eTheses at Lancaster University


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Step by step guide to the deposit process for PhD students registered from 2011 onwards. Includes considerations e.g. third party copyright, restrictions, ethical considerations

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eTheses at Lancaster University

  1. 1. eTheses at Lancaster A guide to making your thesis available electronically Louise Tripp Subject Librarian: English, European Languages, Linguistics A21/51, The Library Tel. (01524) 592546 Annette Lawrence Assistant Librarian (Resources) A56, The Library Tel. (01524) 594965
  2. 2. • The University has a commitment to Open Access • All students registered from October 2011 onwards for doctoral level degrees are required to deposit an electronic copy of the final version of their thesis as well as one print copy for the Library • The eThesis must be in .pdf format and will be uploaded to EPrints, the institutional repository for research output eTheses at Lancaster
  3. 3. Record on EPrints L Choose a Creative Commons Licence to protect your work:
  4. 4. Benefits of eTheses • Easier access • Visibility Citation Collaboration • Recognition and promotion of your work and University • Secure and stable storage • Access to a variety of theses • Fulfils grant requirements
  5. 5. • Submitting copies for examination - Candidates will continue to submit print copies (one for each examiner) to the Registry for examination • One .pdf copy of the final version of the thesis (following vive voce and corrections) to be uploaded to EPrints via PURE and one print copy to be deposited with the Bindery for inclusion in the Library Thesis Collection • Candidate to send the Thesis Declaration Form to the Registry at the point when the electronic thesis is to be uploaded. What this means in practice The deposit process
  6. 6. The deposit process
  7. 7. Thesis Declaration Form
  8. 8. • What is the Thesis Declaration Form? • The Thesis Declaration Form grants the University the right to make the thesis available as an open access document via the Web • It also contains a declaration that you have sought to obtain permission to use third party copyright • If you wish to restrict access to the thesis, the Declaration Form also contains a section for the embargo details The deposit process The Thesis declaration Form
  9. 9. • Once you have deposited your print copy with the Bindery and uploaded the .pdf version to PURE, the Registry will be notified that you have completed the deposit process • On receipt of the Thesis Declaration Form by the Registry, you will be notified that you have completed the deposit process and will be awarded your degree The deposit process cont.
  10. 10. • Third Party Copyright • Ethical confidentiality • Publication pending • Commercial contracts Challenges to the deposit of eTheses
  11. 11. • Making your work available through EPrints is a form of publication and so UK Copyright Law applies • If the thesis contains material that you do not own, e.g. diagrams, maps, images, permission will need to be obtained to include it in your thesis • If permission cannot be obtained, the image may be removed with a placeholder inserted at this point in the document, e.g. Figure(Text/Chart/Image, etc.) has been removed due to Copyright restrictions Third Party Copyright
  12. 12. • A restricted or embargoed thesis is still deposited in EPrints and researchers will be able to locate the details but will not be able to download the full text • Under what circumstances are theses restricted? • Research carried out in collaboration with commercial organisations may have a contract to forbid the publication of commercially sensitive data • There may be ethical issues, e.g. medicine or social sciences, although the data is anonymised it may still be necessary to embargo the research • Publication pending – this is the most common reason for restricting access to prevent jeopardising a publication deal Restrictions or Embargoes
  13. 13. • Theses may be restricted for up to 5 years in the first instance • The Thesis Declaration Form contains a section for embargo details • The form must be countersigned by the Head of the Department to approve the embargo before it is sent to the Registry • The embargo is then countersigned by the Dean of Graduate Studies to complete the restriction How are theses restricted?
  14. 14. • eTheses LibGuide • Copyright Officer – Lorna Pimperton • Copyright LibGuide • Help with uploading to Pure/EPrints – Richard Ingham Further help
  15. 15. Questions