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A Logical Approach to Interoperability Planning
 

A Logical Approach to Interoperability Planning

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This presentation presents a background on interoperability planning and funding options for your interoperability planning work.

This presentation presents a background on interoperability planning and funding options for your interoperability planning work.

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    A Logical Approach to Interoperability Planning A Logical Approach to Interoperability Planning Presentation Transcript

    • A Logical Approach toInteroperability PlanningJ. Kevin McGeary – Sr. Consultant  ykevin.mcgeary@lrkimball.com814‐867‐4566 ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Agenda• Background• A Logical Process g• Funding Your Interoperability Planning Work g p y g• Discussion ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Background• Approaching 10 Year Anniversary of 9/11 – Interoperability Remains a Problem in Many Areas• Many Investments Made Without an Overall Strategy or Identified Goals – Local / Regional Level• Many Regions Struggling with Where / How to Develop a Plan or Address ALL Elements Needed• Many Regions Have Received Funding Specifically for Planning and Training but Have Not Taken Full Advantage ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Moving Up on the Continuum ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Putting the Pieces Together• True Operable and Interoperable Communications Comes When all the Pieces are Assembled into a Complete Picture p =  Day to Day Usage Day to Day Usage ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • TICP vs. Strategic Plans• Tactical Interoperability Communication Plans (TICPs) are Operational Plans that Include SOPs for the Use of Existing Interoperable Resources Resources. – Inventory Interoperable Assets Available Within The Region - Radio Caches, Shared Radio Channels, Interoperable Gateways, and Shared Radio Systems – Develop SOPs for Using the Existing Resources • Based on NIMS/ICS Procedures • Typically Include Provisions for Both Training and Exercises • Communications Positions Within Incident Command System (ICS) Identified • Identify Communications Unit Leaders (COMLs) and Provide for Training of Communications Staff ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • TICP vs. Strategic Plans• Strategic Interoperability Plan Will Define Overall Strategy, Goals and Vision of Interoperability for Your Region – Based on True Understanding of Needs and Issues – Define Investments of Limited Grant / Local Funding Designed to Address Needs and Strategy – Best Positioning to Pursue and Secure Additional Grants and Funding g – Identifies Tactics and Elements to Address to Truly Improve Interoperability – Incorporates Elements and Information Captured in TICP ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • A Logical Process for Interoperability Planning• Assessment and Documentation – Understand Current State of All Pieces of the Interoperability Puzzle• Gap Analysis p y – Analyze Each Element to Identify the What is vs. What Should be• Strategic Plan – Develop a d Document the Region’s Vision to Achieve Interoperability e e op and ocu e e eg o s s o o c e e e ope ab y – Define the Specific Projects or Initiatives to Achieve the Strategic Vision – Timeline and Goals Based on Priorities – Gap Analysis• Implement Tactics and Programs p g – Technology Investments and Phases – Active Governance and Participation – Training Based on Needs – Documented Knowledge of Resources• Ongoing Updates ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Critical Role of “Local” Governance• Effective Strategic Planning for Interoperability Requires an Active, Engaged Local Governing Structure. – All Stakeholders Must be Represented Including Key Administrative and Political Leaders with Budgetary and Management Responsibilities Responsibilities. – Most of the Needs for Interoperable Communications Arise in the Context of Day-to-day Operations and Incident-based Responses by Local Emergency Responders.• Oversee and Manage Planning Process• Alignment and Understanding of State Strategies and Goals ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Assessment and Documentation• Operational – Who Needs to Talk to Who, How Often, etc. – SOP’s – Written and Unwritten• Technical – Identify Existing Radio Communications Assets • Current Systems/Equipment as Well as Interoperability Resources•T i i Training – What Kind, Levels, Who• People – Who and Where ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Assessment and Documentation• Operational – Who Needs to Talk to Who, How Often, etc. – SOP’s – Written and Unwritten• Technical – Identify Existing Radio Communications Assets • Current Systems/Equipment as Well as Interoperability Resources•T i i Training The Detailed Information  – What Kind, Levels, Who Collected for These Elements  Can be Used to Populate • People CASM and to Develop or  Update Your TICP – Who and Where ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Assessment and Documentation• How Do I Conduct a Needs Assessment? – Identify SME’s to Lead/Support Each Respective Element –IInvest Ti U f Time Up-front to Develop the Right Q D l h Ri h Questions i • What Do I Need to Support the Gap Analysis? – Assemble Forms, Questionnaire’s etc. so all Participants are , p Following Same Template and Capturing Comparable Information and Level of Detail – Web Based Surveys Good for Some Types of Information • Current System/Equipment Information, Documenting Resources, etc. – Focus Groups and Open Ended Discussions Better for Documenting Other Elements • Operational Issues, SOP’s, Training Needs, etc., ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Gap Analysis• Analyze Operational Assessment Inputs and Findings – Identify Trends, Common Issues – Priorities – Knowledge of SOP’s, Existing Resources and How to Access – Level of Training and Needs• Document, Define and Categorize the Issues and Un-met Needs – Technology, Spectrum, etc. – SOP’s Agreements SOP s, Agreements, – Training, Personnel, Knowledge ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Develop