAL) In approving an order the Usemal shows all the process performed by the purchasing department in the same screen, which results in gain of agility and control. TECHNICAL APPROVAL
    19. 19. e-PROCUREMENT Usemol PURCHASING SERVICES ITEMS: BUDGET
    20. 20. e-PROCUREMENT Usemol AUTOMATICALLY GENERATES ORDERS OF PAYMENT PURCHASING SERVICES
    21. 21. e-PROCUREMENT Usemol ANALISING THE SERVICE HIRED CONTRACT LIFE CYCLE CONTROL PANEL PURCHASING SERVICES
    22. 22. e-PROCUREMENT Usemol PERFORMANCE INDICATORS CHECK LIST OF CONTRACTS TO EVALUATE PURCHASING SERVICES - MESUREMENTS MESUREMENT APPROVALS
    23. 23. e-PROCUREMENT Usemol SUPPLIERS MANAGEMENT VALIDATION SYSTEM DOCUMENT CONTROL AUTOMATIC NOTES DOCUMENTS EXPIRAL DATES CONTROL PANEL PERFORMANCE INDICATORS
    24. 24. e-PROCUREMENT Usemol MANAGEMENT REPORTS The Usemol procedures are registered for further information and analisys on management reports, providing meaningful help on strategic purchase decisions Montly Purchase Requests Purchase Lead Time
    25. 25. e-PROCUREMENT Usemol OPERATIONS DESK CENTER Follow-up on quotations, orders and product delivery; Analysis on items and quotations; Validation of suppliers Standardize and descriptions of materials; Training; Support. Reduce phone costs; Reduce operational costs; Smart use of time on procedures; Greater focus on Strategic. The Usemol system offers an Operation Desk Center to better serve and support their clients. We are available and prepared to deliver a better performance for your team, helping them to eliminate time loss on the execution of certain activities.
    26. 26. e-PROCUREMENT Usemole-PROCUREMENT Usemol INTERFACES E R P
    27. 27. e-PROCUREMENT Usemol “Within the very short time we are working with this tool we could realize it really simplified the purchase process. It is easy to use with accessible procedures that make buyers and suppliers routines much more agile “ --Purchase Department, Comolatti “ This tool is very easy to use, allowing the complete optimization of the purchase process, not only for buyers but also for suppliers.The system is a time saver and makes it possible to properly manage the department routines. --Luiz Claudio Pereira, Purchase Analist WHAT OUR CLIENTS SAY ABOUT US?
    28. 28. e-PROCUREMENT Usemol SEMAPI'S MAIN CLIENTS
    29. 29. e-PROCUREMENT Usemol 3229, Nove de Julho Avenue Zip code : 01407-000 São Paulo – SP Brazil phone 55 (11) 2144 4300 fax 55 (11) 3051 4904 www.semapi.com.br

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