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1556 a 06

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  • 1. Module 6:Administering Printer Resources
  • 2. Overview  Introduction to Administering Printers  Managing Printer Permissions  Managing Printers  Managing Documents in the Print Queue  Administering Printers by Using a Web Browser  Best Practices
  • 3.  Introduction to Administering Printers  Printing Components  Sharing a Printer  Locating Printers for Administration
  • 4. Printing Components Printer Driver Printer Word.doc Print Server Print Command Word.doc Print Device
  • 5. Sharing a Printer HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings HP LaserJet 4Si Not shared Shared as: HPLaserJ List in the Directory Drivers for different versions of Windows If this printer is shared with users running different versions of Windows then you will need to install additional drivers for it. Additional Drivers... OK Cancel Apply
  • 6. Locating Printers for Administration Find Printers File Edit View Help Find: Printers In: nwtraders Browse... Printers Features Advanced Find Now Name: Stop Location: Clear All Model:
  • 7.  Managing Printer Permissions  Introduction to Printer Permissions  Assigning Printer Permissions Permissions
  • 8. Introduction to Printer Permissions Permissions Print Permissions Manage Documents Permissions Manage Printers  Allow or Deny Printer Permissions
  • 9. Assigning Printer Permissions HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings Name Add... Everyone Remove Creator Owner Administrators (NWTRADERSAdministrators) Server Operators (NWTRADERSServer Operators) Print Operators (NWTRADERSPrint Operators) Permissions: Allow Deny Print  Manage Printers Manage Documents Advanced... OK Cancel Apply
  • 10.  Managing Printers  Assigning Forms to Paper Trays  Setting a Separator Page  Pausing and Restarting a Printer  Setting Priority and Printing Time for a Printer  Redirecting Documents to a Different Print Device
  • 11. Assigning Forms to Paper Trays HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings HP LaserJet 4Si Device Settings Form To Tray Assignment Auto Select: Letter Upper Paper Tray: Letter Manual Paper Feed: Letter Lower Paper Tray: Letter Envelope Feeder: Letter Font Substitution Table Installed Font Cartridge(s) Slot # 1: Not Available Slot # 2: Not Available Page Protection: Off External Fonts… Installable Options Printer Memory: 2MB Duplex Unit (for 2-Sided Printing): Installed OK Cancel Apply
  • 12. Setting a Separator Page  Contains Printer Commands  Identifies and Separates Printed Documents  Switches Print Modes Separator File Function Name Sysprint.sep Prints a page before each document Pcl.sep Switches the printing mode to PCL Pscript.sep Switches the printing mode to PostScript Sysprtj.sep Uses Japanese characters
  • 13. Pausing and Restarting a Printer  Pause Printing to Temporarily Stop All Documents  Clear Pause Printing to Resume Printing  Cancel All Documents to Delete All Documents HP LaserJet 4Si Printer Document View Help Status Owner Pages Size Connect  Set As Default Printer Printing Preferences… Pause Printing Cancel All Documents Sharing Use Printer Offline Properties Close
  • 14. Setting Priority and Printing Time for a Printer HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings Always Available Available from 12:00 AM To 12:00 AM Priority: 1 Driver: HP LaserJet 4Si New Driver... Spool print documents so program finished printing faster Start printing after last page is spooled Start printing immediately Print directly to printer Hold mismatched documents Print spooled documents first Keep printed documents Enable advanced printing features Printing Defaults... Print Processor... Separator Page... OK Cancel Apply
  • 15. Redirecting Documents to a Different Print Device HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings HP LaserJet 4Si New Print Device Print to theUse the Same Printer Driver Must following port(s). Documents will print to the first free checked port. Port Description Printer LPT1: Printer PortPrinter HP LaserJet 4Si Ports LPT2: Printer Port LPT3: Printer Port Available port types: COM1: Serial Port Local Port COM2: Serial Port Standard TCP/IP Port COM3: Serial Port COM4: Serial Port Add Port... Delete Port Configure Port... Enable bidirectional support Port Type... New New Port... Cancel Enable printer pooling OK Cancel Apply
  • 16.  Managing Documents in the Print Queue  Pausing, Restarting, and Canceling a Document  Setting Notification, Priority, and Printing Time
  • 17. Pausing, Restarting, and Canceling a Document  Pause to Temporarily Stop the Document  Resume to Continue the Document  Restart to Start the Document from the Beginning  Cancel to Delete the Document Before It Prints HP LaserJet 4Si - Paused Printer Document View Help DocumentPause Name Status Owner Pages Size Doc1 Resume Paused - Restarting Administrator Doc1 Restart Paused Administrator Cancel Properties 2 document(s) in queue
  • 18. Setting Notification, Priority, and Printing Time Printer1 Properties General Layout Paper/Quality Document Size: 24 bytes Pager 1 Datatype: NT EMF 1:008 Processor: winprint: Owner: Administrator Submitted: 2:06:18 PM 5/10/98 Notify: Administrator Notification Priority Priority Lowest Highest Current priority: 56 Schedule No time restriction Print Times Only from 12:00 AM To 12:00 AM OK Cancel Apply
  • 19. Administering Printers by Using a Web Browser  Print Server Must Have Internet Information Services Installed  Administer Printers from Any Computer Running a Web Browser  Customize the Interface  Create a Summary Page of All Printers and Status  Report Real-Time Print Device Data
  • 20. Best Practices Ensure That a Printer Administrator Is Always Available Use Separator Pages for Printers with Multiple Users Assign Restrictive Permissions for High Security Printers Use a Web Browser to Simultaneously View Status of All Printers
  • 21. Review  Introduction to Administering Printers  Managing Printer Permissions  Managing Printers  Managing Documents in the Print Queue  Administering Printers by Using a Web Browser  Best Practices

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