Site Selection Easy Free Process You Will LOVE, 3 slides

WHY HELMSBRISCOE?
• TIME: Industry research shows that 40% of a meeting planner’s time is spent on site selection. As your partner, HelmsBriscoe will save you time and, add value!
• INDUSTRY PRESENCE: HelmsBriscoe is the global leader in hotel procurement. Our 1,000+ associates located in 43 countries searched more than 23,000 meetings in 2008 – and booked over 3.5 million room nights in 86 countries.
• BUYING POWER: In 2008, HelmsBriscoe booked $688 million in group business. We remain the leader in the marketplace and the #1 buyer of group rooms with all major hotel brands. Hotels recognize and value our business by working to ensure that HB clients receive special consideration and very competitive rates.
• INDUSTRY KNOWLEDGE: Our proprietary database is unmatched. Going far beyond the basics, our HB Connect tracks current service levels, food/beverage quality, contract language, physical standards and rate history by property – knowledge that is critical in making the decision to move forward with contracting the best venue.
• EXPERIENCE: Partnering with HB adds invaluable insight into the site selection process and contract details for all of your group needs. Averaging 15 years of industry experience, many of our associates are former hotel sales, directors, meeting planners and industry specialists.
• NO COST: There is absolutely no cost to you, our client. HelmsBriscoe is paid a placement fee from the hotel and your rates do not increase because of our involvement.
• SMMP: We can provide a strategic meeting management program that trims an average of 20 – 25% of a company’s annual meeting spend. Again, absolutely no cost to you.
• Optional Programs: Meeting services such as on-line registration, web-site production and promotion are available.

THE PROCESS
THE AGREEMENT…
When your organization is ready to involve HelmsBriscoe, I will begin the initial site selection search for meetings requiring 10 guest rooms per night or more.
THE REQUIREMENTS……
You provide the basic requirements for the program such as agenda, desired location(s), preferred dates, meeting space requirements, guest room block estimate, & other details pertinent to the initial search.
THE RESEARCH……
Using HB Connect, our hotel database of more than 95,000 properties, I will research the markets you are requesting. Included in this step is research to identify any special or exclusive offers f that your program may qualify for. Specific hotels requested by the planner will be included, as well others that may fit your program.
REQUESTING A PROPOSAL…
Requests for proposals will be sent out to the hotels, generating a variety of details which I will compile into an easy to read grid format for your review.
NARROWING THE DECISION…
Using the hotel grid provided, you will select one or more hotels that you are interested in pursuing additional details on. Should you require additional information, sales kits, a site tour etc., I am more than happy to coordinate these as well and ensure you have ample information and time before making your final decision.
THE FINAL CONTENDER…
You select the hotel of your choice and I will request the contract.

NEGOTIATIONS…
I will review the first draft of the contract from the hotel for pertinent clauses and concessions. A clause will be included in the contract stating the hotel will pay a placement fee to HelmsBriscoe and your rates have not been increased to cover that fee. You will receive a copy of the contract for review, & we will work together to negotiate the final agreement. Once final, you are asked to sign the contract and return it to the hotel for countersigning.
YOUR SITE HAS BEEN SELECTED!
The process is complete and you are ready to begin working directly with the hotel. I will continue to be available to assist you and will follow up after the program with you.
Are You Ready for HB?
Let’s get started on your next program –
Laura Alten, HelmsBriscoe
Phone: 715-794-2623
Email:LALTEN@HELMSBRISCOE.com
www.helmsbriscoe.com/bio/LALTEN

Site Selection Easy Free Process You Will LOVE, 3 slides

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