Wistre Rodriguez EPO / esp@cenet level II   Data Exchange requisites   27 Feb 2008
Why have a Patent System? <ul><li>The Patent System </li></ul><ul><li>Patent Offices </li></ul><ul><li>Patent Grant Automa...
<ul><li>“ In 2001, Philips’ R&D efforts rose to 3,312 million Euro or 10.2% of sales, and involved well over 23,000 employ...
Patents are granted on objective grounds <ul><li>Decisions taken using  Novelty  and  Inventive Step  criteria </li></ul><...
Roadmap <ul><li>Patent Grant Automation Department: Why? Who? What? How? </li></ul><ul><li>Data Exchange Biblio Images </l...
one main objective of Patent grant automation is to  remove paper files  and to automate  the storage & movement of files ...
Patent Grant Automation means: <ul><li>Collecting and managing the  best possible Documentation Collection  that describes...
PD Patent Grant Automation: Organization Chart 5 Directorates 330 staff members in The Hague 20 staff members  in Munich, ...
<ul><li>5 Directorates </li></ul><ul><ul><li>330 staff members in The Hague </li></ul></ul><ul><ul><li>20 staff members in...
Information  Acquisition: where  documents enter our collection <ul><li>Getting all possible scientific and technical info...
Data Resources: Managing Patent information <ul><li>Standardization, validation and correction of Patent Bibliographic dat...
Classification: adding value to our documentation <ul><li>Assisting examiners  in the development and use of the classific...
EPOQUE: allowing a professional patentability search <ul><li>Developing and maintaining the access tools and interfaces as...
Examination and Formalities: Developing key internal systems for patent granting Application Search Report Grant Prior art...
Images are Loaded Images on Optical Media Images in BNS
BNS at a Glance Electronic Data Soft Scanning Printing BNS Data Storage Services Client PCs Legacy System Online Filing Pa...
Import Interface BLI Validation System <ul><ul><li>Documents </li></ul></ul><ul><ul><li>TIFF </li></ul></ul><ul><ul><li>PD...
Loading process of Biblio data Receive  front/back file  Biblio Data Apply Formatting Programs  (common modules) Upload on...
Data receiving problems <ul><li>Priority references inconsistent </li></ul><ul><li>Different ways of applicant / inventor ...
Data receiving problems <ul><li>All countries have unique patent regulations and publication processes </li></ul><ul><li>C...
Recommendations st.32 End of Document </PATDOC> End of abstract data </SDOAB> Abstract <P> Start of abstract data <SDOAB L...
Publication number: It is recommended to use only digits with a maximum of 10 digits according to the WIPO ST.6: &quot;Rec...
Priority date: It is recommended to use the format CCYYMMDD  CC : Century YY : Year MM : Month DD : Day according to the W...
Recommendations IPC
Formatting / Validation
Formatting / Validation
Formatting tables Cuba
Indexing Guidelines
Work to do.... <ul><li>Distribute the Draft Number Format tables </li></ul><ul><li>Time to look at it </li></ul><ul><li>In...
Wistre Rodriguez Image Format / Exchange EPO Support 27 Feb 2008
Image Standards <ul><ul><li>ST.33  </li></ul></ul><ul><ul><li>PDF (ST.33 encapsulaption) </li></ul></ul><ul><ul><li>PDF/A ...
WIPO   ST.33 <ul><li>Recommended Standard format for data exchange of facsimile information of patent documents. </li></ul...
PDF <ul><li>Acronym for Portabe Document Format. </li></ul><ul><li>Created by Adobe Systems INC. Uses the PostScript print...
Image Conversion <ul><li>Paper    ST.33 </li></ul><ul><li>CD, DVD, DLT    ST.33 or ST.35 </li></ul><ul><li>(Propietary F...
Samples of received Image Data <ul><li>ES : Coded PDF with Bookmarks (ES) </li></ul><ul><li>CH : Coded PDF with Bookmarks ...
1  DAY (BLI) CD SGML    ST.33 Procedure RECEIPT OF MEDIA CHECK FORMAT EXTRACTION RE-FORMATTING TRANSFER VALIDATION - LOAD...
