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New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
New chancellor, New president, and You're Interim Dean... What's the Plan?
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New chancellor, New president, and You're Interim Dean... What's the Plan?

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Andrew White, PhD …

Andrew White, PhD
Interim Dean and Director of Libraries
Director, Health Science Center Library
Stony Brook University
ALA Annual - June 26, 2010

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  • 1. New Chancellor, New President, and You’re Interim Dean … What’s the Plan?<br />Andrew White, PhD<br />Interim Dean and Director of Libraries<br />Director, Health Sciences Center Library<br />Stony Brook University<br />ALA June 26, 2010<br />
  • 2. Stony Brook UniversityFast Facts<br />• 24,000 students and 2,100 faculty<br />• Long Island’s largest single-site employer, providing more than<br /> 14,000 employees with full- or part-time jobs<br />• More than 150 majors, minors, and combined-degree programs<br />• Six interest-based Undergraduate Colleges for all freshmen<br /><ul><li>One of 4 research centers in State University of New York system</li></li></ul><li>Libraries Profile<br /><ul><li>Two campus libraries, administratively separate
  • 3. Health Sciences Center Library
  • 4. Single site
  • 5. Library staffing approximately 30 FTE
  • 6. Melville Library
  • 7. A primary site along with 5 branches
  • 8. Library staffing approximately 70 FTE</li></li></ul><li>Stony Brook University Medical Center <br />
  • 9. Frank Melville Jr. Memorial Library<br />
  • 10. Timeline<br />June 2009 - New State University Chancellor<br />July 2009 - New campus President<br />July 2009 – New HSC Lib Director<br />Sept. 2009 - External review of campus library<br />Nov. 2009 - Resignation of Library Dean<br />Dec. 2009 - Appoint HSC Lib Director as Interim Library Dean<br />
  • 11. My Assignment (I did choose to accept it)<br />Provost charge:<br />begin the process of reorganization<br />budgetary review<br />Administration pledges additional funds to the Library’s base acquisitions budget<br />Effective July 2010.<br />In spite of campus and state budget crisis<br />
  • 12. Overall Strategic Planning Priorities<br />Address immediate campus needs<br />Identify big-picture state system-wide library initiatives<br />Look for synergies with institutional and aspirational peers, i.e.<br />Collection development<br />Off-site storage<br />Scholarly communication / IRs<br /> One size does not fit all<br />
  • 13. Interim Strategies and Steps<br />Analysis of the Library and its administration<br />New Library Faculty Advisory Committee<br />Meet with existing teams and committees to assess effectiveness and appropriateness<br />Conduct staff interviews individually, with a non-biased member of the new Advisory Committee also present<br />Summary report of interview observations<br />Spot themes from the staff comments.<br />
  • 14. Staffing culture<br />Stratification <br />Librarian faculty<br />Professionals<br />Classified<br />2 Unions<br />No systematic succession planning<br />Accumulation and inequitable distribution of job duties <br />Retirements<br />Resignations<br />Position attrition<br />
  • 15. Constraints<br />Repurpose existing staffing<br />Refilling vacated positions under budgetary review<br />Unions<br />Demotions unsupported<br />Reassignments with same compensation<br />Repurpose salary savings<br />Changed / increased job duties compensated with existing payroll<br />
  • 16. Unknowns<br />State budget<br />Campus budget<br />Early retirement incentives<br />Changes in staffing<br />
  • 17. Organizational Change<br />Phased <br />Some top-down decisions<br />Identify gaps in library services/operations<br />Provide staff development and advancement opportunities<br />Meet the needs of the campus <br />Align library with educational and research missions<br />Flexibility to respond to new innovations in information formats and access<br />
  • 18. Technical Services Changes<br />Rebrand as Resource Management<br />P vs. E<br />Distinctions by process and policy<br />No staffing distinction<br />Cross training<br />Reduce copy cataloging activities<br />Repurpose staff knowledge base<br />
  • 19. Phased Approached<br />Identify Associate Director positions<br />Adjust administrative reporting functional units<br />Fill immediate administrative personnel needs<br />Identify strategic directions as an organization<br />Identify staffing needs/skill sets to achieve strategies<br />Create staffing opportunities to address missing human capital:<br />Training<br />New job duties<br />New positions<br />Unit restructuring<br />
  • 20. Staff participation<br />Monthly all-staff meetings<br />Address mission, vision, values<br />Q&A related to consultants’ reports and interview summaries<br />Library Staff wiki<br />
  • 21. Q & A<br />Andrew White, PhDInterim Dean and Director of LibrariesDirector, Health Sciences Library<br />Andrew.White@stonybrook.edu<br />

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