under construction unit 4


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Construction projects in cultural heritage institutions can be challenging for their collections. This 5 part presentation offers some suggestions for a successful build.

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under construction unit 4

  1. 1. Under Construction: Preservation Concerns During Construction and Renovation LYRASIS Preservation Services Funded in part by a grant from the National Endowment for the Endowment for the Humanities, Division of Preservation and Preservation and Access. Unit 4
  2. 2. Unit 4 – Interruptions in service – Communication – Security – Accidents
  3. 3. Interruptions in Service: Consider what may be dropped • Interruptions in services during construction projects are inevitable. One solution is to limit the hours when this activity might be done; try to arrange to have interruptions during off hours to minimize disruption to staff and patrons, especially during exam periods for academic institutions or during planned public events. Sometimes, however, interruptions are unplanned, such as when an electrical line is accidentally cut.
  4. 4. Interruptions in Service: Consider what may be dropped • Electricity • Telephones • Drinking Water • Restroom Facilities • Sprinklers • Internet • HVAC What would you do?
  5. 5. Interruptions in Service: Consider what may be dropped • Staff should be prepared for these unplanned interruptions and have a plan in place to compensate. Whether the interruption was planned or unplanned, it is important to communicate with staff and patrons about the temporary loss of service and inform them about when they can expect the service to return.
  6. 6. Communicate with Staff and Patrons • Communication is an essential component of any construction project. Let staff and patrons know as soon as possible about potential interruptions or closures, reduced public services or access to materials. As well as any HVAC issues.
  7. 7. Communicate with Staff and Patrons • Staff should be updated regularly on the progress of the projects. Provide them with at least a few day’s notice when construction activity is going to effect their work.
  8. 8. Communicate with Staff and Patrons • If you need to bring in large construction machines or quantities of materials, try to find routes that will not interrupt other activities and minimize potential hazards for people entering or exiting the building. People are used to following established routes, and do not always pay attention to changes.
  9. 9. Communicate with Staff and Patrons • Construction barriers and signs should therefore be clearly marked and easy to see. For example, utility trenches need proper barriers and flashing lights.
  10. 10. Communicate with Staff and Patrons • People may travel long distances to use special collections and archival materials; begin publicizing about potential interruptions as early as possible. Ask users to call and check on status before traveling to your institution. How can we get the word out??
  11. 11. Communicate with Staff and Patrons • Publicize on your institution’s website, with physical signs in and around the building, through email, list-servs, exhibits and local media.
  12. 12. Communicate with Staff and Patrons • Publicizing the project – even its potential inconveniences – can provide you with a positive public relation opportunity. Emphasize how the improvements to the institution will enhance the user’s experience.
  13. 13. Communicate with Staff and Patrons • Finally, be aware that every construction project takes longer than anticipated – be prepared for this when you publicize a “reopening” date.
  14. 14. Security
  15. 15. Security • Cultural institutions are especially vulnerable to theft, vandalism, and mutilation during renovation and new construction projects. Temporary holes in walls, and the distribution of extra keys can result in losses of bulding supplies, furniture, or even collection materials. • Construction personnel, architects, building planners, inspectors, and sub contractors all move around your building, in area where they normally wouldn’t have access. It is hard to keep straight who should and should not be in areas normally closed to the public.
  16. 16. Security How can you protect your building and collections during the construction project?
  17. 17. Security • Know who should and should not be in construction areas. Ensure that all construction related personnel wear identification badges. Have workers sign in and out and request a one-day advance listing of who will be working at your construction site. This will provide some consistency in workers and help you track personnel should a security issue arise. • Create specific lock-up procedures at the end of the day to minimize risk of theft. Staff should do a walk- through at the end of each day to help identify losses and potential security issues.
  18. 18. Security • You may need to hire extra security for portions of the building that become more vulnerable to break-in. Have security personnel or police do additional walk-throughs on nights and weekends. • Finally, areas containing special collections or sensitive archival materials should be locked unless a staff member is present to accompany construction-related personnel.
  19. 19. Accidents • These are all causes of accidents on the job site. • Equipment • Cutting Corners • Carelessness • Fatigue
  20. 20. Accidents • Make sure that the contractor you use have mechanisms in place to ensure that construction workers have been appropriately trained. Failure to do so can not only risk injury to people, but to your collections as well. • State clearly in contracts and in conversations that your institution houses valuable and unique collections that are irreplaceable. Preventing accidents from occurring is less expensive that paying for costly repairs to valuable collections.
  21. 21. Accidents • Make sure that construction personnel clean up lumber, broken glass, loose nail, and flammable materials and dispose of them properly. • Fatigue is often a cause of accidents. It is far better to have a delay in opening your new space than to have a disaster occur because the construction company is rushing to finish. • Clearly articulated and enforced safety procedures will not only prevent damage to personnel, but protect your institution’s collections as well.
  22. 22. Unit 4 Quiz What Have You Learned?
  23. 23. Unit 4 • Question 1: When an interruption in service occurs, the first thing you should do is … – A: get whatever if damaged back online. – B: communicate. – C: blame the service provider. – D: panic internally, remaining calm externally.
  24. 24. Unit 4 • Question 1: When an interruption in service occurs, the first thing you should do is … – Answer: B: communicate. • You should let staff and patrons know about interruptions and when the service will be restored.
  25. 25. Unit 4 • Question 2: Proper identification badges can help discern what construction personnel have permission to be in specific areas of the building. – True or False?
  26. 26. Unit 4 • Question 2: Proper identification badges can help discern what construction personnel have permission to be in specific areas of the building. – Answer: True • Identification badges can help, but appointed staff and the worksite supervisor need to have presence on the job site to oversee the construction staff and their restriction within the building.
  27. 27. Unit 4 • Question 3: What is not a primary cause of accidents on the job site? – A: Cutting Corners – B: Equipment Malfunction – C: Fatigue – D: Carefulness
  28. 28. Unit 4 • Question 3: What is not a primary cause of accidents on the job site? – Answer: D: Carefulness • We wish that all will be careful and not careless!
  29. 29. Thank You! To continue Under Construction, View Unit 5 Contact us if you have any questions. LYRASIS Preservation Services preservation@lyrasis.org