Strategic Plan• Build the “Big Picture” Vision for the Region or Jurisdiction – Where Do We Need to Be? • Based on Assessments and Gap Analysis • What Priorities? – Where Do We Want to Be? – C id S tti Short and L Consider Setting Sh t d Long T Term G l B d on R li ti Goals Based Realistic Funding Availability • Short Term – Conventional Mutual Aid Overlay Channels and Connectivity Network • Long Term – Migration to P25 Regional Trunking Using Same Sites and Connectivity Network – How Do Our Pieces Fit Together? • Governance, Operational, Technology, Training, Funding – What’s the Timeline for Achieving Each Strategy or Goal ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Test Conclusions• Design and Execute Training Exercise(s) Based on Findings of Needs Assessment and Gap Analysis (and TICP) – Means to Confirm Findings and What’s Working • SOP’s • Usage of Current Systems and Resources • Level of Training and Needs – Provide Training for Variety of Roles • Responders /Dispatchers • Incident Command / COM-L• Use Feedback and After Action Report Findings to Update or Modify Strategic Plan as Needed ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Implement the Tactics Supporting Your Plan• Active Governance and Participation Important – Committees / Assignments and Responsibilities• Funding and Grant Requests Aligned with Strategic Plan and Priorities• Technology Upgrades and Acquisitions Designed to Address Gaps and Overall Strategy• Establish / Track Training Needs and Delivery of Programs• Ongoing Exercises that Provide Training Platform and Test Progress ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Ongoing Plan Review and Update• Issues and Priorities Can Change – New Technologies Emerge – SOP’s and Usage Patterns Changes as Resources are Acquired and Gaps are Addressed•K Keep Budget and Investment Elements Current B d t dI t t El t C t – Maintaining Accurate Budget Projections to Support the Acquisitions and Activities Defined in the Strategic Plan – Monitoring and Pursuing Grant Opportunities• Adjust for Progress Made – or Not Achieved ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Funding Your Interoperability Planning• Interoperable Emergency Communications Grant Program (IECGP) – Approx $48M Year Past 3 Years, no Allocation FY 2011 – Specifically Targeted for Governance, Planning, Training and Exercises to Improve Interoperability • Show Alignment with State SCIP Goals and Initiatives • Advance the Three Strategic Goals Identified in the National Emergency Communications Plan (NECP) – Awarded to State Administrating Agency (SAA) • 80% Pass-through to Local/Regional Jurisdictions Pass through ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Funding Your Interoperability Planning• Eligible Expenditures – Planning - Develop or Enhance • Interoperable Communications Plans p • Interoperable Communications Assessments and Inventories • Interoperable Communications Protocols – Training • Develop, Deliver, Attend, and Evaluate Training – Exercises • Design, Develop, Conduct, and Evaluate Exercises – P Personnell • Hiring of Certain Full /Part-time Staff or Contractors/Consultants – Travel, Supplies, Meeting Expenses – E i Equipment Pl i and P h t Planning d Purchase • SAA Must Certify State and/or Pass-through Entities Have Met NECP Goals One and Two Before Purchasing Equipment with IECGP ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Funding Your Interoperability Planning• Homeland Security Grant Program (HSGP) – Various Programs Under the Umbrella • State Homeland Security Program (SHSP) • Urban Areas Security Initiative (UASI) • Operation Stonegarden (Law Enforcement - Border Security) • Metropolitan Medical Response System (MMRS) • Citizen Corps Program (CCP) – M t have Si il R i Most h Similar Requirements as IECGP t • 80% Pass-through • Alignment with NECP Priorities, etc. g , • Much Same Eligible Expenditures – Equipment and Related Eligible – Tends to Take Majority ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Summary• Logical Step by Step Process can be Applied to Defining Your Region’s Strategy and Vision to Achieve Interoperability• Best Way to Get Maximum Results from Limited Funds• Best Means to Position Your Region for Pursuit of Funds – Grants or Local InvestmentsAssemble ALL the Pieces Assemble ALL the Piecesof the Interop Puzzle to Reflect Your Regions Reflect Your RegionsUnique Needs and Issues  ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Thank You! Questions? Copy of Presentation: • Send me an Email with Request Send me an Email with Request • Visit L. R Kimball Resource CenterKevin McGeary – Sr. Consultantkevin.mcgeary@lrkimball.com 814‐867‐4566Kimball Resource Web Site: http://www.lrkimball.com/Resource_Center.aspx ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • IECGP & HSGP FundingYear IECGP HSGP2008 $48,575,000 $1.77B2009 $48,575,000  $48 575 000 $1.79B $1 79B2010 $48,000,000  $1.78B2011 ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION
    • Other Notes• NECP Goals – Goal 1— By 2010, 90 percent of all high-risk urban areas designated within the Urban Areas Security Initiative (UASI) are able to demonstrate response-level emergency communications within 1 hour for routine events involving multiple jurisdictions and agencies. – Goal 2— By 2011, 75 percent of non-UASI jurisdictions are able to demonstrate response-level emergency communications within 1 hour for routine events iinvolving multiple jjurisdictions and agencies. i l i li l i di i d i – Goal 3— By 2013, 75 percent of all jurisdictions are able to demonstrate response-level emergency communications within three hours, in the event of a significant incident as outlined in national p g planning scenarios. g• If an SAA and SWIC/SCIP POC certifies that it’s State, territory, and/or pass-through recipients have fulfilled all of the objectives of Priority Groups one and two, the State, territory, and/or p p y pass-through g recipients may use FY 2010 IECGP funds to purchase interoperable communications equipment. ARCHITECTURE ENGINEERING COMMUNICATIONS TECHNOLOGY AVIATION | CIVIL | CONSTRUCTION SERVICES | DATA SYSTEMS | ENVIRONMENTAL FACILITIES ENGINEERING | GEOSPATIAL | NETWORKS | PUBLIC SAFETY | TRANSPORTATION