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Powerpoint On Time Management.

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Powerpoint On Time Management. Powerpoint On Time Management. Presentation Transcript

  • Time Management Lauren Caskie
  • Why is Time Management Important?
    • To work effectively you really have to manage your time.
    • In a business time is money and every hour you spend at work costs your employer a lot of money.
    • It is not just the salary that the employer needs to pay out, there is also heating lighting telephone costs training etc for the employees to be at work at that time.
    • For the individual, good time management skills usually mean that the employee feels more in control of their workload.
  • Poor time management is usually shown by:
    • Getting less done than you expected.
    • An inability to meet deadlines set by your line manager.
    • Not knowing what to do or how to start.
    • Meetings going on longer than expected.
    • Taking on too much work in the first place because you feel you have to say yes and help others.
    • Putting off starting this is known as procrastination.
  • Effects of Poor Management Skills
    • Much of the time is spent at work being wasted - some of it on displacement activities, e.g. spending time doing jobs that do not matter or could be done be someone at a lower lever.
    • Staff becoming demoralised as work becomes very routine and seems to serve no purpose.
    • Work not progressing as fast as management hoped.
    • Targets not being achieved and the strategic and operational plans becoming meaningless.
    • New projects not being started as there is never any ‘spar’ time to progress new ideas.
    • From the employers prospective poor time management skills result in:
  • There are lots of benefits to both individual and the organisation of adopting good time management skills:
    • It allows organisations to plan, delegate and organise employees more effectively.
    • Everyone in the organisation can then be focused on their own tasks.
    • Progress of projects can be traced and if there is a hold up it can be identified and extra resources allocated to it.
    • Individual employees feel more in control of their work, i.e. they know what has to be done and they know when it has been finished.
  • Personal Targets
    • Recruit, develop and motivate people to help achieve organisation's targets.
    • Develop a structure which encourages co-operation and commitment to the organisation.
    • Make the best use of the skills and abilities of their employees.
    When employing staff all the organisations will ensure that their policies and procedures aim to do the following:
  • General office standards
    • We will keep the reception area neat and organised to give a professional impression.
    • We will tidy all desks at the end of each day.
    • We will keep confidential work out of view and locked away at the end of each day.
    • We will report any equipment faults or issues with other facilities as they occur.
    • We will have an operational knowledge of al basic office equipment.
    • We will open all e-mails each morning and access and read new e-mails regularly during the day.
    • We will not use e-mail or the internet excessively for private use.
    • We are aware that sending rude or suggestive e-mails is regarded as a disciplinary issue.
    • We will keep all records of addresses, e-mails and telephone numbers up-to-date.
  • Personal Effectiveness Standards
    • We will be punctual at all times.
    • We will look business-like at all times.
    • We will have a positive, pleasant and helpful attitude to everyone.
    • We will be prepared to cover all roles within our departments.
    • We will work together as a team and maintain good communication in the department.
    Word Processing Standards
    • We will achieve 100% accuracy in spelling.
    • We will present all word processing in accordance with house style.
    • We will meet turnaround times as agreed when a word processing request is received.
    • We will keep a day file of all word processing.
    • We will ensure that all files and folders are maintained in a logical and accessible way.