CD SGML    ST.33 process
CD SGML    ST.33 process
CD SGML    ST.33 process
CN Tiff - BNS ST33 1  DAY (BLI) RECEIPT OF CN DVD CHECK FORMAT CN DVD EXTRACTOR TIFF2ST33 + Indexing (Auto) BLI Process In...
ES PDF - BNS ST33 1  Hour  (BLI) ES FORTNIGHTLY FTP UPLOAD* 6 am BLI Auto Check START FTP - BLI  transfer PDF2ST33 Spain S...
BNS PDF/JBIG2
BNS PDF/JBIG2
BNS PDF/JBIG2
BNS PDF/JBIG2
BNS PDF/JBIG2
Why PDF/A <ul><li>ISO Standard </li></ul><ul><li>EPO in close cooperation with ISO Committee </li></ul><ul><li>Long Term A...
Thank you for your attention  www.epo.org
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Epo data exchange requisites

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Presentación de EPO en el Cuarto curso de Capacitación Latipat del 26 al 29 de febrero de 2008. Panamá.

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  • 350 staff members (2006)
  • Epo data exchange requisites

    1. 1. Wistre Rodriguez EPO / esp@cenet level II Data Exchange requisites 27 Feb 2008
    2. 2. Why have a Patent System? <ul><li>The Patent System </li></ul><ul><li>Patent Offices </li></ul><ul><li>Patent Grant Automation activities </li></ul>
    3. 3. <ul><li>“ In 2001, Philips’ R&D efforts rose to 3,312 million Euro or 10.2% of sales, and involved well over 23,000 employees.” </li></ul>The Patent System fosters innovation
    4. 4. Patents are granted on objective grounds <ul><li>Decisions taken using Novelty and Inventive Step criteria </li></ul><ul><li>Novelty and Inventive step are assessed by comparing the invention with the relevant “ State of the Art ” </li></ul><ul><li>Therefore a Patent Office must have access to State of the Art information to fulfil its mission. </li></ul>
    5. 5. Roadmap <ul><li>Patent Grant Automation Department: Why? Who? What? How? </li></ul><ul><li>Data Exchange Biblio Images </li></ul><ul><li>Work to do....... </li></ul>
    6. 6. one main objective of Patent grant automation is to remove paper files and to automate the storage & movement of files and documents
    7. 7. Patent Grant Automation means: <ul><li>Collecting and managing the best possible Documentation Collection that describes the State of the Art; </li></ul><ul><li>Offering easy access to this Documentation Collection (through various products and services that make use of automation) </li></ul>
    8. 8. PD Patent Grant Automation: Organization Chart 5 Directorates 330 staff members in The Hague 20 staff members in Munich, Vienna and Berlin Directorate 2.7.1.1 Search and Knowledge P & S Ms. Annemie Nuyts Principal Director PD 2.7.1 Mr. John Bambridge Directorate 2.7.1.2 Examination & Formalities P & S Mr. Robert Dröge Directorate 2.7.1.3 Information Acquisition Mr. Paul Schwander Directorate 2.7.1.4 Data Resources Mr. Miguel Albrecht Directorate 2.7.1.5 Classification Mr. Jürgen Rampelmann
    9. 9. <ul><li>5 Directorates </li></ul><ul><ul><li>330 staff members in The Hague </li></ul></ul><ul><ul><li>20 staff members in Munich, Vienna and Berlin </li></ul></ul>
    10. 10. Information Acquisition: where documents enter our collection <ul><li>Getting all possible scientific and technical information in our databases: Patent and Non-Patent Literature </li></ul><ul><li>Over 80 supplier countries and organizations </li></ul><ul><li>Acquire bibliographic data, abstracts, full-text data, and facsimile image data of documents </li></ul>
    11. 11. Data Resources: Managing Patent information <ul><li>Standardization, validation and correction of Patent Bibliographic data; </li></ul><ul><li>Group and Connect Patent Bibliographic and Citation data into a high-quality knowledge reservoirs (DOCDB and REFI) for internal and external use. </li></ul>
