Wakefern Data Synchronization Update 4-12-2011

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  • 1. Synchronizing Product Data with Wakefern Food Corporation
    Krystal Parmer
    Wakefern Food Corporation
  • 2. Background
    Wakefern is a retailer – owned cooperative operating under the ShopRite and PriceRite banner
    Comprised of 47 members who own and operate ShopRite supermarkets
    Retail locations in northeast region
    NJ, NY, PA, CT, DE, MD, MA, and RI
    © 2010 1SYNC®
  • 3. Current Wakefern GDSN Status
    Over 850 suppliers connected
    Synching over 18,000 items
    Fully integrated with the Wakefern New Item Portal
    Supporting all item hierarchies, including MX, DS, AP
    Utilizing up to 85 attributes from the GDSN
    Divisions supporting
    Non Foods
    Health and Beauty Care
    © 2010 1SYNC®
  • 6. Wakefern GDSN Objectives-2011
    All suppliers in supported product divisions are requested to engage in GDSN
    If you are currently publishing item data to other retailers, contact us immediately to begin synchronizing your item data
    All other suppliers should contact 1SYNC for implementation support
    All suppliers are expected to synchronize their entire item catalogue
    © 2010 1SYNC®
  • 7. Steps for Synchronizing GDSN Data with Wakefern Foods
    Once you have signed with a GDSN certified data pool review the available documentation on the 1SYNC website to become familiar with Wakefern’s processes and requirements.
    Complete the Wakefern Data Sync Vendor Fact Sheet
    Return to datasync@wakefern.com
    Wakefern will send a subscription for your data (Catalog Item Subscription– CIS) based on your GLN and GPC to your GDSN – certified data pool.
    Prior to publishing data, verify that a subscription has been received for your product data.
    Wakefern uses a combination of a supplier’s Global Location Number (GLN) and Global Product Classification (GPC) to subscribe to product data.
    Register and load items into your data pool
    Ensure that product data is accurate (pack quantities, measurements, weights, net content, etc.)
    Load all item levels in your packaging configuration (hierarchy) – Each, Pack, Case, Pallet
    Publish all existing items with a Publication Type of Initial Load
    Publish a limited number of items (5-10) to the Wakefern GLN: 0341190000006
    © 2010 1SYNC®
  • 8. Steps for Synchronizing GDSN Data with Wakefern Foods
    Understand the Publication Types – Catalogue Item Notifications (CIN)
    New is to be used if a trading partner is introducing a new item to Wakefern
    Delete is to be used when a item is being discontinued, this is not currently processed by Wakefern.
    Initial Load is used to synchronize item data for items presently carried by Wakefern. All existing items must be synchronized using this publication type.
    Item Changes or Modifications are used for all Synchronized items to communicate changing item attribute(s).
    Manage Catalogue Item Confirmation (CIC) – Responses from Wakefern
    Initial Loads, Item Changes, and New (see Appendix for details)
    Synchronized the balance of your items and continue to send ongoing item change notifications through the GDSN.
    Publish all new items being introduced to Wakefern.
    © 2010 1SYNC®
  • 9. Common Data IssuesNet Content
    Definition: The amount of the trade item contained by a package, usually as claimed on the label. (from 1SYNC Item Management Participant Dictionary)
    ²Net Content is 12 bags. The ’13 gallon’ is a part of the product description.
    ¹ First measurement is primary.
    © 2010 1SYNC®
  • 10. Common Data IssuesSimple Item Hierarchies
    Simple Item Hierarchy – generally contains all of the following
    One unique GTIN
    isOrderableUnit & isDispatchUnit = True for at least one level of the hierarchy
    isConsumerUnit = True for any CPG level of the hierarchy
    isBaseUnit = True for the lowest level of the hierarchy
    Example: A Pallet containing 6 cases of bottled soda, the case contains 4 bottles.
    Ti – 6
    Hi – 1
    Inner Pack
    © 2010 1SYNC®
  • 11. Common Data IssuesComplex Item Hierarchies
    Complex Item Hierarchy – generally contain the following attributes
    Display – A shipping unit that is a display or case that contains one or more unique instance of a GTIN
    isOrderableUnit & isDispatchUnit = True for the Display
    Mixed Module – A unit load that contains several unique case GTIN’s that is intended to go directly to the selling floor.
    isOrderableUnit & isDispatchUnit = True for the Mixed Module
    Example: A Display containing two different consumer units.
    Ti – 3
    Hi – 1
    • Each
    © 2010 1SYNC®
  • 12. Contact Information
    Krystal Parmer
    Data Synchronization Specialist
    T+1 732.906.5082
    Mike Durning
    Data Integrity Manager
    T+1 732.906.5071
    © 2010 1SYNC®
  • 13. Appendix: Manage Catalogue Item Confirmations (CIC)
    Responses to Initial Load & Item Changes
    Synchronized: Item has been successfully updated in the Wakefern database.
    Review: Item data has been received and a data discrepancy identified. A Review status automatically generates a notification for an internal review of the item discrepancy, resulting in either a status of Synchronized or Challenge of the vendor data.
    Challenge: Wakefern may audit & challenge data elements, sending via email specific information regarding a discrepancy. It is expected that the item be reviewed & where appropriate corrections published.
    Reject: Item was not found in Wakefern’s system, pack mismatch, no dispatch or base unit identified in hierarchy.
    Responses to New Item Publications
    Accept: New Item has been received by Wakefern, but no business decision has been made on the item.
    Review: Sales person has supplemented GDSN data in the Wakefern New Item Portal, and has submitted the item for Category Manager Approval.
    Synchronized: New item has been added to the database and assigned a Wakefern item code
    Reject: New item has been rejected due to changes have been published or data submitted failed the Wakefern edit process and requires corrections and “New” publication. Or the item will not be purchased by Wakefern.
    © 2010 1SYNC®