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  1. 1. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP“Learning through Innovative managementconcepts to ensure transfer of Knowledge ofElderly people” – LIKE3rd Project MeetingSantander, 26th-27th November 2012Dimitris Raftopoulos - Project Coordinator
  2. 2. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPMeeting Agenda• Overall Status Update• WP.1: Project Management• WP.3: Developing Business Concepts for Age Management &Investment in the HR Sector• WP.5: Quality Assurance• WP.6: Awareness raising activities• WP.7: Dissemination of results• Next Steps
  3. 3. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP
  4. 4. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPProjects’ Action Plan• Implementation Methodology – PMI Project Life Cycle• WP1 - Project Management | Lead: 3LRI• WP2 - Defining Ageing and Employment Trends in EU | Lead: Universityof Social Sciences• WP3 - Developing Business Concepts for Age Management & Investmentin the HR sector | Lead: UoS• WP4 - Pilot Projects | Lead: FU-Uppsala• WP5 - Quality Assurance | Lead: 3LRI• WP6 - Awareness raising activities | Lead: Documenta• WP7 - Dissemination of Results | Lead: 3LRI• WP8 - Mainstreaming and results exploitation | Lead: 3LRI
  5. 5. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.1 ProjectManagement1.2 Web-based system1.4 Progress reports & List ofIndicators
  6. 6. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.3: Developing BusinessConcepts for Age Management& Investment in the HR SectorUniversity of Strathclyde
  7. 7. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.3: Developing Business Concepts for AgeManagement & Investment in the HR Sector• 3.1 Designing model forenterprises on age management:Uni. of Strathclyde• 3.2 Guide for managementoptimisation performance: Uni. OfSocial Sciences• 3.3 Development of measurableperformance indicators: FU-Uppsala• 3.4 Analysis of older workforcework traits: Documenta
  8. 8. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.3-Act.3.1-3.2Activity 3.1: Designing model for enterprises on age management• Focus on the development of innovative business concepts related to age management processes. To this end, a studywill be conducted to design a model for enterprises on introducing age management concepts, flexible workingarrangements and succession management, using the finding of the report already elaborated in WP2.• Duration: M15, 1 month• Budget: 13.627,00€• The 40 pages report will be firstly available in English and in electronic version and then translated in Greek,Spanish, Polish and SwedishActivity 3.2: Guide for management optimisation performance• The above guide will cross examine the management systems currently deployed in the companies of the EU withthose suggested in the first action of WP3 and will lead to the development of a methodological guide which willpoint what actions need to be taken in order to optimize the performance of management systems used in the EUmarket.• Duration: M17, 1 month• Budget: 2.674,00€• The 40 pages report will be available in English
  9. 9. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.3-Act.3.3-3.4Activity 3.3: Development of measurable performance indicators• In order to examine the effectiveness of the proposed systems, a guide will be elaborated stating the measurableperformance indicators that are needed in order to estimate the effectiveness of the management concepts. This willoffer the opportunity for perfective maintenance actions as well as identification of further needed actions that needto be taken.• Duration: M19, 1 month• Budget: 7.797,00€• The 40 pages report will be available in EnglishActivity 3.4: Analysis of older workforce work traits• An analysis of the work traits of the aged workforce (strengths and weaknesses) will be conducted in order toidentify the EU labour market employment opportunities for the aged workforce. The SWOT analysis will beconducted under the perspective of the “new skills for new jobs report”, thus the findings of it will point the set ofquestions needed to be asked so to start transforming older workers to become more productive again for theircompanies/ organizations.• Duration: Μ20, 1 month• Budget: 7.785,00€• The 40 pages report will be available in English and then translated in Greek, Spanish, Polish and Swedish
  10. 10. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.3-Act.3.5Activity 3.5: Employment opportunities for older workers• Employment opportunities will be the results of the previous report and will beexamined in relation to the EQF system along with the national qualifications systems.The aim of the report is to examine how to adapt the approach of potentialemployment opportunities for aged personnel to the local labour market. The reportwill examine how the different levels of the professional framework systems can becomethe starting point for changing the perception towards aged personnel and their skills.It will also demonstrate the required actions in terms of training issues for olderworkers.• Duration: Μ22, 1 month• Budget: 6.944,00€• The 40 pages report will be available in English
  11. 11. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP
  12. 12. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.5: QualityAssurance3L Research Institute
  13. 13. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP5.2: Methodological Guide for WP“Developing Business Concepts for AgeManagement & Investment in the HRsector”: Univ. of Strathclyde5.5: Evaluation of the results ofthe project: Uni. Of SocialSciences & 3L Research Institute
  14. 14. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.5-Act.5.2• 5.2: Methodological Guide for WP “Developing Business Concepts for AgeManagement & Investment in the HR sector”• Status Update by University of Strathclyde• Responsible PP: UoS• 5.5: Evaluation of the results of the project• Status Update by 3L Research Institute• Responsible PP: 3L Research Institute