    12. 12. Classification: adding value to our documentation <ul><li>Assisting examiners in the development and use of the classification </li></ul><ul><li>Harmonizing classification with member states and trilateral partners </li></ul><ul><li>Raising awareness about classification internally and externally </li></ul><ul><li>Playing a leading role in the IPC revision </li></ul>
    13. 13. EPOQUE: allowing a professional patentability search <ul><li>Developing and maintaining the access tools and interfaces as defined by our examiners </li></ul><ul><li>Allow a professional patentability search </li></ul><ul><li>Used by all examiners in the EPO and by hundreds of examiners worldwide </li></ul>
    14. 14. Examination and Formalities: Developing key internal systems for patent granting Application Search Report Grant Prior art &quot;Integrated platform&quot; EPODOS <ul><li>Develop and maintain IT systems used by all examiners and Patent Administration staff in the EPO </li></ul>
    15. 15. Images are Loaded Images on Optical Media Images in BNS
    16. 16. BNS at a Glance Electronic Data Soft Scanning Printing BNS Data Storage Services Client PCs Legacy System Online Filing Paper Storage
    17. 17. Import Interface BLI Validation System <ul><ul><li>Documents </li></ul></ul><ul><ul><li>TIFF </li></ul></ul><ul><ul><li>PDF </li></ul></ul><ul><ul><li>Others... </li></ul></ul><ul><ul><li>XML </li></ul></ul><ul><ul><li>SGML </li></ul></ul><ul><ul><li>HTML </li></ul></ul><ul><ul><li>Others... </li></ul></ul>BNS Load <ul><ul><li>BNS </li></ul></ul><ul><ul><li>Middle Tier Environment </li></ul></ul>
    18. 18. Loading process of Biblio data Receive front/back file Biblio Data Apply Formatting Programs (common modules) Upload onto Mainframe Solve Structural Formatting Errors DOCDB DB2 National Offices Good Corr Stat New Program Development Registration EPO users External Users Espacenet ... Database Load
    19. 19. Data receiving problems <ul><li>Priority references inconsistent </li></ul><ul><li>Different ways of applicant / inventor indication </li></ul><ul><li>Lack of information, e.g. kind codes, priority information missing </li></ul><ul><li>Incorrect IPC references </li></ul><ul><li>Incorrect Citation data </li></ul><ul><li>Mismatch with Image information </li></ul><ul><li>Data format not standard </li></ul><ul><li>Frequency of delivery </li></ul>
    20. 20. Data receiving problems <ul><li>All countries have unique patent regulations and publication processes </li></ul><ul><li>Communication problems, </li></ul><ul><li>eg, test data different from production data </li></ul><ul><li>Change in the delivery format without notice. </li></ul>
    21. 21. Recommendations st.32 End of Document </PATDOC> End of abstract data </SDOAB> Abstract <P> Start of abstract data <SDOAB LA = &quot;X&quot;> End of Bibliographic data </SDOBI> End of parties concerned with the document </B700> Start of parties concerned with document <B700> End of Technical data </B500> Start of Technical data <B500> End of Priority data </B300> Start of Priority data <B300> End of Application data </B200> Start of Application data <B200> End of Publication data </B100> Start of Publication data <B100> Start of Bibliographic data <SDOBI LA = &quot;X&quot;> Start of document <PATDOC FILE=&quot;nnnnnnnn.n&quot; CY=&quot;cc&quot;  DNUM=&quot;nnnnnnn&quot; KIND=&quot;kk&quot; DATE=&quot;yyyymmdd&quot; >  The format of every document in an input file with SGML structure is the following:
