Keep Your Money in Your Mission

Teaching. Learning. Research.
What Would You Do
With $83-Million?
At the University of Maryland ….

• A:

Go with a commercial package (SAP) to replace
legacy COBOL systems, as one of our ...
Or … D: Be smart! Implement Kuali
… And use the savings to:
• Buy a Building & establish MarylandCyberPlaza AND …
• Buy a ...
Kuali Software

More

Keep Your Money in Your Mission
Research
&
Innovation

Fewer

Yachts

Scholarships
Graduates

Facult...
Keeping Their Money In Their Mission
Keeping Their Money in Their Mission

11/08/13

7
Kuali Foundation At A Glance
▶

70+ member institutions

▶

8 software systems

▶

50+ implementations

▶

$30M organizati...
What Does Kuali Include?
Student Information System

Kuali Student (KS)
Kuali People Management for the
Enterprise (KPME)
...
Why You Should Care
▶

Customize less

▶

Deploy faster

▶

Adopt easier

▶

Reduce risk and improve success

▶

Save mill...
Together We Build Something Better
▶

Higher Ed Best Practices Built-In
– Immediate Alignment to Your Needs
– Customize Le...
You’re In Control
▶

Kuali software cannot be taken away, closed
down, or discontinued as a product line

▶

Product desti...
Proven and In Production

A Growing Community of Universities, Large and Small

13
Engagement with Kuali

Member

Partner

Adopter

14
Foundation Member Benefits
▶

Support community source as an option

▶

Ensure control of our own destiny

▶

Guidance to ...
Project Partner Benefits
▶

Influence product design

▶

Develop your staff

▶

Get pre-releases of the software

▶

Recei...
How to Become an Adopter?
▶

Go to www.kuali.org

▶

Download the software
and documentation

▶

Engage a Commercial
Affil...
A Short Overview of Each System
Student Information System

Kuali Student (KS)
Kuali People Management for the
Enterprise ...
Kuali Rice
Modules
Enterprise Notification

▶

Enterprise Workflow

▶

Enterprise Identity Management

▶

Rapid Applicatio...
Kuali Rice Implementations

20
Kuali Financial System (KFS)
Modules
Account Receivable

▶

Budget Construction

▶

Capital Assets

▶

Chart of Accounts

...
KFS Implementations

22
Kuali Coeus (KC)
Modules
Proposal & Budget Development

▶

Award and Subawards

▶

Conflict of Interest

▶

Grants.gov S2S...
Kuali Coeus Implementations

24
Kuali Student
Modules in Development or
Completed
Academic Planning

▶

Student Accounts

▶

Course Offering/ Registration...
Kuali People Management
for the Enterprise (KPME)
Modules
Financial System/

▶

Labor Ledger Integration
Time Keeping

▶

...
Kuali Open Library Environment (OLE)
Modules
Purchase Item

▶

Check in, Check out,

▶

Request & Renew
Patron Management
...
Division of Information
Technology

Kuali In the Broader
Context
The Broader Discussion – Administrative
IT
• Across US Higher Ed, >$5 billion will be spent this
decade on Administrative ...
The Broader Discussion – Administrative
IT
• Two factors contribute to the high cost of AdminIT
• Obvious: Vendor costs (T...
Division of Information
Technology

Kuali @ University of
Maryland
Enterprise Modernization – Buy, Borrow,
Build
Grad School
Application

✔

Scheduling &
Degree Audit

PHR-ARS
Integration

...
Why Buy Software You Already Own?
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Brian D. Voss - Keep Your Money in Your Mission - Overview of Kuali Foundation Software

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Presented by Brian D. Voss, Vice President and Chief Information Officer at the University of Maryland at the Kuali Days UK conference, 29 October 2013.

Published in: Education, Business, Technology
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  • Less than 50% of ERP projects succeed
  • Replace all mainframe legacy systems and related systems built on outdated technologies
    Builds incrementally, over time
    Includes several technologies:
    Community source solutions, such as Kuali
    Commercial Off the Shelf (COTS) where appropriate
    Custom built where necessary
  • Brian D. Voss - Keep Your Money in Your Mission - Overview of Kuali Foundation Software