  15. 15. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPAct. 5.5: ExternalEvaluation of the resultsof the projectUniversity of Social Sciences
  16. 16. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP• Role of the evaluator• Stages of the project evaluation• Types of evaluation• Project evaluation + quality next steps• Available tools for evaluation for the projectContents
  17. 17. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPThe evaluator must:• Set the context for open discussion on project performance• Identify strengths & weaknesses, obstacles to progress• Make recommendations to continue, modify, and/or delete• Assures and improves the quality of the project and project outcomes and of other actors• pursues a culture of quality assurance• Helps quantifying results• Predicts how the project activities will develop• Reduces the work of the Final ReportRole of the evaluator
  18. 18. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP• Start after the project approval• Make a logical schedule• Choose evaluation tools carefully structured and makeindicators clearStages of the project evaluation
  19. 19. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP• Use the evidence to implement changes• Analyse results -if possible at a project meeting1. What does this mean for the project?2. What should we do next?3. How will we manage changes to the project’s workplan?• Draw attention to the positives as well as challenges• Adapt: workplan, activities, communication platforms, management,budgets• Inform everyone involved -try not to impose!• Record all reasons for the changesStages of the project evaluation
  20. 20. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP• Internal Evaluation: performed by staff of partnershipmembers, preferably directly involved in the project work• External Evaluation: performed by an expert not attached toany of the partnership members, who has no other task inthe projectTypes of the evaluation 1/2
  21. 21. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPPlanningEvaluationInception Report &a Quality A2 PlanFormativeEvaluationProgress Reports &Quality Assurance RecommendationsSummativeEvaluationImpact Reports &Quality AssessmentTypes of Evaluation 2/2
  22. 22. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPPlanningevaluation• Send a questionnaire toall the participants beforethe event to assess theirexpectationsFormativeevaluation• Enable the participantsto reflect on the progressof the event (e.g.training, meeting,seminar) while it istaking place (e.g. throughreflective diaries,individual interviews,post-it notes stuck on awall, etc.)Summativeevaluation• Gather final evaluativeinformation at the end ofthe event, discuss it, useto improve the nexteventExamples types of evaluation
  23. 23. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP• What can we say about the object in our hands?1. who will be responsible for evaluation across the partnership2. agree on the priorities for evaluation1. What are we going to evaluate?2. The processes of the project?3. The outputs of the project?4. The outcomes of the project?3. What tools we are going to use for all 3 types of evaluationEvaluation Quality next steps
  24. 24. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPEvaluation Plan & Quality Indicators
  25. 25. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPEvaluation Plan & Quality Indicators
  26. 26. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.6: AwarenessRaising ActivitiesDocumenta
  27. 27. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.6: Awareness Raising Activities• 6.1 Workshops for the agemanagement conceptbenefits• 6.2 Sensitizingentrepreneurs• 6.3 Seminars addressing HRmanagers• 6.4 Sensitizing the agedworkforceEmployers EmployeesEntrepreneurs ManagersLocal Society Stakeholders
  28. 28. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.6-Act.6.1Activity 6.1: Awareness raising activities• The five workshops (one per country) will involve local public and private actors, enterprisesemployees, customers, suppliers, employers and the community and will discuss as well asexamine the benefits enterprises could have from the proposed strategies. It will reveal thestrengths of aged work force and at the same time will demonstrate how enterprises can beprepared to face the “demographic bomb issue”. Invited speakers, expert on their fields, willelaborate on Age management concepts.• The target groups will be targeted by the partners through the general promotion of theproject and directly by communicating with national and local stakeholders, throughmeetings, emails and phone calls in order to catch a minimum of 20 participants perworkshop.• These workshops will last half a day and will be organised by each partner in eachparticipating country, adapting the content to their language, their specific workingconditions, labour market needs and specificities of the attendants.• Duration: M10-M12, 3 months• Budget: 29.706,00€
  29. 29. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPLunch
  30. 30. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.6-Act.6.2-6.3Activity 6.2: Sensitising entrepreneurs• Project partners will visit each other’s area and will visit businesses that operate with aged work force and have successfulresults, for exchanging experience. PPs will discuss with the personnel and owners, gaining valuable experience and know–howthat they could bring back to their organizations as well as countries. Local business people will be part as well of the studytours.• These study tours (5 in total, one per country), will last one day and will take place together with the project meetings, inorder to save time and money from travelling.• Duration: M2, M9, M15, M21, M27, 5 months• Budget: 2.500,00€ (included in 6.1)Activity 6.3: Seminars addressing HR managers• There will be organized 5 seminars, one in each different participating country, addressing to Human Resources Managers forimplementing decisions on staff recruitment, retention and redundancy in view of the formulated Age Management Concepts.The proposed issues will be deriving from the reports already elaborated in the context of the project.• Catch a minimum of 20 participants per seminar.• These seminars will last half a day and will be organised by each partner in each participating country, adapting the content totheir language, their specific labour market needs and conditions and specificities of the attendants.• Duration: M18-M22, 5 months• Budget: 1.700,00€ (included in 6.1)