    22. 22. Publication number: It is recommended to use only digits with a maximum of 10 digits according to the WIPO ST.6: &quot;Recommendation for the numbering of the published patent documents&quot; included in the ANNEX of this document. Publishing language : It is recommended to use the two letters code according to the ISO 639: &quot;Code for the representation of names of languages&quot; Kind of document: It is recommended to use the two digit format according to the ST.16: &quot;Recommended standard code for the idetnification of different kinds of patent documents&quot; Publication date: It is recommended to use the format CCYYMMDD CC : Century YY : Year MM : Month DD : Day according to the WIPO ST.2 : &quot;Standard manner for designating calendar dates by using the Gregorian calendar&quot; Publishing country: It is recommended to follow the two letter code according to the ST.3: &quot;Recommended standard on two-letter code for the representation of the states, other entities and intergovernmental organizations&quot; included in the ANNEX of this document. Application nr.: It is recommended to use the format CCYYnnnnnn where CC : Century YY : Year nnnnnn: 6 numeric digits for the number according to the WIPO ST. 13 : &quot;Recommendation for the numbering of the applications for Patents, IPCs, industrial designs and layout-designs of integrated circuits&quot; Application date: It is recommended to use the format CCYYMMDD CC : Century YY : Year MM : Month DD : Day according to the WIPO ST.2 : &quot;Standard manner for designating calendar dates by using the Gregorian calendar&quot; Kind of Application - Priority: it is recommended to use the one digit according to the WIPO ST. 13 : &quot;Recommendation for the numbering of the applications for Patents,IPCs, industrial designs and layout-designs of integrated circuits&quot;   Priority nr.: It is recommended to use the format CCYYnnnnnn where CC : Century YY : Year nnnnnn: 6 numeric digits for the number
    23. 23. Priority date: It is recommended to use the format CCYYMMDD CC : Century YY : Year MM : Month DD : Day according to the WIPO ST.2 : &quot;Standard manner for designating calendar dates by using the Gregorian calendar&quot; Priority country: It is recommended to follow the two letter code according to the WIPO ST.3: &quot;Recommended standard  on two-letter code for the representation of the states, other entities and intergovernmental organizations&quot; Title Language:   It is recommended to use a two-letter code according to the ISO 639: &quot;Code for the representation of names of languages&quot; Title: Contains the titles of the invention. There are no special recommendations for the title. It is a free text field.   Patent Citation: It is recommended to follow the WIPO ST.14: &quot;Recommendation for the Inclusion of References cited in Patent Documents&quot; Non Patent Literature Citation: It is recommended to follow the ST.14: &quot;Recommendation for the Inclusion of References cited in Patent Documents&quot; Language of the Applicant /Inventor data: It is recommended to use the two letter code according to the ISO 639: &quot;Code for the representation of names of languages&quot; First name of the Applicant/Inventor: Contains the given and middle name and or initial of the Applicant/Inventor in a free text. Name of the Applicant/Inventor: Contains the name of a person or an organization. Title of the Applicant/Inventor: Contains the title of the Applicant or Inventor (Mr., Mrs. etc...) Suffix of the Applicant/Inventor: Contains the suffix of the applicant or Inventor (et all, etc..) Organization name of the Applicant: Contains the legal name of the Applicant. Street on the Applicant/Inventor data: Contains the street, house number or house name.  Contains parsable character data, custom characters or revision markers. Town on the Applicant/Inventor data: City or Town. There is no special recommendation for the town. Post Code of the Applicant/Inventor: Contains the Postal Code. Country code of the Applicant/Inventor data: It is recommended to follow the two letter code according to the WIPO ST.3: &quot;Recommended standard on two-letter code for the representation of the states, other entities and intergovernmental organizations&quot;
    24. 24. Recommendations IPC
    25. 25. Formatting / Validation
    26. 26. Formatting / Validation
    27. 27. Formatting tables Cuba