    1. 1. Keep Your Money in Your Mission Teaching. Learning. Research.
    2. 2. What Would You Do With $83-Million?
    3. 3. At the University of Maryland …. • A: Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did … • B: Upgrade a ~$100-million installation of Peoplesoft from the 1990s, as another of our CIC colleagues plans to do … • C: Add another $80 million and seek to implement the PeopleSoft suite from scratch as another large, public, flagship research university “out West” is doing … Division of Information Technology
    4. 4. Or … D: Be smart! Implement Kuali … And use the savings to: • Buy a Building & establish MarylandCyberPlaza AND … • Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage and equip a Visualization facility) and fund its next three life-cycle upgrades AND … • Provide staffing support for those resources for 5 years AND … • Add staff (for 5 years) to an improved Center for Teaching Excellence to support the increase in blended and online learning including 'buy-out' for approximately 200 course loads for faculty AND … • Have money left over to build a credible data warehouse with new analytical tools! Division of Information Technology
    5. 5. Kuali Software More Keep Your Money in Your Mission Research & Innovation Fewer Yachts Scholarships Graduates Faculty Billionaireowned Tropical Islands Division of Information Technology
    6. 6. Keeping Their Money In Their Mission
    7. 7. Keeping Their Money in Their Mission 11/08/13 7
    8. 8. Kuali Foundation At A Glance ▶ 70+ member institutions ▶ 8 software systems ▶ 50+ implementations ▶ $30M organization (net assets) ▶ $100M+ invested in product development ▶ 10 commercial affiliates 8
    9. 9. What Does Kuali Include? Student Information System Kuali Student (KS) Kuali People Management for the Enterprise (KPME) Human Resources And Payroll Kuali Open Library Environment (OLE) Library Management Research and Grant Administration Financial Management Enterprise Middleware Kuali Financial System (KFS) Kuali Rice Foundation for All Kuali Applications 9
    10. 10. Why You Should Care ▶ Customize less ▶ Deploy faster ▶ Adopt easier ▶ Reduce risk and improve success ▶ Save millions ▶ Invest the savings in your mission 10
    11. 11. Together We Build Something Better ▶ Higher Ed Best Practices Built-In – Immediate Alignment to Your Needs – Customize Less ▶ Built by Higher Ed, for Higher Ed – Deploy Faster – Adopt Easier 11
    12. 12. You’re In Control ▶ Kuali software cannot be taken away, closed down, or discontinued as a product line ▶ Product destiny is in your hands and the hands of your peers ▶ Community collaboration reduces recurring costs 12
    13. 13. Proven and In Production A Growing Community of Universities, Large and Small 13
    14. 14. Engagement with Kuali Member Partner Adopter 14
    15. 15. Foundation Member Benefits ▶ Support community source as an option ▶ Ensure control of our own destiny ▶ Guidance to the overall Kuali community ▶ Suggest/choose new projects ▶ Participate in our events, including Kuali Days ▶ Network with like-minded institutions 15
    16. 16. Project Partner Benefits ▶ Influence product design ▶ Develop your staff ▶ Get pre-releases of the software ▶ Receive support from the community 16
    17. 17. How to Become an Adopter? ▶ Go to www.kuali.org ▶ Download the software and documentation ▶ Engage a Commercial Affiliate if needed 17
    18. 18. A Short Overview of Each System Student Information System Kuali Student (KS) Kuali People Management for the Enterprise (KPME) Human Resources And Payroll Kuali Open Library Environment (OLE) Library Management Research and Grant Administration Financial Management Enterprise Middleware Kuali Financial System (KFS) Kuali Rice Foundation for All Kuali Applications 18
    19. 19. Kuali Rice Modules Enterprise Notification ▶ Enterprise Workflow ▶ Enterprise Identity Management ▶ Rapid Application Development ▶ Rules Management System ▶ Service Bus ▶ 19
    20. 20. Kuali Rice Implementations 20
    21. 21. Kuali Financial System (KFS) Modules Account Receivable ▶ Budget Construction ▶ Capital Assets ▶ Chart of Accounts ▶ Contracts & Grants ▶ Effort Certification ▶ Endowment Management ▶ General Ledger ▶ Labor Ledger ▶ Purchasing/Accounts Payable ▶ 21
    22. 22. KFS Implementations 22
    23. 23. Kuali Coeus (KC) Modules Proposal & Budget Development ▶ Award and Subawards ▶ Conflict of Interest ▶ Grants.gov S2S Submission ▶ IACUC ▶ IRB Human Subjects ▶ Institutional Proposal ▶ Negotiations ▶ Proposal Log ▶ Questionnaire ▶ Report Tracking ▶ 23
    24. 24. Kuali Coeus Implementations 24
    25. 25. Kuali Student Modules in Development or Completed Academic Planning ▶ Student Accounts ▶ Course Offering/ Registration ▶ Curriculum Management ▶ 25
    26. 26. Kuali People Management for the Enterprise (KPME) Modules Financial System/ ▶ Labor Ledger Integration Time Keeping ▶ Leave Management ▶ 26
    27. 27. Kuali Open Library Environment (OLE) Modules Purchase Item ▶ Check in, Check out, ▶ Request & Renew Patron Management ▶ 27
    28. 28. Division of Information Technology Kuali In the Broader Context
    29. 29. The Broader Discussion – Administrative IT • Across US Higher Ed, >$5 billion will be spent this decade on Administrative IT (AdminIT) • Functional obsolescence and loss of vendor support contribute to the need to replace soon to be 20-year-old systems • Some institutions (~10%) still have ‘Pre-Y2K systems’ and are facing catastrophic failures (like UMD) • There is a focus on “IT Spending” but IT spending is done in support of functions across the institution – not just in or for the IT organization • Change the narrative from “reducing IT costs” to “reducing the costs of administration and its attendant IT costs” Division of Information Technology
    30. 30. The Broader Discussion – Administrative IT • Two factors contribute to the high cost of AdminIT • Obvious: Vendor costs (The Model) • Oblique: Costs of modifications/customizations due to perceived needs for ‘special’ value-adds at each institution (The Snowflake) • Critical National Question: How can colleges and universities find ways to significantly reduce the cost of administration and the attendant IT spending that supports it? • Where is the value? • EDUCAUSE early engagements in this area indicate CIOs feel it is less in the transaction processing systems and more in the data and the resulting analysis of that data • Yet … most of the money is spent in transaction processing! Division of Information Technology
    31. 31. Division of Information Technology Kuali @ University of Maryland
    32. 32. Enterprise Modernization – Buy, Borrow, Build Grad School Application ✔ Scheduling & Degree Audit PHR-ARS Integration Modernization Student Financial Aid ✔ KS Curriculum Management KS Enrollment 2.0 ✔ Undergrad Application KS Student Accounts Receivable Kuali Financials ✔ Commercial/ Purchased (COTS) KS Enrollment 1.0 Open Source/ Community Source ELMS Refresh 2011 2012 2013 Custom 2014 2015 2016 Time Division of Information Technology 32
    33. 33. Why Buy Software You Already Own?
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