  31. 31. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.6-Act.6.4Activity 6.4: Sensitising the aged workforce• In parallel with the seminars organized focusing in HR managers, another 5 will be organized,addressing to aged workforce and Unemployed aged 50+, with special focus on sensitive socialgroups. It will explain the strengths they have as well as the skills that they need to gain, inorder to remain competitive in the labour market they operate and even in the EU market.• Catch a minimum of 20 participants per seminar• These seminars will last half a day and will be organised by each partner in each participatingcountry, adapting the content to their language, their specific labour market needs andconditions and specificities of the attendants.• Duration: M18-M22, 5 months• Budget: 1.700,00 € (included in 6.1)
  32. 32. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.7: Dissemination ofresults3L Research Institute
  33. 33. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP
  34. 34. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.7: Dissemination of resultsPublicity campaign• Dissemination of events• Press campaign• Logo• PostersPublicity campaign• Information andSensitisation brochures• Electronic Newsletters
  35. 35. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.7-Act.7.2Activity 7.2: Publicity campaign – Information and SensitisationbrochuresFour brochures of 4pages will be produced, in the following languages: EN, ES, EL, SE, PL• one presenting the project• one sensitising the aged workforce• one sensitizing enterprises and• one presenting the project results• The Lead Partner of the Work Package will create a common layout (with the approbation of all partners),including a project logo, to be used in all brochures and overall material, and a common text, but eachpartner will adapt the text to local conditions, needs and specificities• Each brochure (A5) will be printed in 1000 items per country• Duration: M3, M7, M33, 3 months• Budget: 11.300,00€
  36. 36. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.7-Act.7.3Activity 7.3: Publicity campaign – Dissemination of events• For each event organised (workshops, seminars, conference), each partner will produce anddiffuse flyers and posters to disseminate the event in order to ensure the largest possibleparticipation.• This means that 6 different flyers and 6 different posters will be produced in each language.Each flyer (A5) will be printed in 200 items, each poster (A3) in 20 items.• The Lead Partner of the Work Package will create a common layout (with the approbation ofall partners), to be used in for flyers and posters, and a common text, but each partner willadapt the text to local conditions, needs and specificities.• This dissemination will be done in an electronic way as well.• Duration: M9, M17, M26, M28-29, 5 months• Budget: 1.900,00€ (included in 7.1)
  37. 37. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.7-Act.7.4Activity 7.4: Publicity campaign – Electronic Newsletters• 6 newsletters on the employability of the aged workforce and presenting the projectevolution and outputs during the project lifetime will be sent electronically, which willbe used to promote the main Project initiatives, to inform the operators of interestedsectors on the project implementation, the activity phases still in progress, thepossibilities and modalities of participation, to sensitize the population towards thethematic at the focus of the debate, to spread the results obtained by the Project.• The Lead Partner will have the overall coordination of the activity, but all partners willparticipate in the drafting of the newsletter and in its dissemination to all relevant EU,national, regional and local actors, not only within the 5 participating countries butalso in other European countries, to ensure the largest possible dissemination.• Duration: M3, M9, M15, M21, M27, M33, 6 months• Budget: (included in 7.1)
  38. 38. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPWP.7-Act.7.5Activity 7.5: Press campaign• The project will be presented to local actors and local press by each partner during a press-conferencepresenting the project and addressing specific issues relevant to the project theme and the local conditions.Each partner will decide on when organising the press-conference, in order to choose the most appropriatemoment for a more effective and positive event (e.g. before an important event).• During the press-conferences, folders will be distributed to the journalists with information about theproject, the programme, the transnational actions and the local actions and added value of the project.• Regional press-releases will inform target groups about the project and the organised events and will beissued after the press-conference and more often if possible.• Project partners will launch a press and radio campaign trying to sensitise as many actors and target groupsas possible.• Duration: M1-M36, 36 months• Budget: 250,00 € (included in 7.1)
  39. 39. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPNext Steps• 4th meeting - Poland: MayXX-XX/05/2013• 5th meeting - UK: DecemberXX-XX/12/2013• Closing meeting - Brussels:SeptemberXX-XX/09/2014Study Tour
  40. 40. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMPTime Table