    28. 28. Indexing Guidelines
    29. 29. Work to do.... <ul><li>Distribute the Draft Number Format tables </li></ul><ul><li>Time to look at it </li></ul><ul><li>Individual &quot;short&quot; discussion </li></ul><ul><li>Approval expected from you in &quot;short&quot; time </li></ul><ul><li>Once approval received validation programs created </li></ul><ul><li>Data received in Standard format </li></ul><ul><li>Load in DOCDB. </li></ul><ul><li>Available in esp@cenet </li></ul>
    30. 30. Wistre Rodriguez Image Format / Exchange EPO Support 27 Feb 2008
    31. 31. Image Standards <ul><ul><li>ST.33 </li></ul></ul><ul><ul><li>PDF (ST.33 encapsulaption) </li></ul></ul><ul><ul><li>PDF/A 1a/1b </li></ul></ul><ul><ul><li>PDF Bookmarked 1.3 or upper </li></ul></ul><ul><ul><li>ST.36 + TIFF/PDF </li></ul></ul>
    32. 32. WIPO ST.33 <ul><li>Recommended Standard format for data exchange of facsimile information of patent documents. </li></ul><ul><li>Based upon international standards (ISO and WIPO) and CCITT recomendations. </li></ul><ul><li>Provides for a presentation of patent documents on electronic data carriers. </li></ul><ul><li>File Lay-out and record structure </li></ul>
    33. 33. PDF <ul><li>Acronym for Portabe Document Format. </li></ul><ul><li>Created by Adobe Systems INC. Uses the PostScript printer description language and is highly portable across computer platforms. </li></ul><ul><li>Image PDF’s and Mixed – Mode PDF’s. </li></ul><ul><li>EPO’s BNS PDFs : Linearized, and bookmarked. PDF 1.3 standard. </li></ul>
    34. 34. Image Conversion <ul><li>Paper  ST.33 </li></ul><ul><li>CD, DVD, DLT  ST.33 or ST.35 </li></ul><ul><li>(Propietary Format, non Standard) </li></ul><ul><li>TIFF (Group 4)  ST.33 </li></ul><ul><li>SGML  ST.33 </li></ul><ul><li>XML  ST.33 </li></ul><ul><li>PDF  ST.33 </li></ul><ul><li>PDF  PDF (BNS) </li></ul><ul><li>ST.36  ST.33 </li></ul>
    35. 35. Samples of received Image Data <ul><li>ES : Coded PDF with Bookmarks (ES) </li></ul><ul><li>CH : Coded PDF with Bookmarks (DE, FR, IT) </li></ul><ul><li>EA : HTML + Image PDF (N Book.) </li></ul><ul><li>CU : Image PDF with Bookmarks (ES) </li></ul><ul><li>CN : TIFF Grey Scale, No index, AN - PN </li></ul><ul><li>TW : Indexed TIFF G4 </li></ul><ul><li>WO : ZIPPED XML + TIFF G4 Multilayer </li></ul><ul><li>CA : XML + TIFF </li></ul><ul><li>AU : SGML + TIFF </li></ul><ul><li>RU : PDF image with SGML </li></ul><ul><li>DE : BACON format </li></ul><ul><li>NL : Paper format ......!!!!! </li></ul><ul><li>US : XML + TIFF </li></ul><ul><li>............. </li></ul>
    36. 36. 1 DAY (BLI) CD SGML  ST.33 Procedure RECEIPT OF MEDIA CHECK FORMAT EXTRACTION RE-FORMATTING TRANSFER VALIDATION - LOADING
    37. 37. CD SGML  ST.33 process
    38. 38. CD SGML  ST.33 process
    39. 39. CD SGML  ST.33 process
    40. 40. CN Tiff - BNS ST33 1 DAY (BLI) RECEIPT OF CN DVD CHECK FORMAT CN DVD EXTRACTOR TIFF2ST33 + Indexing (Auto) BLI Process In BNS
    41. 41. ES PDF - BNS ST33 1 Hour (BLI) ES FORTNIGHTLY FTP UPLOAD* 6 am BLI Auto Check START FTP - BLI transfer PDF2ST33 Spain Scenario Load Report Generation In BNS
    42. 42. BNS PDF/JBIG2
    43. 43. BNS PDF/JBIG2
    44. 44. BNS PDF/JBIG2
    45. 45. BNS PDF/JBIG2
    46. 46. BNS PDF/JBIG2
    47. 47. Why PDF/A <ul><li>ISO Standard </li></ul><ul><li>EPO in close cooperation with ISO Committee </li></ul><ul><li>Long Term Archiving Standard accepted by ALL biggest Libraries in the World. </li></ul><ul><li>Preserve the ORIGINAL content of the Data </li></ul><ul><li>Automatic sorting and storage based on XMP Data </li></ul><ul><li>Inclusion of Text Layer </li></ul><ul><li>EPO is going to produce PDF/A 1a based documents and re-create the Backfile. </li></ul><ul><li>Easy CGI serving for EPOQUE/esp@cenet evolution </li></ul>
    48. 48. Thank you for your attention www.epo.org

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